810 Invoice

Functional Group IN

X12F Finance Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

What is an EDI 810?

An EDI 810 Invoice communicates invoice details sent in response to EDI 850 Purchase Order, from a supplier to a buyer. It contains information about the purchase order / invoice number (BIG Segment), items invoiced (IT1 Segment) and payment terms (TDS Segment).

How is an EDI 810 used?

For example, after Vendor B ships an order, they will send Retailer A a corresponding EDI 810 Invoice. This EDI 810 Invoice will “close the loop” on an order that has been initiated with the original EDI 850 Purchase Order.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  5. To specify identifying information

  6. To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

  7. To identify a person or office to whom administrative communications should be directed

  8. N1 Loop Optional
    Repeat 200
    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying information

    6. To identify a person or office to whom administrative communications should be directed

    7. To supply demographic information

  9. To specify terms of sale

  10. To specify pertinent dates and times

  11. To specify transportation instructions relating to shipment

  12. To describe a product or process in coded or free-form format

  13. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

  14. To identify the type or transmission or both of paperwork or supporting information

  15. To describe marking, packaging, loading, and unloading requirements

  16. To reference details of the tariff used to arrive at applicable rates or charge

  17. To identify the specific monetary balances associated with a particular account

  18. To specify installment billing arrangement

  19. To indicate a quantity, and/or amount for an identified period

  20. To supply information on conditions

  21. LM Loop Optional
    Repeat 10
    1. To transmit standard code list identification information

    2. Code to transmit standard industry codes

  22. N9 Loop Optional
    Repeat 1
    1. To transmit identifying information as specified by the Reference Identification Qualifier

    2. To provide a free-form format that allows the transmission of text information

  23. V1 Loop Optional
    Repeat >1
    1. To provide vessel details and voyage number

    2. Contractual or operational port or point relevant to the movement of the cargo

    3. To specify pertinent dates and times

  24. FA1 Loop Optional
    Repeat >1
    1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

    2. To specify the detailed accounting data

Detail

Position
Segment
Name
Max use
  1. IT1 Loop Optional
    Repeat 200000
    1. To specify the basic and most frequently used line item data for the invoice and related transactions

    2. To supply information on conditions

    3. To specify quantity information

      The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.
    4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    5. To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities

    6. To specify tax information

    7. To specify pricing information

    8. To indicate a quantity, and/or amount for an identified period

    9. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    10. PID Loop Optional
      Repeat 1000
      1. To describe a product or process in coded or free-form format

      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    11. To identify the type or transmission or both of paperwork or supporting information

    12. To describe marking, packaging, loading, and unloading requirements

    13. To specify the physical qualities, packaging, weights, and dimensions relating to the item

    14. To specify terms of sale

    15. To specify identifying information

    16. To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition

    17. To identify a person or office to whom administrative communications should be directed

    18. To specify destination and quantity detail

    19. To specify pertinent dates and times

    20. To specify transportation details for the transaction

    21. To reference details of the tariff used to arrive at applicable rates or charge

    22. To identify requested service schedules

    23. SAC Loop Optional
      Repeat >1
      1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

      2. TXI Loop Optional
        Repeat >1
        1. To specify tax information

        2. To specify pertinent dates and times

    24. SLN Loop Optional
      Repeat 1000
      1. To specify product subline detail item data

      2. To specify pertinent dates and times

      3. To specify identifying information

      4. To describe a product or process in coded or free-form format

      5. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

      6. To identify a commodity or a group of commodities or a tariff page commodity

      7. To specify tax information

    25. N1 Loop Optional
      Repeat 200
      1. To identify a party by type of organization, name, and code

      2. To specify additional names

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying information

      6. To identify a person or office to whom administrative communications should be directed

      7. To supply demographic information

    26. LM Loop Optional
      Repeat 10
      1. To transmit standard code list identification information

      2. Code to transmit standard industry codes

    27. V1 Loop Optional
      Repeat >1
      1. To provide vessel details and voyage number

      2. Contractual or operational port or point relevant to the movement of the cargo

      3. To specify pertinent dates and times

    28. FA1 Loop Optional
      Repeat >1
      1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

      2. To specify the detailed accounting data

Summary

Position
Segment
Name
Max use
  1. To specify the total invoice discounts and amounts

  2. To specify tax information

  3. To specify transportation details for the transaction

  4. To indicate the total monetary amount

  5. SAC Loop Optional
    Repeat >1
    1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    2. To specify pertinent dates and times

    3. TXI Loop Optional
      Repeat >1
      1. To specify tax information

      2. To specify pertinent dates and times

  6. ISS Loop Optional
    Repeat >1
    1. To specify summary details of total items shipped in terms of quantity, weight, and volume

    2. To describe a product or process in coded or free-form format

  7. To transmit a hash total for a specific element in the transaction set

    Number of line items (CTT01) is the accumulation of the number of IT1 segments. If used CTT02 is the hash total of the quantities invoiced (IT102) for each IT1 segment.
  8. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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