DSCO
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Drop Ship Inventory Inquiry/Advice v5010
  • Specification
  • EDI Inspector
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X12 846 Drop Ship Inventory Inquiry/Advice v5010

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    detail
    LIN Loop
    LIN
    0100
    Item Identification
    Max use 1
    Required
    PID
    0300
    Product/Item Description
    Max use 200
    Optional
    DTM
    1000
    Date/Time Reference Period End
    Max use 10
    Optional
    DTM
    1000
    Date/Time Reference Period Start
    Max use 10
    Optional
    CTP
    1100
    Item Cost
    Max use 25
    Optional
    CTP
    1100
    Sales Cost
    Max use 25
    Optional
    CTP
    1100
    Sales Price
    Max use 25
    Optional
    REF
    1400
    Reference Information Mutually Defined
    Max use 1
    Optional
    REF
    1400
    Reference Information Mutually Defined
    Max use 1
    Optional
    QTY Loop
    QTY
    3200
    Quantity Information
    Max use 1
    Required
    MEA
    3400
    Measurements
    Max use 25
    Optional
    SCH Loop
    LS
    3800
    Loop Header
    Max use 1
    Optional
    LE
    4400
    Loop Trailer
    Max use 1
    Optional
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code identifying the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    String (AN)
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code identifying the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    String (AN)
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I65
    Repetition Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

    ^
    Repetition Separator
    ISA-12
    I11
    Interchange Control Version Number
    Required

    Code specifying the version number of the interchange control segments

    00501
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
    ISA-13
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Identifier (ID)
    Min 1Max 1

    Code indicating sender's request for an interchange acknowledgment

    0
    No Interchange Acknowledgment Requested
    1
    Interchange Acknowledgment Requested (TA1)
    ISA-15
    I14
    Interchange Usage Indicator
    Required
    Identifier (ID)
    Min 1Max 1

    Code indicating whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    IB
    Inventory Inquiry/Advice (846)
    GS-02
    142
    Application Sender's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party receiving transmission; codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Identifier (ID)
    Min 1Max 2

    Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    005010
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

    Heading

    ST
    0100
    Heading > ST

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    846
    Inventory Inquiry/Advice
    ST-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    BIA
    0200
    Heading > BIA

    Beginning Segment for Inventory Inquiry/Advice

    RequiredMax use 1

    To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

    Example
    BIA-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BIA-02
    755
    Report Type Code
    Required

    Code indicating the title or contents of a document, report or supporting item

    MM
    Manufacturer Inventory Report
    BIA-03
    127
    Reference Identification
    Required
    String (AN)
    Min 1Max 30

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • BIA03 identifies the number of the inquiry/advice that is transferred.
    Usage notes

    Sequential Reference Number

    BIA-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • BIA04 identifies the date of the inquiry/advice that is transferred.
    BIA-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    • BIA05 identifies the time of the inquiry/advice that is transferred.
    CUR
    0400
    Heading > CUR

    Currency

    OptionalMax use 1

    To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    Example
    CUR-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SE
    Selling Party
    CUR-02
    100
    Currency Code
    Required

    Code (Standard ISO) for country in whose currency the charges are specified

    USD
    US Dollar
    REF
    0600
    Heading > REF

    Reference Information

    OptionalMax use 12

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    IA
    Internal Vendor Number
    REF-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Trading Partner ID is used as the first priority, otherwise the Dsco Supplier ID will be utilized.

    Heading end

    Detail

    LIN Loop
    RequiredMax >1
    LIN
    0100
    Detail > LIN Loop > LIN

    Item Identification

    RequiredMax use 1

    To specify basic item identification data

    Example
    If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-08) or Product/Service ID (LIN-09) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-10) or Product/Service ID (LIN-11) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-14) or Product/Service ID (LIN-15) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-16) or Product/Service ID (LIN-17) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-18) or Product/Service ID (LIN-19) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-20) or Product/Service ID (LIN-21) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-22) or Product/Service ID (LIN-23) is present, then the other is required
    LIN-01
    350
    Assigned Identification
    Optional
    String (AN)
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • LIN01 is the line item identification
    Usage notes

    dsco_item_id – The internal Dsco identifier for this item. Will only be populated for exports from Dsco.

