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Purchase Order (Shipper)
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X12 850 Purchase Order (Shipper)

X12 Release 4010
Flexport Docs

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • New PO
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
CUR
040
Currency
Max use 1
Optional
FOB
080
F.O.B. Related Instructions
Max use 1
Optional
DTM
150
Date/Time Reference
Max use 10
Optional
TD5
240
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
N9 Loop
detail
PO1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG
020
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
01
Cancellation
04
Change
05
Replace
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)

Code specifying the type of Purchase Order

CP
Change to Purchase Order
NE
New Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-05
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BEG05 is the date assigned by the purchaser to purchase order.
CUR
040
Heading > CUR

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3

Code (Standard ISO) for country in whose currency the charges are specified

FOB
080
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

To specify transportation instructions relating to shipment

Example
If Transportation Terms Qualifier Code (FOB-04) is present, then Transportation Terms Code (FOB-05) is required
If Description (FOB-07) is present, then Location Qualifier (FOB-06) is required
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.
CC
Collect
PP
Prepaid (by Seller)
FOB-02
309
Location Qualifier
Optional
Identifier (ID)

Code identifying type of location

  • FOB02 is the code specifying transportation responsibility location.
OR
Origin (Shipping Point)
FOB-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

FOB-04
334
Transportation Terms Qualifier Code
Optional
Identifier (ID)

Code identifying the source of the transportation terms

01
Incoterms
FOB-05
335
Transportation Terms Code
Optional
Identifier (ID)

Code identifying the trade terms which apply to the shipment transportation responsibility

CFR
Cost and Freight
CIF
Cost, Insurance, and Freight
CIP
Carriage and Insurance Paid To
CPT
Carriage Paid To
DAP
DAT
DDP
Delivered Duty Paid
EXW
Ex Works
FAS
Free Alongside Ship
FOB
Free on Board
FOB-06
309
Location Qualifier
Optional
Identifier (ID)

Code identifying type of location

  • FOB06 is the code specifying the title passage location.
DE
Destination (Shipping)
FOB-07
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content
Notes: Use 3 char loc code, IATA Port,
UNLOC Code or valid port name. One
standard must be used and applied to all
PO's that are transmitted.

DTM
150
Heading > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

002
Delivery Requested
038
Ship No Later
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

TD5
240
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

To specify the carrier and sequence of routing and provide transit time information

Example
TD5-01
133
Routing Sequence Code
Optional
Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

O
Origin Carrier (Air, Motor, or Ocean)
TD5-04
91
Transportation Method/Type Code
Optional
Identifier (ID)

Code specifying the method or type of transportation for the shipment

A
Air
M
Motor (Common Carrier)
R
Rail
S
Ocean
N9 Loop
OptionalMax >1
N9
295
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

MSG
300
Heading > N9 Loop > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 264

Free-form message text

N9 Loop end
N1 Loop
OptionalMax >1
N1
310
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
ST
Ship To
VN
Vendor
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

1
D-U-N-S Number, Dun & Bradstreet
9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
US
Unique Supplier Identification Number (USIN)
ZZ
Mutually Defined
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Example
If either Product/Service ID Qualifier (PO1-08) or Product/Service ID (PO1-09) is present, then the other is required
PO1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.
PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 15

Quantity ordered

PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
PO1-04
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
BP
Buyer's Part Number
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

PO1-08
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VP
Vendor's (Seller's) Part Number
PO1-09
234
Product/Service ID
Optional
String (AN)
Min 1Max 48

Identifying number for a product or service

PID Loop
OptionalMax >1
PID
050
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

PID Loop end
DTM
210
Detail > PO1 Loop > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

002
Delivery Requested
038
Ship No Later
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

PO1 Loop end
Detail end

Summary

CTT Loop
OptionalMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

CTT-02
347
Hash Total
Optional
Decimal number (R)
Min 1Max 10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

## Example:
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.

1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.

CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

New PO

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231117*0050*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231117*005051*000000001*X*004010~
ST*850*000104660~
BEG*00*NE*708861**20190812~
CUR*BY*USD~
FOB*CC*OR*TWKHH*01*DAP*DE*SNJ~
DTM*038*20191005~
DTM*002*20191210~
TD5*O***S~
N9*ZZ*SHIPPING INSTRUCTIONS~
MSG*PLEASE SHIP BY WEEK OF 9/29 THRU 10/5~
MSG*IMPORT VENDOR-SHIP OCEAN FREIGHT ASAP CONFIRM ~
N1*VN*VENDOR1*US*21199~
N1*ST*DISTRIBUTING COMPANY*9*0154585215317~
PO1*1*630*EA*3.94**BP*QG20009-HDV*VP*AJ-QG20009~
PID*F****PRODUCT1~
DTM*038*20191210~
PO1*2*5000*EA*33.69**BP*QG2243CAM-HDV*VP*AJ-QG2243CAM~
PID*F****PRODUCT2~
DTM*038*20191210~
PO1*3*3000*EA***BP*QG2245CAM-HDV*VP*AJ-QG2245CAM~
PID*F****PRODUCT3~
DTM*038*20191210~
PO1*4*1000*EA***BP*QG2247CAM-HDV*VP*AJ-QG3269CAM~
PID*F****PRODUCT4~
DTM*038*20191210~
PO1*5*600*EA***BP*QG2249CAM-HDV*VP*AJ-QG4249CAM~
PID*F**** PRODUCT5~
DTM*038*20191210~
PO1*6*450*EA***BP*QG3269CAM-HDV*VP*AJ-QG4247CAM~
PID*F**** PRODUCT6~
DTM*002*20191210~
PO1*7*350*EA***BP*QG4243CAM-HDV*VP*AJ-QG4243CAM~
PID*F**** PRODUCT7~
DTM*002*20191210~
PO1*8*200*EA***BP*QG4245CAM-HDV*VP*AJ-QG4245CAM~
PID*F**** PRODUCT8~
DTM*002*20191210~
PO1*9*100*EA***BP*QG4247CAM-HDV*VP*AJ-QG2249CAM~
PID*F**** PRODUCT9~
DTM*002*20191210~
PO1*10*170*EA***BP*QG4249CAM-HDV*VP*AJ-QG2247CAM~
PID*F**** PRODUCT10~
DTM*002*20191210~
CTT*10*11500~
SE*44*000104660~
GE*1*000000001~
IEA*1*000000001~

Replace PO (change)

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231117*0051*U*00401*000000001*0*T*>~
GS*PO*SENDERGS*RECEIVERGS*20231117*005100*000000001*X*004010~
ST*850*000104660~
BEG*05*NE*708861**20190812~
CUR*BY*USD~
FOB*CC*OR*TWKHH*01*DAP*DE*SNJ~
DTM*038*20191005~
DTM*002*20191210~
TD5*O***S~
N9*ZZ*SHIPPING INSTRUCTIONS~
MSG*PLEASE SHIP BY WEEK OF 9/29 THRU 10/5~
MSG*IMPORT VENDOR-SHIP OCEAN FREIGHT ASAP CONFIRM~
N1*VN*VENDOR1*US*21199~
N1*ST*DISTRIBUTING COMPANY*9*0154585215317~
PO1*1*630*EA***BP*QG20009-HDV*VP*AJ-QG20009~
PID*F****PRODUCT1~
DTM*038*20191210~
PO1*2*5000*EA***BP*QG2243CAM-HDV*VP*AJ-QG2243CAM~
PID*F****PRODUCT2~
DTM*038*20191210~
PO1*3*3000*EA***BP*QG2245CAM-HDV*VP*AJ-QG2245CAM~
PID*F****PRODUCT3~
DTM*038*20191210~
PO1*4*1000*EA***BP*QG2247CAM-HDV*VP*AJ-QG3269CAM~
PID*F****PRODUCT4~
DTM*038*20191210~
PO1*5*600*EA***BP*QG2249CAM-HDV*VP*AJ-QG4249CAM~
PID*F**** PRODUCT5~
DTM*038*20191210~
PO1*6*450*EA***BP*QG3269CAM-HDV*VP*AJ-QG4247CAM~
PID*F**** PRODUCT6~
DTM*002*20191210~
PO1*7*350*EA***BP*QG4243CAM-HDV*VP*AJ-QG4243CAM~
PID*F**** PRODUCT7~
DTM*002*20191210~
PO1*8*200*EA***BP*QG4245CAM-HDV*VP*AJ-QG4245CAM~
PID*F**** PRODUCT8~
DTM*002*20191210~
PO1*9*100*EA***BP*QG4247CAM-HDV*VP*AJ-QG2249CAM~
PID*F**** PRODUCT9~
DTM*002*20191210~
PO1*10*170*EA***BP*QG4249CAM-HDV*VP*AJ-QG2247CAM~
PID*F**** PRODUCT10~
DTM*002*20191210~
CTT*10*11500~
SE*44*000104660~
GE*1*000000001~
IEA*1*000000001~

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