X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00403
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004030
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIG01 is the invoice issue date.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIG03 is the date assigned by the purchaser to purchase order.
Retailer's original purchase order date.
Identifying number for Purchase Order assigned by the orderer/purchaser
Retailer's original purchase order number.
Account Number
To specify identifying information
Code qualifying the Reference Identification
- 11
- Account Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
The Reference identification (REF02) will contain the vendor's account number and associated order number that corresponds to the retailer's purchase order.
Vendor Order Number
To specify identifying information
Code qualifying the Reference Identification
- VN
- Vendor Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
The Reference identification (REF02) will contain the vendor's account number and associated order number that corresponds to the retailer's purchase order.
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AR
- Accounts Receivable Department
Free-form name
This is the name of the retailer contact for the purchase order.
Code identifying the type of communication number
- WP
- Work Phone Number
Complete communications number including country or area code when applicable
This is the office telephone number for the retailer contact.
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
This is the Email address for the retailer contact
Name
To identify a party by type of organization, name, and code
There will be at least one occurrence of the N1 segment to specify the Remit To party in N101. It is assumed that, for a particular Purchase Order, the retailer has the Ship To and Bill To information in their system, therefore, it need not be sent unless the Bill To or Ship To is overridden from the original Purchase Order.
Code identifying an organizational entity, a physical location, property or an individual
- BS
- Bill and Ship To
- BT
- Bill-to-Party
- RI
- Remit To
- ST
- Ship To
Free-form name
The name (N102) is required when the entity identifier code (N101) is "RI" or when the identifier code (N101) is "ST" and the ship to location is for a shipment directly to a Helzberg customer.
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
(Dun & Bradstreet)
- 14
- UCC/EAN Location Code Prefix
Duns Plus Suffix
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This is the location code as defined by N103. When the Entity Identifier Code (N101) is "BS" (i.e., the Bill To and Ship To location is Helzberg's Corporate Office), the Identification Code Qualifier (N103) is "92", and the Identification Code (N104) is "0010". When the Entity Identifier Code (N101) is "BT", the Identification Code Qualifier (N103) is "92", and the Identification Code (N104) is "0010". In both cases, the Name (N102), Address Information (N3 Segment), and Geographic Location (N4 Segment) are not required.
When the Entity Identifier Code (N101) is "ST", if the item(s) was shipped to a Helzberg store, the Identification Code Qualifier (N103) is "92", and the Identification Code (N104) is the Helzberg assigned location number from the original PO. If the order was a direct to customer shipment this is
the Helzberg customer number from the original PO. The Name (N102), Address Information (N3 Segment), and Geographic Location (N4 Segment) are required when shipping direct to a customer. These segments are not required when shipping directly to a Helzberg store.
When the Entity Identifier Code (N104) is "RI", this is the corresponding Duns or Duns Plus Suffix for the "Remit To" party. The Name (N102), Address Information (N3 Segment), and Geographic Location (N4 Segment) are required.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
If text data is needed to be sent for terms, ITD12 will contain the free-form text. If additional text is needed, additional ITD segments will be used.
Helzberg uses received date for the terms basis date. If a terms basis date is specified prior to Helzberg systems receipt date the invoice will be accepted noting a correction to the terms basis date in the corresponding 824 transaction.
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 08
- Basic Discount Offered
- 14
- Previously agreed upon
Code identifying the beginning of the terms period
The date is specified in the DTM segment in the header area using code 007 in DTM01.
- 1
- Ship Date
- 2
- Delivery Date
- 3
- Invoice Date
- 7
- Effective Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
The percent is sent with a decimal point only when needed, e.g., 10.5% is sent as "10.5", and 2% is sent as "2".
Date payment is due if discount is to be earned expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
Number of days in the terms discount period by which payment is due if terms discount is earned
The end of the term period is derived by adding this value to the beginning of the term period, as qualified by ITD02.
Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
Number of days until total invoice amount is due (discount not applicable)
The end of the term period is derived by adding this value to the beginning of the term period, as qualified by ITD02.
