X12 820 Payment Order/Remittance Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.
This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.
- Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RA
- Payment Order/Remittance Advice (820)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 820
- Payment Order/Remittance Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Payment Order/Remittance Advice
To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur
Information sent in this segment pertains to the payment information such as John Deere's financial institution as well as the supplier's financial institution. The ABA routing number and supplier's deposit account number are included in this segment. The effective date of the funds transfer will also be included in the date field of the BPR segment.
Code designating the action to be taken by all parties
- C
- Payment Accompanies Remittance Advice
- I
- Remittance Information Only
Monetary amount
- BPR02 specifies the payment amount.
Code indicating whether amount is a credit or debit
- C
- Credit
Code identifying the method for the movement of payment instructions
The following code values are valid only for the John Deere Welland EFT process (CHK, X12, ZZZ)
- CHK
- Check
- DXC
- ACH Demand Corporate Trade Exchange (CTX) Credit
- DZC
- ACH Demand Cash Concentration/Disbursement Plus (CCD+) Credit
- FWT
- Federal Reserve Funds/Wire Transfer - Nonrepetitive
- SWT
- Society for Worldwide Interbank Financial Telecommunications (S.W.I.F.T.)
- SXC
- ACH Savings Corporate Trade Exchange (CTX) Credit
- SZC
- ACH Savings Cash Concentration/Disbursement Plus (CCD+) Credit
- X12
- X12
- ZZZ
- Mutually Defined
Code identifying the type of identification number of Depository Financial Institution (DFI)
- When using this transaction set to initiate a payment, all or some of BPR06 through BPR16 may be required, depending on the conventions of the specific financial channel being used.
- BPR06 and BPR07 relate to the originating depository financial institution (ODFI).
- 01
- ABA Transit Routing Number Including Check Digits (9 digits)
- 02
- Swift Identification (8 or 11 characters)
Depository Financial Institution (DFI) identification number
Code indicating the type of account
- BPR08 is a code identifying the type of bank account or other financial asset.
- DA
- Demand Deposit
Account number assigned
- BPR09 is the account of the company originating the payment. This account may be debited or credited depending on the type of payment order.
A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9
Code identifying the type of identification number of Depository Financial Institution (DFI)
- BPR12 and BPR13 relate to the receiving depository financial institution (RDFI).
- 01
- ABA Transit Routing Number Including Check Digits (9 digits)
- 02
- Swift Identification (8 or 11 characters)
Depository Financial Institution (DFI) identification number
Code indicating the type of account
- BPR14 is a code identifying the type of bank account or other financial asset.
- DA
- Demand Deposit
- SG
- Savings
Account number assigned
- BPR15 is the account number of the receiving company to be debited or credited with the payment order.
Date expressed as CCYYMMDD
- BPR16 is the date the originating company intends for the transaction to be settled (i.e., Payment Effective Date).
Code identifying the business reason for this payment
- BPR17 is a code identifying the business reason for this payment.
- VEN
- Vendor Payment
Trace
To uniquely identify a transaction to an application
- The TRN segment is used to uniquely identify a payment order/remittance advice.
Unique Trace number sent in this segment.
Code identifying which transaction is being referenced
- 1
- Current Transaction Trace Numbers
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- TRN02 provides unique identification for the transaction.
A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9
- TRN03 identifies an organization.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
- The CUR segment does not initiate a foreign exchange transaction.
Currency is not required for US paid suppliers.
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
Code (Standard ISO) for country in whose currency the charges are specified
Example: USD=U.S. Dollars, CAD=Canadian Dollars, MXP=Mexican Pesos
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- IT
- Internal Customer Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time Reference
To specify pertinent dates and times
This will be the date the transaction was created, and does not reflect the deposit date.
Code specifying type of date or time, or both date and time
- 097
- Transaction Creation
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
At least two N1 segments will contain the indicators "PE" for the payee and "PR" for the payer, with an associated DUNS number
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Code identifying an organizational entity, a physical location, property or an individual
- PE
- Payee
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Geographic Location
To specify the geographic place of the named party
This segment is used only for Canadian funds and foreign wire transfers.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
John Deere only uses with foreign wire transfers.
- BS
- Place of Business
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
PER segment is only used in the John Deere Welland EFT process.
