DSCO
/
Drop Ship Inventory Inquiry/Advice v5010
  • Specification
  • EDI Inspector
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X12 846 Drop Ship Inventory Inquiry/Advice v5010

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • Multiple Warehouse Suppliers: IN STOCK/NEW ITEMS
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
LIN Loop
LIN
0100
Item Identification
Max use 1
Required
PID
0300
Product/Item Description
Max use 200
Optional
DTM
1000
Date/Time Reference Period End
Max use 1
Optional
DTM
1000
Date/Time Reference Period Start
Max use 1
Optional
CTP
1100
Item Cost
Max use 25
Optional
CTP
1100
Sales Cost
Max use 25
Optional
CTP
1100
Sales Price
Max use 25
Optional
REF
1400
Reference Information Mutually Defined Made to Order Flag
Max use 1
Optional
REF
1400
Reference Information Mutually Defined Status
Max use 1
Optional
QTY Loop
QTY
3200
Quantity Information
Max use 1
Required
MEA
3400
Measurements
Max use 25
Optional
SCH Loop
LS
3800
Loop Header
Max use 1
Optional
LE
4400
Loop Trailer
Max use 1
Optional
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

Code specifying the version number of the interchange control segments

00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

IB
Inventory Inquiry/Advice (846)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
846
Inventory Inquiry/Advice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIA
0200
Heading > BIA

Beginning Segment for Inventory Inquiry/Advice

RequiredMax use 1

To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

Example
BIA-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BIA-02
755
Report Type Code
Required
Identifier (ID)

Code indicating the title or contents of a document, report or supporting item

MM
Manufacturer Inventory Report
BIA-03
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • BIA03 identifies the number of the inquiry/advice that is transferred.
Usage notes

Sequential Reference Number

BIA-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

  • BIA04 identifies the date of the inquiry/advice that is transferred.
BIA-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

  • BIA05 identifies the time of the inquiry/advice that is transferred.
CUR
0400
Heading > CUR

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SE
Selling Party
CUR-02
100
Currency Code
Required
Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

USD
US Dollar
REF
0600
Heading > REF

Reference Information

OptionalMax use 12

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

IA
Internal Vendor Number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Trading Partner ID is used as the first priority, otherwise the Dsco Supplier ID will be utilized.

Heading end

Detail

LIN Loop
RequiredMax >1
LIN
0100
Detail > LIN Loop > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Example
If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required
If either Product/Service ID Qualifier (LIN-16) or Product/Service ID (LIN-17) is present, then the other is required
If either Product/Service ID Qualifier (LIN-18) or Product/Service ID (LIN-19) is present, then the other is required
If either Product/Service ID Qualifier (LIN-20) or Product/Service ID (LIN-21) is present, then the other is required
If either Product/Service ID Qualifier (LIN-22) or Product/Service ID (LIN-23) is present, then the other is required
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
Usage notes

dsco_item_id – The internal Dsco identifier for this item. Will only be populated for exports from Dsco.

LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
SK
Stock Keeping Unit (SKU)
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

The SKU of the item. A limit of 70 characters is enforced. A SKU is required. If a SKU is not available you may duplicate the UPC or EAN to this field.

LIN-04
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

Product ID requirements differ by trading partner. Confirm with your trading partner to know which are required.

BL
Brand/Label
BP
Buyer's Part Number
C3
Classification
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IB
International Standard Book Number (ISBN)
MG
Manufacturer's Part Number
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-05
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-06
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

BL
Brand/Label
BP
Buyer's Part Number
C3
Classification
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IB
International Standard Book Number (ISBN)
MG
Manufacturer's Part Number
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-07
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

BL
Brand/Label
BP
Buyer's Part Number
C3
Classification
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IB
International Standard Book Number (ISBN)
MG
Manufacturer's Part Number
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

BL
Brand/Label
BP
Buyer's Part Number
C3
Classification
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IB
International Standard Book Number (ISBN)
MG
Manufacturer's Part Number
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

