X12 894 Delivery/Return Base Record
This Draft Standard for Trial Use contains the format and establishes the data contents of the Delivery/Return Base Record Transaction Set (894) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to enable a Direct Store Delivery (DSD) vendor to communicate the details of a DSD delivery and is to be used during the check-in procedure.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- DX
- Direct Exchange Delivery and Return Information (894, 895)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 894
- Delivery/Return Base Record
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Delivery/Return Base Record Identifier
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Code indicating whether amount is a credit or debit
- When G8201 equals "D" (debit), information in this segment is for a delivery.
When G8201 equals "C" (credit), information in this segment is for a return.
Identifying number assigned by the supplier to the transaction
Invoice Number
Identifying number assigned by Dun & Bradstreet (Data Universal Numbering System)
- G8203 is the receiver's DUNS number.
Number assigned by the customer that when combined with receiver Duns number uniquely identifies the receiving location
HEB Store Number
Identifying number assigned by Dun & Bradstreet (Data Universal Numbering System)
- G8205 is the supplier's DUNS number.
Number assigned by supplier that provides uniqueness when combined with sender Duns number
Vendor Number
Actual or intended date of physical delivery or return expressed in format CCYYMMDD
Date which is meaningful for both supplier and distributor for various mutually defined purposes (i.e., date of product ownership transfer) expressed in format CCYYMMDD
Identifying number for Purchase Order assigned by the orderer/purchaser
For WINS, if the purchase order number is provided, it should be returned on the confirmation.
Date assigned by the purchaser to Purchase Order expressed in format CCYYMMDD
Code identifying payment terms for transportation charges
For all air shipments, use code in IATA Rule 650.
For Warehouse Transaction Set usage only.
Code indicating method of payment acceptable for C.O.D. charge collection
Detail
The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE
Line Item Detail/Direct Store Delivery
To specify the basic, and most frequently used line item data for the delivery record transaction
Direct Store Delivery sequential number of the line item detail or a new line item detail
Please do not send leading zeros.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- G8303 qualifies G8302.
- CA
- Case
- EA
- Each
Code (Universal Product Code - U.P.C.) identifying the retail shelf unit; consists of 2 high order digits identifying the system (U.S. Grocery = 00, 06 or 07, U.S. Drug = 03); the next ten digits are manufacturer ID: 5, Item ID: 5
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- European Article Number (EAN) (2-5-5-1)
- UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
Identifying number for a product or service
HEB recognizes the G83_06 as GTIN only.
Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5)
Gross unit cost within the appropriate price bracket for a line item
The number of inner containers, or number of eaches if there are no inner containers, per outer container
The cash register description of an item
Allowance or Charge
To specify allowances, charges, or services
Code identifying the type of allowance or charge
Code indicating method of handling for an allowance or charge
The number assigned by a vendor referencing an allowance, promotion, deal or charge
A unique number identifying an exception or modification to an offered or existing promotion
Allowance or Charge Rate per Unit
Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
The unit or basis for measurement code is used to qualify the contents of various data elements. It will vary depending on the data element it qualifies and the convention within industry groups.
Total dollar amount for the allowance or charge
Percent expressed as a percent
- G7209 is the allowance or charge percent.
Dollar basis to be used in the percent calculation of the allowance, charge or tax
A unique number identifying available promotion or allowance options when more than one is offered
Loop Trailer
To indicate that the loop immediately preceding this segment is complete
The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE
Summary
Allowance or Charge
To specify allowances, charges, or services
Code identifying the type of allowance or charge
Code indicating method of handling for an allowance or charge
The number assigned by a vendor referencing an allowance, promotion, deal or charge
A unique number identifying an exception or modification to an offered or existing promotion
Allowance or Charge Rate per Unit
Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
The unit or basis for measurement code is used to qualify the contents of various data elements. It will vary depending on the data element it qualifies and the convention within industry groups.
Total dollar amount for the allowance or charge
Percent expressed as a percent
- G7209 is the allowance or charge percent.
Dollar basis to be used in the percent calculation of the allowance, charge or tax
A unique number identifying available promotion or allowance options when more than one is offered
Terms of Sale
To specify the terms of sale
Code identifying type of payment terms
- If G2301 equals "04" (deferred or installment) then either G2313 or G2314 is required and the data in the segment pertains only to the portion of the invoice described in G2313 or G2314. If G2301 equals "11" (elective) then G2304 is required. If G2301 is not equal to "05"' (discount not applicable) then (G2305 or G2310) and (G2306 or G2307) is required. If G2301 equals "ZZ" (other) then G2315 is required. Multiple use of this segment when G2301 equals "04" (deferred or installment) always implies an "AND" relationship. When G2301 equals "06" (mixed) or "11" (elective) an "OR" relationship is always implied.
Code identifying the beginning of the terms period
Date from which payment terms are calculated expressed in format CCYYMMDD
Code identifying the method to be used for payment in conjunction with due date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned expressed in format CCYYMMDD
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD
Number of days until total invoice amount is due (discount not applicable)
Total amount of terms discount
- G2310 is a memo figure requiring specific payment performance and therefore should not be negative.
Amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount)
Amount upon which the terms discount amount is calculated
Deferred or installment portion of the total invoice (including charges, less allowances) before terms discount (if discount is applicable)
Amount of invoice payable expressed in percent
Free-form text
This data element should only be used when information cannot be expressed in machine readable/processable form and is important in the processing of a transaction.
The installment group indicator is a 2-digit serial number beginning with 01 (i.e., 01, 02, 03 or 04); it is used to group "elective" terms types in an installment payment situation; the same indicator must be used for all segments in the same installment
- When elective terms are offered in a deferred or installment situation, G2316 (Installment Group Indicator - DE 713) must be used to properly group the terms within each installment.
Delivery/Return Record of Totals
To specify summary details of total items in terms of quantity or amount
Amount of invoice (including charges, less allowances) before terms discount (if discount is applicable)
Sum of deposit amounts separately identified
Electronic identity. Calculation algorithm obtained from the Uniform Code Council
When used in Direct Store Delivery applications, this is the Sender's Electronic Identity.
Record Integrity Check
To provide a secure method of identifying authenticity of record content
Data element providing secure method for identifying authenticity of content.
Value calculated by using CRC 16 algorithm
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
GS*DX*SENDERGS*RECEIVERGS*20231120*140435*000000001*X*004010~
ST*894*0001~
G82*D*61085526*007924756*492*123456789*0*20190220~
LS*0100~
G83*1*3.00*EA*DDDDDDDDDDDD****1.15*1*1.5z Chili Pod, Anch~
G83*2*3.00*EA*DDDDDDDDDDDD****1.15*1*1.5z Chili Pod, New~
G83*3*3.00*EA*DDDDDDDDDDDD****1.15*1*1 oz Chili Pod, Arbo~
G83*4*3.00*EA*DDDDDDDDDDDD****1.03*1*1 oz Oregano~
G83*5*6.00*EA*DDDDDDDDDDDD****0.91*1*2oz Chili Pepper, Ne~
G83*6*1.00*EA*DDDDDDDDDDDD****0.75*1*.25z Cinnamon
Sticks~
G83*7*1.00*EA*DDDDDDDDDDDD****1.85*1*1oz Cinnamon Sticks~
G83*8*1.00*EA*DDDDDDDDDDDD****0.62*1*.75z Pepper, Red Cay~
G83*9*1.00*EA*DDDDDDDDDDDD****0.44*1*.75z Anise, Whole~
LE*0100~
G84*159.00*22764~
G86*DDDD~
G85*DDDD~
SE*17*0001~
GE*1*000000001~
IEA*1*000000001~
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