A free-form description to clarify the related data elements and their content
Code specifying type of date or time, or both date and time
The date/time qualifier (DTM01) is "007" when the terms basis date code (ITD02) is "7".
- 007
- Effective
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
The associated QTY, PID and CAD segments must be completed for each IT1 instance.
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the line item identification.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
- PR
- Pair
- ST
- Set
Price per unit of product, service, commodity, etc.
The price is sent with a decimal point only when needed, e.g., $15.95 would be sent as "15.95", and $29.00 would be sent as "29".
To indicate a no charge item or free goods, IT104 will contain a single zero (0) and IT105 will contain code NC.
Code identifying the type of unit price for an item
The data element is used to clarify or alter the basis of unit price. The unit price expressed in IT104 is always in the same terms as the unit of measure in IT103, unless otherwise specified in IT105.
- NC
- No Charge
This code is used only when the unit price in IT104 is zero.
- WH
- Wholesale
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
Identifying number for a product or service
This is the Retailer's identification number for the item.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
This is the Manufacturing Style Number for the item.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- CM
- National Retail Federation Color Code
National Retail Merchants Association Color Code
- VE
- Vendor Color
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SM
- National Retail Federation Size Code
National Retail Merchants Association Size Code
- SZ
- Vendor Alphanumeric Size Code
Identifying number for a product or service
Quantity
To specify quantity information
- The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.
Original quantity is the purchase order quantity that was confirmed on the original purchase order. Shipped Quantity is the quantity shipped in relationship to this invoice. Backorder Quantity is the outstanding balance remaining against the original purchase order.
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
The description will be found in PID05.
A free-form description to clarify the related data elements and their content
Carrier Detail
To specify transportation details for the transaction
Standard Carrier Alpha Code
To obtain the SCAC code list for all carriers, contact:
National Motor Freight Trucking Association
2200 Mill Road
Alexandria, VA 22314
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
This is the carrier name from SCAC.
Code qualifying the Reference Identification
- CN
- Carrier's Reference Number (PRO/Invoice)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
The reference identification (CAD08) will contain the carrier's reference number when the reference identification qualifier (CAD07) is "CN".
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
There is one segment for each Allowance, Charge, Service, or Promotion being specified. If this segment appears in the summary area of the transaction set, the data applies to the entire transaction set. If this segment appears in the detail area of the transaction set, the data applies only to that line item. The data specified in the summary area is exclusive of the data specified in the detail area; it is not the sum of the data in the detail area, i.e., allowances or charges.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- B950
- Damaged Merchandise
- C310
- Discount
- C530
- Duty Charge
- C670
- Engraving
- E680
- Mounting
- F050
- Other (See related description)
- ZZZZ
- Mutually Defined
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
A free-form description to clarify the related data elements and their content
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Monetary amount
- TDS02 indicates the amount upon which the terms discount amount is calculated.
- TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
Monetary amount
- TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).
Monetary amount
- TDS04 indicates the total amount of terms discount.
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
There is one segment for each Allowance, Charge, Service, or Promotion being specified. If this segment appears in the summary area of the transaction set, the data applies to the entire transaction set. If this segment appears in the detail area of the transaction set, the data applies only to that line item. The data specified in the summary area is exclusive of the data specified in the detail area; it is not the sum of the data in the detail area, i.e., allowances or charges.
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- B950
- Damaged Merchandise
- C310
- Discount
- C530
- Duty Charge
- D980
- Insurance
- G821
- Shipping
- H630
- Tax - City Sales Tax (Only)
- H660
- Tax - Federal Excise Tax, FET
- H700
- Tax - Local Tax
- H770
- Tax - State Tax
- H850
- Tax
- ZZZZ
- Mutually Defined
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
A free-form description to clarify the related data elements and their content
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used CTT02 is the hash total of the quantities invoiced (IT102) for each IT1 segment.
Total number of line items in the transaction set
The number of IT1 segments present in the transaction set.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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