BL
Brand/Label
BP
Buyer's Part Number
C3
Classification
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IB
International Standard Book Number (ISBN)
MG
Manufacturer's Part Number
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

BL
Brand/Label
BP
Buyer's Part Number
C3
Classification
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IB
International Standard Book Number (ISBN)
MG
Manufacturer's Part Number
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-16
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

BL
Brand/Label
BP
Buyer's Part Number
C3
Classification
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IB
International Standard Book Number (ISBN)
MG
Manufacturer's Part Number
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-17
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-18
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

BL
Brand/Label
BP
Buyer's Part Number
C3
Classification
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IB
International Standard Book Number (ISBN)
MG
Manufacturer's Part Number
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-19
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-20
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

BL
Brand/Label
BP
Buyer's Part Number
C3
Classification
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IB
International Standard Book Number (ISBN)
MG
Manufacturer's Part Number
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-21
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

LIN-22
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Usage notes

See trading partner specific guides

BL
Brand/Label
BP
Buyer's Part Number
C3
Classification
CB
Buyer's Catalog Number
EN
European Article Number (EAN) (2-5-5-1)
IB
International Standard Book Number (ISBN)
MG
Manufacturer's Part Number
UK
U.P.C./EAN Shipping Container Code (1-2-5-5-1)
UP
U.P.C. Consumer Package Code (1-5-5-1)
LIN-23
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

When the qualifier is 'UP': Universal Product Code (UPC)
When the qualifier is 'EN': European Article Number (EAN)
When the qualifier is 'MG': Manufacturer's Part Number (MPN)
When the qualifier is 'IB': International Standard Book Number (ISBN)
When the qualifier is 'UK': Global Trade Item Number (GTIN)
When the qualifier is 'BL': Brand/Manufacturer
When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
When the qualifier is 'C3': Department ID

PID
0300
Detail > LIN Loop > PID

Product/Item Description

OptionalMax use 200

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-02
750
Product/Process Characteristic Code
Optional
Identifier (ID)

Code identifying the general class of a product or process characteristic

08
Product
PID-05
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

The title of the SKU. A common practice is to concatenate this data with other fields (such as manufacturer and brand) to end up with a more complete title (e.g. ‘Lenovo Thinkpad T410 Notebook’)

DTM
1000
Detail > LIN Loop > DTM

Date/Time Reference Period End

OptionalMax use 1

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference Period Start
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

194
Period End
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

DTM
1000
Detail > LIN Loop > DTM

Date/Time Reference Period Start

OptionalMax use 1

To specify pertinent dates and times

Example
Variants (all may be used)
DTMDate/Time Reference Period End
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

193
Period Start
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

CTP
1100
Detail > LIN Loop > CTP

Item Cost

OptionalMax use 25

To specify pricing information

Example
Variants (all may be used)
CTPSales CostCTPSales Price
CTP-01
687
Class of Trade Code
Optional
Identifier (ID)

Code indicating class of trade

AS
Seller
CTP-02
236
Price Identifier Code
Required
Identifier (ID)

Code identifying pricing specification

WHL
Wholesale
CTP-03
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Usage notes

The price of the SKU you are charging your retailers. When pricing tiers are used, this would be considered the default price. No thousand separators or currency signs are allowed.

Format: 999.99
Attention: The decimal place must be included.

CTP
1100
Detail > LIN Loop > CTP

Sales Cost

OptionalMax use 25

To specify pricing information

Example
Variants (all may be used)
CTPItem CostCTPSales Price
CTP-01
687
Class of Trade Code
Optional
Identifier (ID)

Code indicating class of trade

AS
Seller
CTP-02
236
Price Identifier Code
Required
Identifier (ID)

Code identifying pricing specification

UCP
Unit cost price
CTP-03
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Usage notes

The sales cost of the SKU. No thousand separators or currency signs are allowed.

Format: 999.99
Attention: The decimal place must be included.