    LIN-02
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    SK
    Stock Keeping Unit (SKU)
    LIN-03
    234
    Product/Service ID
    Required
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    The SKU of the item. A limit of 70 characters is enforced. A SKU is required. If a SKU is not available you may duplicate the UPC or EAN to this field.

    LIN-04
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    Product ID requirements differ by trading partner. Confirm with your trading partner to know which are required.

    BL
    Brand/Label
    BP
    Buyer's Part Number
    C3
    Classification
    CB
    Buyer's Catalog Number
    EN
    European Article Number (EAN) (2-5-5-1)
    IB
    International Standard Book Number (ISBN)
    MG
    Manufacturer's Part Number
    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-05
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    When the qualifier is 'UP': Universal Product Code (UPC)
    When the qualifier is 'EN': European Article Number (EAN)
    When the qualifier is 'MG': Manufacturer's Part Number (MPN)
    When the qualifier is 'IB': International Standard Book Number (ISBN)
    When the qualifier is 'UK': Global Trade Item Number (GTIN)
    When the qualifier is 'BL': Brand/Manufacturer
    When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
    When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
    When the qualifier is 'C3': Department ID

    LIN-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    See trading partner specific guides

    BL
    Brand/Label
    BP
    Buyer's Part Number
    C3
    Classification
    CB
    Buyer's Catalog Number
    EN
    European Article Number (EAN) (2-5-5-1)
    IB
    International Standard Book Number (ISBN)
    MG
    Manufacturer's Part Number
    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-07
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    When the qualifier is 'UP': Universal Product Code (UPC)
    When the qualifier is 'EN': European Article Number (EAN)
    When the qualifier is 'MG': Manufacturer's Part Number (MPN)
    When the qualifier is 'IB': International Standard Book Number (ISBN)
    When the qualifier is 'UK': Global Trade Item Number (GTIN)
    When the qualifier is 'BL': Brand/Manufacturer
    When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
    When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
    When the qualifier is 'C3': Department ID

    LIN-08
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    See trading partner specific guides

    BL
    Brand/Label
    BP
    Buyer's Part Number
    C3
    Classification
    CB
    Buyer's Catalog Number
    EN
    European Article Number (EAN) (2-5-5-1)
    IB
    International Standard Book Number (ISBN)
    MG
    Manufacturer's Part Number
    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-09
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    When the qualifier is 'UP': Universal Product Code (UPC)
    When the qualifier is 'EN': European Article Number (EAN)
    When the qualifier is 'MG': Manufacturer's Part Number (MPN)
    When the qualifier is 'IB': International Standard Book Number (ISBN)
    When the qualifier is 'UK': Global Trade Item Number (GTIN)
    When the qualifier is 'BL': Brand/Manufacturer
    When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
    When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
    When the qualifier is 'C3': Department ID

    LIN-10
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    See trading partner specific guides

    BL
    Brand/Label
    BP
    Buyer's Part Number
    C3
    Classification
    CB
    Buyer's Catalog Number
    EN
    European Article Number (EAN) (2-5-5-1)
    IB
    International Standard Book Number (ISBN)
    MG
    Manufacturer's Part Number
    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-11
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    When the qualifier is 'UP': Universal Product Code (UPC)
    When the qualifier is 'EN': European Article Number (EAN)
    When the qualifier is 'MG': Manufacturer's Part Number (MPN)
    When the qualifier is 'IB': International Standard Book Number (ISBN)
    When the qualifier is 'UK': Global Trade Item Number (GTIN)
    When the qualifier is 'BL': Brand/Manufacturer
    When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
    When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
    When the qualifier is 'C3': Department ID

    LIN-12
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    See trading partner specific guides

    BL
    Brand/Label
    BP
    Buyer's Part Number
    C3
    Classification
    CB
    Buyer's Catalog Number
    EN
    European Article Number (EAN) (2-5-5-1)
    IB
    International Standard Book Number (ISBN)
    MG
    Manufacturer's Part Number
    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-13
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    When the qualifier is 'UP': Universal Product Code (UPC)
    When the qualifier is 'EN': European Article Number (EAN)
    When the qualifier is 'MG': Manufacturer's Part Number (MPN)
    When the qualifier is 'IB': International Standard Book Number (ISBN)
    When the qualifier is 'UK': Global Trade Item Number (GTIN)
    When the qualifier is 'BL': Brand/Manufacturer
    When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
    When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
    When the qualifier is 'C3': Department ID

