X12 855 Purchase Order Acknowledgment
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PR
- Purchase Order Acknowledgement (855)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 855
- Purchase Order Acknowledgment
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order Acknowledgment
To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of acknowledgment
- AC
- Acknowledge - With Detail and Change
- AD
- Acknowledge - With Detail, No Change
- AE
- Acknowledge - With Exception Detail Only
- AH
- Acknowledge - Hold Status
- AK
- Acknowledge - No Detail or Change
- AT
- Accepted
- RD
- Reject with Detail
- RF
- Reject with Exception Detail Only
- RJ
- Rejected - No Detail
- ZZ
- Mutually Defined
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD
- BAK04 is the date assigned by the purchaser to purchase order.
Purchase order date.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BAK08 is the seller's order number.
Supplier's sales order number.
Date expressed as CCYYMMDD
- BAK09 is the date assigned by the sender to the acknowledgment.
Acknowledgment date.
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Purchase order line item number for line item being acknowledged.
Quantity ordered
Total Quantity ordered for all requested ship dates provided in "SCH" or "DTM" segments.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CM
- Centimeter
- EA
- Each
- FT
- Foot
- IN
- Inch
- MR
- Meter
Price per unit of product, service, commodity, etc.
Unit Price with maximum of five decimal places.
Code identifying the type of unit price for an item
- HP
- Price per Hundred
- PE
- Price per Each
- TP
- Price per Thousand
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
Identifying number for a product or service
Customer’s part number.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Vendor's part number.
Line Item Acknowledgment
To acknowledge the ordered quantities and specify the ready date for a specific line item
Data elements ACK04 and ACK05 (schedule date) are mandatory when the code in element ACK0 is "IC" or "IA" (schedule with or without changes).
Code specifying the action taken by the seller on a line item requested by the buyer
- AC
- Item Accepted and Shipped
- AR
- Item Accepted and Released for Shipment
- BP
- Item Accepted - Partial Shipment, Balance Backordered
- DR
- Item Accepted - Date Rescheduled
- IA
- Item Accepted
- IB
- Item Backordered
- IC
- Item Accepted - Changes Made
- ID
- Item Deleted
- IH
- Item on Hold
- IP
- Item Accepted - Price Changed
- IQ
- Item Accepted - Quantity Changed
- IR
- Item Rejected
- IS
- Item Accepted - Substitution Made
- R2
- Item Rejected, Invalid Item Product Number
- R7
- Item Rejected, Reorder Item as a Drop Shipment
- SP
- Item Accepted - Schedule Date Pending
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CM
- Centimeter
- EA
- Each
- FT
- Foot
- IN
- Inch
- MR
- Meter
Code specifying type of date or time, or both date and time
- 017
- Estimated Delivery
- 067
- Current Schedule Delivery
- 068
- Current Schedule Ship
Date/Time Reference
To specify pertinent dates and times
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Sum of quantities in element PO102.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
GS~PR~SENDERGS~RECEIVERGS~20231102~032723~000000001~X~004010
ST~855~91309
BAK~00~AC~P7962206580~20060717~~~~4396736~20060717
PO1~1~2~EA~14.25~PE~BP~636121~VP~37004-25
ACK~IC~2~EA~067~20060802
DTM~002~20060802
CTT~1~2
SE~7~91309
GE~1~000000001
IEA~1~000000001
Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.