X12 810 Invoice
This X12 Transaction Set contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIG01 is the invoice issue date.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIG03 is the date assigned by the purchaser to purchase order.
Identifying number for Purchase Order assigned by the orderer/purchaser
Code specifying the type of transaction
- BIG07 is used only to further define the type of invoice when needed.
- CR
- Credit Memo
- DI
- Debit Invoice
- VJ
- Commercial Invoice
Reference Information
To specify identifying information
One of Bill of Lading Number (REF01 = BM), CarrierProNumber (REF01 = CN) or Tracking Number (2I) is required. (Both a carrier pro number and tracking number should not be sent). Which ever reference number is provided, it should match what was included on the 856 Advance ship notice.
Code qualifying the Reference Identification
- 2I
- Tracking Number
- BM
- Bill of Lading Number
- CN
- Carrier's Reference Number (PRO/Invoice)
- CO
- Customer Order Number
Required if present on the 850 Purchase Order.
- IA
- Internal Vendor Number
Forever 21 assigned Vendor ID - Mandatory.
- NB
- Letter of Credit Number
Required when Transaction Type Code (BIG07) = VJ.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Required when Transaction Type Code (BIG07) = VJ.
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BE
- Beneficiary
Required when Transaction Type Code (BIG07) = VJ.
- BK
- Bank
Required when Transaction Type Code (BIG07) = VJ.
- CN
- Consignee
Required when Transaction Type Code (BIG07) = VJ.
- CT
- Country of Origin
Required when Transaction Type Code (BIG07) = VJ.
- N1
- Notify Party no. 1
Required when Transaction Type Code (BIG07) = VJ.
- RI
- Remit To
Mandatory
- SH
- Shipper
Required when Transaction Type Code (BIG07) = VJ.
- ST
- Ship To
- VN
- Vendor
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
A free-form description to clarify the related data elements and their content
Code identifying type of payment procedures
Required when Transaction Type Code (BIG07) = VJ.
- AC
- Credit Card
- C
- Pay By Check
- E
- Electronic Payment System
- L
- Letter of Credit
- T
- Wire Transfer
Estimated Departure Date
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 369
- Estimated Departure Date
Required when Transaction Type Code (BIG07) = VJ.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Code specifying type of date or time, or both date and time
- 102
- Issue
Date the letter of credit was issued.
Required when Transaction Type Code (BIG07) = VJ.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Required when Transaction Type Code (BIG07) = VJ.
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- CC
- Collect
- CF
- Collect, Freight Credited Back to Customer
- DF
- Defined by Buyer and Seller
- MX
- Mixed
- PC
- Prepaid but Charged to Customer
- PO
- Prepaid Only
- PP
- Prepaid (by Seller)
- PS
- Paid by Seller
- TP
- Third Party Pay
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- DE
- Destination (Shipping)
- KL
- Port of Loading
Required when Transaction Type Code (BIG07) = VJ.
- OR
- Origin (Shipping Point)
A free-form description to clarify the related data elements and their content
Code identifying the source of the transportation terms
- 01
- Incoterms
Code identifying the trade terms which apply to the shipment transportation responsibility
- CIF
- Cost, Insurance, and Freight
- DDP
- Delivered Duty Paid
- FOB
- Free on Board
Code identifying type of location
- FOB06 is the code specifying the title passage location.
- PE
- Port of Entry
Required when Transaction Type Code (BIG07) = VJ.
A free-form description to clarify the related data elements and their content
Measurements
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
Required when Transaction Type Code (BIG07) = VJ.
Code identifying a specific product or process characteristic to which a measurement applies
- G
- Gross Weight
Required when Transaction Type Code (BIG07) = VJ.
- N
- Actual Net Weight
Required when Transaction Type Code (BIG07) = VJ.
- VOL
- Volume
Required when Transaction Type Code (BIG07) = VJ.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CR
- Cubic Meter
- KG
- Kilogram
- LB
- Pound
Required when Transaction Type Code (BIG07) = VJ.
An N9 loop with N902 = SHP and MSG01 containing a Description of Goods is required on Commercial Invoices.
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- L1
- Letters or Notes
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
N902 must contain the following 3 character code to identify the type of note to follow in MSG01.
SHP: -
- GEN
- General Note
- SHP
- Shipping Note
Containing a description of goods for commercial invoices.
An N9 loop where N902 = SHP is required when BIG07 = VJ.
Message Text
To provide a free-form format that allows the transmission of text information
Free-form message text
If N902 =
. GEN - MSG01 is a General Note
. SHP - MSG01 is a Shipping Note (description of goods for commercial invoices)
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
The Forever 21 assigned Item SKU must be returned if available.
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the line item identification.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- EN
- EAN/UCC - 13
- UP
- UCC - 12
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- SK
- Stock Keeping Unit (SKU)
Forever 21 assigned SKU.
- UP
- UCC - 12
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- SK
- Stock Keeping Unit (SKU)
Forever 21 assigned SKU.
- UP
- UCC - 12
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- SK
- Stock Keeping Unit (SKU)
Forever 21 assigned SKU.
- UP
- UCC - 12
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO
- Purchase Order Number
Required when Transaction Type Code (BIG07) = VJ.
Identifying number for a product or service
Pricing Information
To specify pricing information
Monetary amount
- CTP08 is the rebate amount.
Extended item total IT102 * IT104.
Required when Transaction Type Code (BIG07) = VJ.
Two iterations of the PID for the Product Description (PID05, when PID01=F and PID02=08) and Vendor Color (PID05, when PID01=F and PID02=73) are required. The Product Description (PID05, when PID01=F and PID02=08) can repeat (up to 5 iterations) if needed.
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
Mandatory
- 73
- Vendor color description
Mandatory
- 74
- Vendor size description
A free-form description to clarify the related data elements and their content
Reference Information
To specify identifying information
Required when Transaction Type Code (BIG07) = VJ.
Code qualifying the Reference Identification
- TS
- Tariff Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Total Invoice Amount (including charges, less allowances, plus taxes) before terms discount (if discount is applicable).
Monetary amount
- TDS02 indicates the amount upon which the terms discount amount is calculated.
- TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
Merchandise Total (does not includes charges/allowances/taxes) total upon which terms discount amount is calculated.
Carrier Details
To specify transportation details for the transaction
Required when Transaction Type Code (BIG07) = VJ.
One of CAD04 or CAD05 must be present.
Code specifying the method or type of transportation for the shipment
- A
- Air
- M
- Motor (Common Carrier)
- O
- Containerized Ocean
- T
- Best Way (Shippers Option)
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- C310
- Discount
- D240
- Freight
- D500
- Handling
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
A free-form description to clarify the related data elements and their content
Required when Transaction Type Code (BIG07) = VJ.
Invoice Shipment Summary
To specify summary details of total items shipped in terms of quantity, weight, and volume
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Total number of Cartons Shipped.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CT
- Carton
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used CTT02 is the hash total of the quantities invoiced (IT102) for each IT1 segment.
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
18E2 Fifth occurrence of value being hashed.
1873 Hash Total
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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