    LIN-14
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    See trading partner specific guides

    BL
    Brand/Label
    BP
    Buyer's Part Number
    C3
    Classification
    CB
    Buyer's Catalog Number
    EN
    European Article Number (EAN) (2-5-5-1)
    IB
    International Standard Book Number (ISBN)
    MG
    Manufacturer's Part Number
    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-15
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    When the qualifier is 'UP': Universal Product Code (UPC)
    When the qualifier is 'EN': European Article Number (EAN)
    When the qualifier is 'MG': Manufacturer's Part Number (MPN)
    When the qualifier is 'IB': International Standard Book Number (ISBN)
    When the qualifier is 'UK': Global Trade Item Number (GTIN)
    When the qualifier is 'BL': Brand/Manufacturer
    When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
    When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
    When the qualifier is 'C3': Department ID

    LIN-16
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    See trading partner specific guides

    BL
    Brand/Label
    BP
    Buyer's Part Number
    C3
    Classification
    CB
    Buyer's Catalog Number
    EN
    European Article Number (EAN) (2-5-5-1)
    IB
    International Standard Book Number (ISBN)
    MG
    Manufacturer's Part Number
    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-17
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    When the qualifier is 'UP': Universal Product Code (UPC)
    When the qualifier is 'EN': European Article Number (EAN)
    When the qualifier is 'MG': Manufacturer's Part Number (MPN)
    When the qualifier is 'IB': International Standard Book Number (ISBN)
    When the qualifier is 'UK': Global Trade Item Number (GTIN)
    When the qualifier is 'BL': Brand/Manufacturer
    When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
    When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
    When the qualifier is 'C3': Department ID

    LIN-18
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    See trading partner specific guides

    BL
    Brand/Label
    BP
    Buyer's Part Number
    C3
    Classification
    CB
    Buyer's Catalog Number
    EN
    European Article Number (EAN) (2-5-5-1)
    IB
    International Standard Book Number (ISBN)
    MG
    Manufacturer's Part Number
    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-19
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    When the qualifier is 'UP': Universal Product Code (UPC)
    When the qualifier is 'EN': European Article Number (EAN)
    When the qualifier is 'MG': Manufacturer's Part Number (MPN)
    When the qualifier is 'IB': International Standard Book Number (ISBN)
    When the qualifier is 'UK': Global Trade Item Number (GTIN)
    When the qualifier is 'BL': Brand/Manufacturer
    When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
    When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
    When the qualifier is 'C3': Department ID

    LIN-20
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    See trading partner specific guides

    BL
    Brand/Label
    BP
    Buyer's Part Number
    C3
    Classification
    CB
    Buyer's Catalog Number
    EN
    European Article Number (EAN) (2-5-5-1)
    IB
    International Standard Book Number (ISBN)
    MG
    Manufacturer's Part Number
    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-21
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    When the qualifier is 'UP': Universal Product Code (UPC)
    When the qualifier is 'EN': European Article Number (EAN)
    When the qualifier is 'MG': Manufacturer's Part Number (MPN)
    When the qualifier is 'IB': International Standard Book Number (ISBN)
    When the qualifier is 'UK': Global Trade Item Number (GTIN)
    When the qualifier is 'BL': Brand/Manufacturer
    When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
    When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
    When the qualifier is 'C3': Department ID

    LIN-22
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    Usage notes

    See trading partner specific guides

    BL
    Brand/Label
    BP
    Buyer's Part Number
    C3
    Classification
    CB
    Buyer's Catalog Number
    EN
    European Article Number (EAN) (2-5-5-1)
    IB
    International Standard Book Number (ISBN)
    MG
    Manufacturer's Part Number
    UK
    U.P.C./EAN Shipping Container Code (1-2-5-5-1)
    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-23
    234
    Product/Service ID
    Optional
    String (AN)
    Min 1Max 48

