X12 210 Motor Carrier Freight Details and Invoice
This X12 Transaction Set contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IM
- Motor Carrier Freight Details and Invoice (210, 980)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 210
- Motor Carrier Freight Details and Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Carrier's Invoice
To transmit basic data relating to the carrier's invoice
Identifying number assigned by issuer
Carrier invoice Number
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Load ID received EDI 204
Code identifying payment terms for transportation charges
PP' for Prepaid
'CC' for Collect Shipment
- CC
- Collect
- PP
- Prepaid (by Seller)
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- B306 is the billing date.
Carrier Invoice Date
Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified
Actual Carrier Invoiced Freight Amount(from Carrier)
Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD where CC represents the first two digits of the calendar year
- On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery.
DELIVERY DATE
Code specifying type of date or time, or both date and time
- 011
- Shipped
Standard Carrier Alpha Code
Carrier SCAC Code
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Account Number (optional) associated with this billing
Code qualifying the Reference Identification
- 11
- Account Number
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Discount Rate applied. Expressed as decimal value. If discount percentage is 30%, following field should be 0.30 (30%).
Required for LTL shipments.
Code qualifying the Reference Identification
- 22
- Special Charge or Allowance Code
A free-form description to clarify the related data elements and their content
Result of CZAR/YSF500 value (following amount * discount rate is LTL's
base rate)
Required for LTL shipments.
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Payment Indicator
'FP' for Fully Paid
'AC' for Additional Charges
When invoice is sent for the first time for a load, this indicator value should be sent
as 'FP' invoice
Any consequent invoices to the same load i.e. adjustments to the invoice should be
sent as 'AC' invoice
NOTE: Any invoice sent as 'FP' for the second time would be rejected in the system
Code qualifying the Reference Identification
- 9V
- Payment Category
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Master Bill of Lading Number
Code qualifying the Reference Identification
- MB
- Master Bill of Lading
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
In case of regular(TL/LTL) carrier, Service type performed by carrier like
ground, air, rail , or specific service type like white glove etc
In case of decicated carrier, SEMI-TRUCK or STRAIGHT
Code qualifying the Reference Identification
- QY
- Service Performed Code
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
In case of regular carriers, Transport Pro Number.
For dedicated Carriers, Value in this format 'Weekending MM.DD.YY'
where MM.DD.YY is the last day of the Week (every Saturday) when the load was
Picked UP.
i.e. All loads picked up in a week will have same value, so they are grouped and
invoiced on a weekly basis.
Code qualifying the Reference Identification
- TN
- Transaction Reference Number
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
This is required for both LTL and TL carrier. Set this value to 'V2' if Invoice is
split into two EDI 210s:
EDI 210(1) with Invoice type (L11 with qualifier 9V) as 'FP'. Includes only Base charge,
Fuel and Stop-off Acc. charges.
EDI 210(2) with Invoice type (L11 with qualifier 9V) as 'AC'. Includes all Acc. charges
exceluded in EDI 210(1). This does not include Fuel and Stop Off charges. set base
charge to 0.
Code qualifying the Reference Identification
- V0
- Version
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
SCAC Code
Code qualifying the Reference Identification
- VE
- Vendor Abbreviation Code
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Ship Date or Pick up date from DC
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Ship Time or Pick up time from DC
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- ES
- Eastern Standard Time
Detail
To specify stop-off detail reference numbers and stop reason
Stop-off Details
To specify stop-off detail reference numbers and stop reason
- Loops 0300, 0305, 0310 and 0320 shall only be used to identify locations and associated data for loading and unloading of freight.
Identifying number for the specific stop and the sequence in which the stop is to be performed
Number of stops (Starts from 2)
stops sequence indicator for multi-stop loads
Numeric value of weight
Weight of Total Quantity of Items on BOL. This is mandatory and should be the actual billed weight
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Load Reference
In case of combined loads, carrier should provide the Load reference number per each stop
Code qualifying the Reference Identification
- LO
- Load Planning Number
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- ZZ
- Mutually Defined
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Customer Bill To Code
Code qualifying the Reference Identification
- B1
- Lessee Bill Code Number
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Bill Of Lading Number. This is mandatory to process the invoice.
Code qualifying the Reference Identification
- BL
- Government Bill of Lading
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
LG transaction type
Sample:'INVO' for Invoice ,' OTWT' for WareHouse Transfers, 'RTRN' for Return Cases
Code qualifying the Reference Identification
- TDT
- Technical Documentation Type
To reference a line number in a transaction set
Transaction Set Line Number
To reference a line number in a transaction set
Number assigned for differentiation within a transaction set
Rate and Charges
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
Sequential line number for a lading item
Rate that applies to the specific commodity
Rate per Mile express with a maximum of 2 digits after decimal point.
