X12 812 Credit/Debit Adjustment
This Draft Standard for Trial Use contains the format and establishes the data contents of the Credit/Debit Adjustment Transaction Set (812) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multi-directional between trading partners.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- CD
- Credit/Debit Adjustment (812)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 812
- Credit/Debit Adjustment
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Credit/Debit Adjustment
To transmit identifying dates and numbers for the transaction set and indicate the monetary value to the receiver of the transaction
- BCD05 indicates whether the net of the detail is a credit or a debit.
Date expressed as CCYYMMDD
- BCD01 is the credit/debit adjustment date.
Number assigned by issuer of a credit or debit memo
Credit/Debit Number - (DMC or DMQ + invoice number)
Code designating the action to be taken by all parties
- A
- Off Invoice (Deduction from Original Invoice)
Monetary amount
- BCD04 is the net amount of this complete transaction.
Code indicating whether amount is a credit or debit
Identifying number assigned by issuer
- If using BCD07 or BCD10, do not use BCD14 to identify invoice number or purchase order number.
Identifying number for Purchase Order assigned by the orderer/purchaser
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Description
Free-form descriptive text
Debit / Credit Name
Name
To identify a party by type of organization, name, and code
Detail
Credit/Debit Adjustment Detail
To provide information relative to a line item adjustment
Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment
- 01
- Pricing Error
- 06
- Shortage Qty
- RM
- Returned Material
- ZZ
- Deal Deduction/Other
Code indicating whether amount is a credit or debit
- C
- Credit
- D
- Debit
Monetary amount
Credit/Debit Line Extension
Number of supplier units credited or debited
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Per unit (case) price or allowance/charge difference between original billing and corrected amount (may be unit full list price or allowance/charge where item was not on original billing or where full credit/debit amount is being transacted, i.e., returns or contested quantities)
Code identifying pricing specification
- UCP
- Unit cost price
Price per unit of product, service, commodity, etc.
Item Identification
To specify basic item identification data
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IN
- Buyer's Item Number
Identifying number for a product or service
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 1
BCD*20120109*DMQ02745368*A*3312*D*****9972509~
N1*BY*Mills Fleet Farm~
CDD*RM*C**000000***00000*EA*00000*UCP*000000000000~
LIN**UP*054321123452*VN*00694*IN*000271973~
SE*6*0001~
Sample 2
BCD*20121029*DEAL6334173-10-29-2012*A*366000*D*****0~
N9*ZZ*Deal description*$6.00 PER UNIT TO OFFSET LOSS OF SALES ON LAT~
N1*BY*Mills Fleet Farm~
SE*5*0001~
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