CTP
1100
Detail > LIN Loop > CTP

Sales Price

OptionalMax use 25

To specify pricing information

Usage notes

See trading partner specific guides

Example
Variants (all may be used)
CTPItem CostCTPSales Cost
CTP-01
687
Class of Trade Code
Optional
Identifier (ID)

Code indicating class of trade

AS
Seller
CTP-02
236
Price Identifier Code
Required
Identifier (ID)

Code identifying pricing specification

DPR
Discount Price
CTP-03
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Usage notes

The sales price of the SKU. No thousand separators or currency signs are allowed.

Format: 999.99
Attention: The decimal place must be included.

REF
1400
Detail > LIN Loop > REF

Reference Information Mutually Defined Made to Order Flag

OptionalMax use 1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
REF-02
127
Reference Identification
Optional
String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

0
item IS NOT a made-to-order item
1
item IS a made-to-order item
REF-03
352
Description
Required
String (AN)

A free-form description to clarify the related data elements and their content

made_to_order_flag
Made-To-Order-Flag
REF
1400
Detail > LIN Loop > REF

Reference Information Mutually Defined Status

OptionalMax use 1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
REF-02
127
Reference Identification
Optional
String (AN)

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

The status of the given SKU. Options allowed are ‘in-stock’, ‘out-ofstock’, ‘discontinued’, ‘hidden’. If ‘in-stock’ is provided the quantity available (QTY 02) must be greater than 0. If no status is available then the status will be inferred from the quantity available (QTY 02)

discontinued
Discontinued
hidden
Hidden
in-stock
In stock
out-ofstock
Out of stock
REF-03
352
Description
Required
String (AN)

A free-form description to clarify the related data elements and their content

status
Item Status
QTY Loop
RequiredMax >1
QTY
3200
Detail > LIN Loop > QTY Loop > QTY

Quantity Information

RequiredMax use 1

To specify quantity information

Example
QTY-01
673
Quantity Qualifier
Required
Identifier (ID)

Code specifying the type of quantity

33
Quantity Available for Sale (stock quantity)
QTY-02
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

Numeric value of Quantity that is available for sale. If quantity is 0 or less than 0 then the status should be out-of-stock.

QTY-03
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
MEA
3400
Detail > LIN Loop > QTY Loop > MEA

Measurements

OptionalMax use 25

To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

(See Figures Appendix for example of use of C001)

Example
MEA-05
740
Range Minimum
Optional
Decimal number (R)
Min 1Max 15

The value specifying the minimum of the measurement range

  • When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.
Usage notes

Minimum business days to ship

MEA-06
741
Range Maximum
Optional
Decimal number (R)
Min 1Max 15

The value specifying the maximum of the measurement range

Usage notes

Maximum business days to ship

SCH Loop
OptionalMax >1
SCH
3600
Detail > LIN Loop > QTY Loop > SCH Loop > SCH

Line Item Schedule

RequiredMax use 1

To specify the data for scheduling a specific line-item

Example
SCH-01
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

Quantity Being Manufactured
‘0’ to indicate a SKU is no longer being manufactured
(‘1’ OK if zero is not allowed by your translator)

SCH-02
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
SCH-05
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

  • SCH05 specifies the interpretation to be used for SCH06 and SCH07.
Usage notes

If sending the SCH05 segment then the SCH06 segment is also required

018
Available

Anticipated Availability Date

SCH-06
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

Anticipated Availability Date (CCYYMMDD format)
20391231 to indicate a SKU is discontinued

SCH Loop end
LS
3800
Detail > LIN Loop > QTY Loop > LS

Loop Header

OptionalMax use 1

To indicate that the next segment begins a loop

Example
LS-01
447
Loop Identifier Code
Required
String (AN)
Min 1Max 6

The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

REF Loop
OptionalMax >1
REF
3900
Detail > LIN Loop > QTY Loop > REF Loop > REF

Reference Information

RequiredMax use 1

To specify identifying information

  • The REF loop conveys serial number, lot number, and inventory data.
Usage notes

Each REF loop represents a Warehouse

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

WS
Warehouse storage location number
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Warehouse Code

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Quantity on-hand within the specified warehouse. Integers only.