Rate per Mile, Distance details are required for Truck Loads, not required for LTLs.
Code qualifying how to extend charges or interpret value
- PM
- Per Mile
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
Line Haul charge(RPM * Distance)
Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81
Distance in Miles.
Rate per Mile, Distance details are required for Truck Loads, not required for LTLs.
Code identifying the type of quantity or value on which the rate or item pricing is based
Distance in Miles
- DM
- Miles
Tariff Reference
To reference details of the tariff used to arrive at applicable rates or charge
Code indicating generalized classification that applies to one or more items in the shipment, i.e., class 70, 77.5, etc.
Required only for LTL loads,Freight class used. Default freight class is 85.
Remarks
To transmit information in a free-form format for comment or special instruction
To identify a party by type of organization, name, and code
Party Identification
To identify a party by type of organization, name, and code
- Loops 0460 and 0463 shall be used to identify all small package carrier details related to the consignee (delivery location) and the related shipment. The shipper shall be identified in loop 0100.
- This segment, used alone, provides the most efficient method of providing organizational identification. To
obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction
processing party. - N105 and N106 further define the type of entity in N101.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Ship From/To City
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Ship From/To State
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Ship From/To Zip
Code identifying the country
Ship From/To Country
To transmit identifying codes, weights, and other related information related to an individual carton
(package)
Carton (Package) Detail
To transmit identifying codes, weights, and other related information related to an individual carton (package)
Charge Detail
To specify special charge code and the associated monetary amount
Code identifying type of special charge or allowance
Tax Codes GST, TAX(HST), QST(TTM) are applied only for CI,Canada
Carriers
11/7/2008 Motor Carrier Freight Details and Invoice - 210
210_5010.ecs 31 For internal use only
G.S.T : 5% - Shipment from Ontario,
TAX(H.S.T) : 13% - To Some Area of Eastern Canada
TTM(Q.S.T) : 7.5% - From QB to LG (for Return)
SUR: California Fuel Surcharge
260: Call Before Delivery Charge
- 260
- Delivery Surcharge
- 405
- Fuel Surcharge
- 697
- Special Tooling Charge
- BEY
- Beyond Freight Charges
- DEL
- Delivery Charge
- DTL
- Detention Loading
- DTU
- Detention Unloading
- FAK
- Barge Freight All Kinds Service
- FUE
- Fuel Charge
- GST
- Goods and Services Tax Charge
- IDL
- Inside Delivery
- INS
- Insurance
- LFT
- Lift Gate (Truck) or Forklift Service at Pickup/Delivery
- LHS
- Linehaul Service
- MSG
- Miscellaneous Charge
- OVR
- Over Dimension
- PKS
- Packing Surcharge
- PPN
- Pallet Charge
- PUC
- Pickup Charge
- RCC
- Reconsignment Charge
- RCL
- Redelivery
- RES
- Residential Delivery
- SOC
- Stop-off Charge
- SPD
- Spreader Charge
- SRG
- Storage
- SSS
- Software Support Service
- SUR
- Surcharge
- TAX
- Tax Charge
- TER
- Terminal Charge
- TPS
- Third-Party Service
- TTM
- Tax on Miscellaneous Charges
- WTV
- Weight Verification Charge
Monetary amount
- L902 is the transportation charge for a special service performed, expressed in the standard monetary denomination for the currency specified.
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Base Charge incurred for this load i.e. Line Haul Charge
The total net amount in B307 should be equal to the base change in this element and sum of accessorial charges
Code identifying type of special charge or allowance
- BAS
- Base Charge
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample From LG
GS*IM*SCAC*029049590*20140501*1418*1236*X*005010~
ST*210*012360020~
B3**12345678*123123123*CC*L*20140430*30444**20140429*011*SCAC~
L11*95999999-2.1*MB~
L11*1234567*TN~
L11*SCAC*VE~
L11*FP*9V~
L11*Ground*QY~
L11*30152*11~
L11*V2*V0~
L11*0.23*22*1234~
G62*86*20140424*8*1200*ES~
S5*2*PU*380*L~
L11*INVO*TDT~
L11*95999999-2.1*BL~
L11*707456*LO~
L11*28*ZZ~
LX*1~
L1**100*PM*2800*************100*DM~
L7*******85~
N1*SF*N1A - JAMESBURG NJ~
N4*JAMESBURG*NJ*08831*US~
N1*ST*SHIP TO~
N4*CITY*ST*ZIP##*CT~
CD3*A*380~
L9*FUE*50.44~
L9*SOC*60.00~
L3*****19400***BAS~
SE*28*012360020~
GE*1*1236~
IEA*1*000001236~
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