Code identifying the major duty or responsibility of the person or group named
- AR
- Accounts Receivable Department
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- ED
- Electronic Data Interchange Access Number
- EM
- Electronic Mail
- FX
- Facsimile
Complete communications number including country or area code when applicable
At least two N1 segments will contain the indicators "PE" for the payee and "PR" for the payer, with an associated DUNS number
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Code identifying an organizational entity, a physical location, property or an individual
- PR
- Payer
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Geographic Location
To specify the geographic place of the named party
This segment is used only for Canadian funds and foreign wire transfers.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
John Deere only uses with foreign wire transfers.
- BS
- Place of Business
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
PER segment is only used in the John Deere Welland EFT process.
Code identifying the major duty or responsibility of the person or group named
- AR
- Accounts Receivable Department
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- ED
- Electronic Data Interchange Access Number
- EM
- Electronic Mail
- FX
- Facsimile
Complete communications number including country or area code when applicable
At least two N1 segments will contain the indicators "PE" for the payee and "PR" for the payer, with an associated DUNS number
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Code identifying an organizational entity, a physical location, property or an individual
- RB
- Receiving Bank
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Geographic Location
To specify the geographic place of the named party
This segment is used only for Canadian funds and foreign wire transfers.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
John Deere only uses with foreign wire transfers.
- BS
- Place of Business
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
PER segment is only used in the John Deere Welland EFT process.
Code identifying the major duty or responsibility of the person or group named
- AR
- Accounts Receivable Department
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- ED
- Electronic Data Interchange Access Number
- EM
- Electronic Mail
- FX
- Facsimile
Complete communications number including country or area code when applicable
Detail
Entity
To designate the entities which are parties to a transaction and specify a reference meaningful to those entities
- The ENT loop is for vendor or consumer third party consolidated payments.
- ENT09 may contain the payee's accounts receivable customer number.
Number assigned for differentiation within a transaction set
4 - 4 ENT sequence number
Remittance Advice Accounts Receivable Open Item Reference
To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail
- Loop RMR is for open items being referenced or for payment on account.
Segment will pass the supplier's invoice number or packing list number for ERS.
When invoice number is used, we use the rightmost twelve positions if the invoice number is greater than twelve positions. The supplier’s invoice number or packing list number is included in this payment, along with the gross amount, net amount, and discount amount
Code qualifying the Reference Identification
- Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication.
- IV
- Seller's Invoice Number
- PK
- Packing List Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Monetary amount
- RMR04 is the amount paid.
Monetary amount
- RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items.
- RMR05 may be needed by some payees to distinguish between duplicate reference numbers.
Monetary amount
- RMR06 is the amount of discount taken.
Purchase Order Number
To specify identifying information
REF segment is only used for the John Deere Welland EFT process
Code qualifying the Reference Identification
- PO
- Purchase Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Seller's Invoice Number
To specify identifying information
REF segment is only used for the John Deere Welland EFT process
Code qualifying the Reference Identification
- IV
- Seller's Invoice Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
Date passed in this segment is the date of the supplier's invoice or shipment
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
- Loop IT1 within the RMR loop is the remittance line item detail loop.
Deere uses this segment for ERS payments only. The IT1 segment passes additional detail information about the invoice such as quantity, price, part number, and purchase order number. John Deere only sends this segment to suppliers that send Advance Ship Notices and are being paid using ERS.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
- PL
- Purchaser's Order Line Number
- RC
- Returnable Container Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO
- Purchase Order Number
Identifying number for a product or service
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample from Deere
GS*RA*SENDERGS*RECEIVERGS*20231106*125612*000000001*X*004010
ST*820*0012
BPR*C*144186*C*DXC**01*021309397*DA*0601228307*3069621423**01*071105905*DA*463922*20001203*VEN
TRN*1*00000907*3069621423
CUR*BY*USD
REF*IT*00000907
DTM*097*20001130*1615
N1*PR*JOHN DEERE FACTORY*1*005289806
N4*MOLINE*IL*62165*US
N1*PE*AJAX MFG.*1*012786540
N4*MOLINE*IL*62165*US
ENT*1
RMR*IV*006203493**486.51*496.44*9.93
DTM*003*20001103
IT1**1000*EA*49.64*TC*BP*AH137778*PO*342440
RMR*IV*006204183**720.3*735*14.7
DTM*003*20001110
IT1**10*EA*73.50*TE*BP*RE67893*PO*342440
RMR*IV*006205484**138.91*141.75*2.84
DTM*003*20001114
IT1**1000*EA*14.17*TC*BP*AM010622*PO*342445
RMR*IV*006205507**96.14*98.10*1.96
DTM*003*20001117
IT1**10*EA*9.81*TE*BP*AH166778*PO*342446
SE*24*0012
GE*1*000000001
IEA*1*000000001
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