    Identifying number for a product or service

    Usage notes

    When the qualifier is 'UP': Universal Product Code (UPC)
    When the qualifier is 'EN': European Article Number (EAN)
    When the qualifier is 'MG': Manufacturer's Part Number (MPN)
    When the qualifier is 'IB': International Standard Book Number (ISBN)
    When the qualifier is 'UK': Global Trade Item Number (GTIN)
    When the qualifier is 'BL': Brand/Manufacturer
    When the qualifier is 'BP': Your partner's SKU. This field can be used when you only work with one trading partner.
    When the qualifier is 'CB': Retailer Item Identifier – Was previously 'ZZ' (changed on 2018-06)
    When the qualifier is 'C3': Department ID

    PID
    0300
    Detail > LIN Loop > PID

    Product/Item Description

    OptionalMax use 200

    To describe a product or process in coded or free-form format

    Example
    PID-01
    349
    Item Description Type
    Required

    Code indicating the format of a description

    • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
    F
    Free-form
    PID-02
    750
    Product/Process Characteristic Code
    Optional

    Code identifying the general class of a product or process characteristic

    08
    Product
    PID-05
    352
    Description
    Optional
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    The title of the SKU. A common practice is to concatenate this data with other fields (such as manufacturer and brand) to end up with a more complete title (e.g. ‘Lenovo Thinkpad T410 Notebook’)

    DTM
    1000
    Detail > LIN Loop > DTM

    Date/Time Reference Period Start

    OptionalMax use 10

    To specify pertinent dates and times

    Example
    Variants (all may be used)
    DTMDate/Time Reference Period End
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    193
    Period Start
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    CTP
    1100
    Detail > LIN Loop > CTP

    Item Cost

    OptionalMax use 25

    To specify pricing information

    Example
    Variants (all may be used)
    CTPSales CostCTPSales Price
    CTP-01
    687
    Class of Trade Code
    Optional

    Code indicating class of trade

    AS
    Seller
    CTP-02
    236
    Price Identifier Code
    Required

    Code identifying pricing specification

    WHL
    Wholesale
    CTP-03
    212
    Unit Price
    Optional
    Decimal number (R)
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    Usage notes

    The price of the SKU you are charging your retailers. When pricing tiers are used, this would be considered the default price. No thousand separators or currency signs are allowed.

    Format: 999.99
    Attention: The decimal place must be included.

    CTP
    1100
    Detail > LIN Loop > CTP

    Sales Cost

    OptionalMax use 25

    To specify pricing information

    Example
    Variants (all may be used)
    CTPItem CostCTPSales Price
    CTP-01
    687
    Class of Trade Code
    Optional

    Code indicating class of trade

    AS
    Seller
    CTP-02
    236
    Price Identifier Code
    Required

    Code identifying pricing specification

    UCP
    Unit cost price
    CTP-03
    212
    Unit Price
    Optional
    Decimal number (R)
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    Usage notes

    The sales cost of the SKU. No thousand separators or currency signs are allowed.

    Format: 999.99
    Attention: The decimal place must be included.

    CTP
    1100
    Detail > LIN Loop > CTP

    Sales Price

    OptionalMax use 25

    To specify pricing information

    Usage notes

    See trading partner specific guides

    Example
    Variants (all may be used)
    CTPItem CostCTPSales Cost
    CTP-01
    687
    Class of Trade Code
    Optional

    Code indicating class of trade

    AS
    Seller
    CTP-02
    236
    Price Identifier Code
    Required

    Code identifying pricing specification

    DPR
    Discount Price
    CTP-03
    212
    Unit Price
    Optional
    Decimal number (R)
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
    • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
    Usage notes

    The sales price of the SKU. No thousand separators or currency signs are allowed.

    Format: 999.99
    Attention: The decimal place must be included.