  • Values for all REF segments must total up to the QTY02 value.*
DTM
4000
Detail > LIN Loop > QTY Loop > REF Loop > DTM

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

Usage notes

Warehouse Specific Availability Date (Optional) Only one DTM segment can be provided for each warehouse

Example
If either Date Time Period Format Qualifier (DTM-05) or Date Time Period (DTM-06) is present, then the other is required
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

018
Available
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

Anticipated Availability Date

DTM-05
1250
Date Time Period Format Qualifier
Optional
Identifier (ID)

Code indicating the date format, time format, or date and time format

UN
Unstructured
DTM-06
1251
Date Time Period
Optional
String (AN)
Min 1Max 35

Expression of a date, a time, or range of dates, times or dates and times

Usage notes

Quantity being manufactured/to be available by date specified above
in DTM02

REF Loop end
LE
4400
Detail > LIN Loop > QTY Loop > LE

Loop Trailer

OptionalMax use 1

To indicate that the loop immediately preceding this segment is complete

Example
LE-01
447
Loop Identifier Code
Required
String (AN)
Min 1Max 6

The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

QTY Loop end
LIN Loop end
Detail end

Summary

SE
0200
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Multiple Warehouse Suppliers: IN STOCK/NEW ITEMS

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0409*^*00501*000000001*0*T*>~
GS*IB*SENDERGS*RECEIVERGS*20231120*040942*000000001*X*005010~
ST*846*0001~
BIA*00*MM*1*20170124*064000~
CUR*SE*USD~
REF*IA*123456~
LIN**SK*1111*UP*111111111111*EN*1111111111111~
PID*F*08***Fake title of SKU 1111~
CTP*AS*WHL*47.23~
REF*ZZ*in-stock*status~
QTY*33*145*EA~
LS*REF~
REF*WS*WH01*100~
REF*WS*WH02*45~
DTM*018*20300106***UN*100~
LE*REF~
LIN**SK*2222*UP*222222222222*EN*2222222222222~
PID*F*08***Fake title of SKU 2222~
CTP*AS*WHL*62.23~
REF*ZZ*in-stock*status~
QTY*33*100*EA~
SCH*100*EA***018*20300106~
LS*REF~
REF*WS*WH01*100~
LE*REF~
LIN**SK*3333*UP*333333333333*EN*3333333333333~
PID*F*08***Fake title of SKU 3333~
CTP*AS*WHL*25.23~
REF*ZZ*in-stock*status~
QTY*33*100*EA~
SCH*100*EA***018*20300106~
LS*REF~
REF*WS*WH01*100~
REF*WS*WH02*45~
DTM*018*20300106***UN*100~
LE*REF~
SE*35*0001~
GE*1*000000001~
IEA*1*000000001~

Single Warehouse Suppliers: IN STOCK/NEW ITEMS

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0409*^*00501*000000001*0*T*>~
GS*IB*SENDERGS*RECEIVERGS*20231120*040950*000000001*X*005010~
ST*846*0001~
BIA*00*MM*1*20170124*064000~
CUR*SE*USD~
REF*IA*123456~
LIN**SK*1111*UP*111111111111*EN*1111111111111~
PID*F*08***Fake title of SKU 1111~
CTP*AS*WHL*47.23~
REF*ZZ*in-stock*status~
QTY*33*145*EA~
LIN**SK*2222*UP*222222222222*EN*2222222222222~
PID*F*08***Fake title of SKU 2222~
CTP*AS*WHL*62.23~
REF*ZZ*in-stock*status~
QTY*33*100*EA~
LIN**SK*3333*UP*333333333333*EN*3333333333333~
PID*F*08***Fake title of SKU 3333~
CTP*AS*WHL*25.23~
REF*ZZ*in-stock*status~
REF*ZZ*1*made_to_order_flag~
QTY*33*55*EA~
SCH*99*EA***018*20300106~
SE*22*0001~
GE*1*000000001~
IEA*1*000000001~

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