X12 204 Motor Carrier Load Tender
This X12 Transaction Set contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pickup notification, or manifest.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SM
- Motor Carrier Load Tender (204)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 204
- Motor Carrier Load Tender
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Coyote Logistic Load Number – this number must be returned in:
- B1002 field on the 214
- B102 field on the 990
- B303 field on the 210
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
- TP
- Third Party Pay
Set Purpose
To allow for positive identification of transaction set purpose
Code identifying purpose of transaction set
- 00
- Original
- 01
- Cancellation
- 04
- Change
- 56
- Expiration Notification
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- CC
- Contract Co-op Number
- CR
- Customer Reference Number
- LU
- Location Number
- ZZ
- Mutually Defined
Date/Time
To specify pertinent dates and times
- Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
- HAZ
- Hazardous Cargo
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Party Identification
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Code identifying type of equipment used for shipment
Otherwise use Standard ASC X12 Codes.
- CN
- Container
- FT
- Flat Bed Trailer
- RT
- Controlled Temperature Trailer (Reefer)
- TF
- Trailer, Dry Freight
- TV
- Truck, Van
Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)
Vertical dimension of an object measured when the object is in the upright position
- N720 and N721 are expressed in inches.
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Detail
Stop-off Details
To specify stop-off detail reference numbers and stop reason
Delivery Order Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- DO
- Delivery Order Number
Pickup Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- P8
- Pickup Reference Number
Date/Time
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Code specifying type of date
- 37
- Ship Not Before Date
- 38
- Ship Not Later Than Date
- EP
- Earliest Pickup Date
- LP
- Latest Pickup Date
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Code specifying the reported time
- EP
- Earliest Pickup Time
- I
- Earliest Requested Pickup Time
- K
- Latest Requested Pickup Time
- LP
- Latest Pickup Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Code identifying the functional area or purpose for which the note applies
Refer to 004010 Data Element Dictionary for acceptable code values.
- ZZZ
- Mutually Defined
A free-form description to clarify the related data elements and their content
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Order Information Detail
To specify order information detail
- Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID01 is the seller's order identification number.
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
- If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code describing a commodity or group of commodities
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
- Accumulated weights, quantities, and volumes sent in the AT8 segment in loop 0360 should total to the weight, quantity, and volume in the OID segment in loop 0350. Accumulated weights and quantities in the LAD segment in loop 0350 should total to the weight and quantity in the OID segment in loop 0350.
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Measurement
To describe physical dimensions and quantities
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the linear dimensional unit
Contact
To identify a person or office to whom communications should be directed
- The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
- The L11 segment contains the specific hazardous material reference numbers.
Used in loop 0365 it pertains to all iterations of loop 0370 following.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Stop-off Details
To specify stop-off detail reference numbers and stop reason
Delivery Order Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- DO
- Delivery Order Number
Pickup Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- P8
- Pickup Reference Number
Date/Time
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Code specifying type of date
- 53
- Deliver Not Before Date
- 54
- Deliver No Later Than Date
- 67
- Delivered By This Date
- 68
- Requested Delivery Date
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Code specifying the reported time
- ED
- Earliest Delivery Time
- G
- Earliest Requested Deliver Time
- L
- Latest Requested Delivery Time
- LD
- Latest Delivery Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
Code identifying the functional area or purpose for which the note applies
Refer to 004010 Data Element Dictionary for acceptable code values.
- ZZZ
- Mutually Defined
A free-form description to clarify the related data elements and their content
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- CN
- General Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Order Information Detail
To specify order information detail
- Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- OID01 is the seller's order identification number.
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
- If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code describing a commodity or group of commodities
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
- Accumulated weights, quantities, and volumes sent in the AT8 segment in loop 0360 should total to the weight, quantity, and volume in the OID segment in loop 0350. Accumulated weights and quantities in the LAD segment in loop 0350 should total to the weight and quantity in the OID segment in loop 0350.
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Measurement
To describe physical dimensions and quantities
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the linear dimensional unit
Contact
To identify a person or office to whom communications should be directed
- The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
- The L11 segment contains the specific hazardous material reference numbers.
Used in loop 0365 it pertains to all iterations of loop 0370 following.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Number of units (pieces) of the lading commodity
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample for Coyote 204
GS*SM*CLLQ*TEST*20190419*132321*2669547*X*005010~
ST*204*0001~
B2**CLLQ**123456**PP~
B2A*00~
L11*449102*CR~
G62*64*20190413*1*080000~
N1*BT*COYOTE LOGISTICS LLC~
N3*4400 ALEXANDER DRIVE~
N4*ALPHARETTA*GA*30022~
G61*CN*Jane Doe*TE*18475551212~
N7***********TV****0053*****0*0~
S5*1*LD~
L11*0080466264*P8~
G62*EP*20190413*EP*080000*LT~
G62*LP*20190413*LP*180000*LT~
G62*37*20190413*I*090000*LT~
G62*38*20190413*K*090000*LT~
N1*SF*Shipper Test*93*6801~
N3*10 Right Avenue~
N4*Anywhere*NJ*07201~
G61*CN*Peter Piper*TE*19085554545~
OID*1111111111~
L5**Commodity 123***CAS~
AT8**L*42950.4*1920~
L4*0*0*0~
OID*1111111111~
L5**Commodity 345***CAS~
AT8**L*2409.3*90~
L4*0*0*0~
S5*2*UL~
L11*040504*DO~
G62*68*20190415*ED*070000*LT~
G62*67*20190415*LD*130000*LT~
G62*53*20190415*G*090000*LT~
G62*54*20190415*L*090000*LT~
N1*ST*Consignee Test*93*11500268~
N3*444 South Avenue~
N4*Somewhere*OH*44113~
G61*CN*Jeff*TE*12165558989~
OID*1111111111~
L5**Commodity 123***CAS~
AT8**L*42950.4*1920~
L4*0*0*0~
OID*1111111111~
L5**Commodity 345***CAS~
AT8**L*2409.3*90~
L4*0*0*0~
L3*45359.7*L*********2010~
SE*48*0001~
GE*1*2669547~
IEA*1*002669547~
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