    REF
    1400
    Detail > LIN Loop > REF

    Reference Information Mutually Defined

    OptionalMax use 1

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    ZZ
    Mutually Defined
    REF-02
    127
    Reference Identification
    Optional

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    0
    item IS NOT a made-to-order item
    1
    item IS a made-to-order item
    REF-03
    352
    Description
    Required

    A free-form description to clarify the related data elements and their content

    made_to_order_flag
    Made-To-Order-Flag
    REF
    1400
    Detail > LIN Loop > REF

    Reference Information Mutually Defined

    OptionalMax use >1

    To specify identifying information

    Example
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    ZZ
    Mutually Defined
    REF-02
    127
    Reference Identification
    Optional

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    The status of the given SKU. Options allowed are ‘in-stock’, ‘out-ofstock’, ‘discontinued’, ‘hidden’. If ‘in-stock’ is provided the quantity available (QTY 02) must be greater than 0. If no status is available then the status will be inferred from the quantity available (QTY 02)

    discontinued
    Discontinued
    hidden
    Hidden
    in-stock
    In stock
    out-ofstock
    Out of stock
    REF-03
    352
    Description
    Required

    A free-form description to clarify the related data elements and their content

    status
    Item Status
    QTY Loop
    RequiredMax >1
    QTY
    3200
    Detail > LIN Loop > QTY Loop > QTY

    Quantity Information

    RequiredMax use 1

    To specify quantity information

    Example
    QTY-01
    673
    Quantity Qualifier
    Required

    Code specifying the type of quantity

    33
    Quantity Available for Sale (stock quantity)
    QTY-02
    380
    Quantity
    Required
    Decimal number (R)
    Min 1Max 15

    Numeric value of quantity

    Usage notes

    Numeric value of Quantity that is available for sale. If quantity is 0 or less than 0 then the status should be out-of-stock.

    QTY-03
    C001
    Composite Unit of Measure
    Required
    To identify a composite unit of measure (See Figures Appendix for examples of use)
    C001-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    MEA
    3400
    Detail > LIN Loop > QTY Loop > MEA

    Measurements

    OptionalMax use 25

    To specify physical measurements or counts, including dimensions, tolerances, variances, and weights

    (See Figures Appendix for example of use of C001)

    Example
    MEA-05
    740
    Range Minimum
    Optional
    Decimal number (R)
    Min 1Max 15

    The value specifying the minimum of the measurement range

    • When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.
    Usage notes

    Minimum business days to ship

    MEA-06
    741
    Range Maximum
    Optional
    Decimal number (R)
    Min 1Max 15

    The value specifying the maximum of the measurement range

    Usage notes

    Maximum business days to ship

    SCH Loop
    OptionalMax >1
    SCH
    3600
    Detail > LIN Loop > QTY Loop > SCH Loop > SCH

    Line Item Schedule

    RequiredMax use 1

    To specify the data for scheduling a specific line-item

    Example
    SCH-01
    380
    Quantity
    Required
    Decimal number (R)
    Min 1Max 15

    Numeric value of quantity

    Usage notes

    Quantity Being Manufactured
    ‘0’ to indicate a SKU is no longer being manufactured
    (‘1’ OK if zero is not allowed by your translator)

    SCH-02
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    SCH-05
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    • SCH05 specifies the interpretation to be used for SCH06 and SCH07.
    Usage notes

    If sending the SCH05 segment then the SCH06 segment is also required

    018
    Available

    Anticipated Availability Date

    SCH-06
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    Usage notes

    Anticipated Availability Date (CCYYMMDD format)
    20391231 to indicate a SKU is discontinued

    SCH Loop end
    LS
    3800
    Detail > LIN Loop > QTY Loop > LS

    Loop Header

    OptionalMax use 1

    To indicate that the next segment begins a loop

    Example
    LS-01
    447
    Loop Identifier Code
    Required
    String (AN)
    Min 1Max 6

    The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

    REF Loop
    OptionalMax >1
    REF
    3900
    Detail > LIN Loop > QTY Loop > REF Loop > REF

    Reference Information

    RequiredMax use 1

    To specify identifying information

    • The REF loop conveys serial number, lot number, and inventory data.
    Usage notes

    Each REF loop represents a Warehouse

    Example
    At least one of Reference Identification (REF-02) or Description (REF-03) is required
    REF-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    WS
    Warehouse storage location number
    REF-02
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    Usage notes

    Warehouse Code

    REF-03
    352
    Description
    Optional
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Usage notes

    Quantity on-hand within the specified warehouse. Integers only.

    • Values for all REF segments must total up to the QTY02 value.*
    DTM
    4000
    Detail > LIN Loop > QTY Loop > REF Loop > DTM

    Date/Time Reference

    OptionalMax use >1

    To specify pertinent dates and times

    Usage notes

    Warehouse Specific Availability Date (Optional) Only one DTM segment can be provided for each warehouse

    Example
    If either Date Time Period Format Qualifier (DTM-05) or Date Time Period (DTM-06) is present, then the other is required
    DTM-01
    374
    Date/Time Qualifier
    Required

    Code specifying type of date or time, or both date and time

    018
    Available
    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    Usage notes

    Anticipated Availability Date

    DTM-05
    1250
    Date Time Period Format Qualifier
    Optional

    Code indicating the date format, time format, or date and time format

    UN
    Unstructured
    DTM-06
    1251
    Date Time Period
    Optional
    String (AN)
    Min 1Max 35

    Expression of a date, a time, or range of dates, times or dates and times

    Usage notes

    Quantity being manufactured/to be available by date specified above
    in DTM02

    REF Loop end
    LE
    4400
    Detail > LIN Loop > QTY Loop > LE

    Loop Trailer

    OptionalMax use 1

    To indicate that the loop immediately preceding this segment is complete

    Example
    LE-01
    447
    Loop Identifier Code
    Required
    String (AN)
    Min 1Max 6

    The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

    QTY Loop end
    LIN Loop end
    Detail end

    Summary

    SE
    0200
    Summary > SE

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Numeric (N0)
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Summary end

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Numeric (N0)
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Multiple Warehouse Suppliers: IN STOCK/NEW ITEMS

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0409*^*00501*000000001*0*T*>~
    GS*IB*SENDERGS*RECEIVERGS*20231120*040942*000000001*X*005010~
    ST*846*0001~
    BIA*00*MM*1*20170124*064000~
    CUR*SE*USD~
    REF*IA*123456~
    LIN**SK*1111*UP*111111111111*EN*1111111111111~
    PID*F*08***Fake title of SKU 1111~
    CTP*AS*WHL*47.23~
    REF*ZZ*in-stock*status~
    QTY*33*145*EA~
    LS*REF~
    REF*WS*WH01*100~
    REF*WS*WH02*45~
    DTM*018*20300106***UN*100~
    LE*REF~
    LIN**SK*2222*UP*222222222222*EN*2222222222222~
    PID*F*08***Fake title of SKU 2222~
    CTP*AS*WHL*62.23~
    REF*ZZ*in-stock*status~
    QTY*33*100*EA~
    SCH*100*EA***018*20300106~
    LS*REF~
    REF*WS*WH01*100~
    LE*REF~
    LIN**SK*3333*UP*333333333333*EN*3333333333333~
    PID*F*08***Fake title of SKU 3333~
    CTP*AS*WHL*25.23~
    REF*ZZ*in-stock*status~
    QTY*33*100*EA~
    SCH*100*EA***018*20300106~
    LS*REF~
    REF*WS*WH01*100~
    REF*WS*WH02*45~
    DTM*018*20300106***UN*100~
    LE*REF~
    SE*35*0001~
    GE*1*000000001~
    IEA*1*000000001~

    Single Warehouse Suppliers: IN STOCK/NEW ITEMS

    ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0409*^*00501*000000001*0*T*>~
    GS*IB*SENDERGS*RECEIVERGS*20231120*040950*000000001*X*005010~
    ST*846*0001~
    BIA*00*MM*1*20170124*064000~
    CUR*SE*USD~
    REF*IA*123456~
    LIN**SK*1111*UP*111111111111*EN*1111111111111~
    PID*F*08***Fake title of SKU 1111~
    CTP*AS*WHL*47.23~
    REF*ZZ*in-stock*status~
    QTY*33*145*EA~
    LIN**SK*2222*UP*222222222222*EN*2222222222222~
    PID*F*08***Fake title of SKU 2222~
    CTP*AS*WHL*62.23~
    REF*ZZ*in-stock*status~
    QTY*33*100*EA~
    LIN**SK*3333*UP*333333333333*EN*3333333333333~
    PID*F*08***Fake title of SKU 3333~
    CTP*AS*WHL*25.23~
    REF*ZZ*in-stock*status~
    REF*ZZ*1*made_to_order_flag~
    QTY*33*55*EA~
    SCH*99*EA***018*20300106~
    SE*22*0001~
    GE*1*000000001~
    IEA*1*000000001~

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