X12 810 Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00306
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1995
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test or production
- P
- Production Data
- T
- Test Data
This field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 003060
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1995
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- X12.2 Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date (YYMMDD)
- BIG03 is the date assigned by the purchaser to purchase order.
Identifying number for Purchase Order assigned by the orderer/purchaser
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set
User: This element is used by the publisher/manufacturer group.
Code specifying the type of transaction
- BIG07 is used only to further define the type of invoice when needed.
- CI
- Consolidated Invoice
Code identifying purpose of transaction set
- 00
- Original
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Code identifying an organizational entity, a physical location, or an individual
- SE
- Selling Party
Code (Standard ISO) for country in whose currency the charges are specified
User: USD - U.S.Dollar
CAD - Canadian Dollar
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, or an individual
- BT
- Bill-to-Party
- ST
- Ship To
- VN
- Vendor
Code designating the system/method of code structure used for Identification Code (67)
- 15
- Standard Address Number (SAN)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 01
- Basic
- 02
- End of Month (EOM)
- 03
- Fixed Date
- 07
- Extended
- 12
- 10 Days After End of Month (10 EOM)
- 14
- Previously agreed upon
- 18
- Fixed Date, Late Payment Penalty Applies
Sales terms specifying a past due date, and a late payment percentage penalty applies to unpaid balances past this due date
- 22
- Cash Discount Terms Apply
Contract terms specify that a cash discount is applicable
- CO
- Consignment
- NC
- No Charge
Code identifying the beginning of the terms period
- 1
- Ship Date
- 3
- Invoice Date
- 4
- Specified Date
- 8
- Invoice Transmission Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned
Number of days in the terms discount period by which payment is due if terms discount is earned
Number of days until total invoice amount is due (discount not applicable)
Code identifying type of payment procedures
- C
- Pay By Check
- E
- Electronic Payment System
- L
- Letter of Credit
Terms of Sale/Deferred Terms of Sale Discount Not Applicable
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 05
- Discount Not Applicable
Code identifying the beginning of the terms period
- 1
- Ship Date
- 3
- Invoice Date
- 4
- Specified Date
- 8
- Invoice Transmission Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned
Number of days in the terms discount period by which payment is due if terms discount is earned
Number of days until total invoice amount is due (discount not applicable)
Code identifying type of payment procedures
- C
- Pay By Check
- E
- Electronic Payment System
- L
- Letter of Credit
Date/Time Reference
To specify pertinent dates and times
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- UN
- Unit
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
User: Standard Book Industry definitions should be applied to this element.
- PE
- Price per Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No., or SKU.
User: When using both an RP and IB code value, the RP code value must be used first.
- AI
- Alternate ISBN
- EN
- (ISBN-13) – Effectively doubles the number of ISBNs available.
- IB
- International Standard Book Number (ISBN)
- UK
- UCC/EAN-14
Used when a leading digit is added to the ISBN- 13 that specifies the packaging level (such as a carton). When the packaging level is greater than a unit (such as a carton), a new check digit must be calculated.
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
User: When using both an RP and IB code value, the RP code value must be used first.
- AI
- Alternate ISBN
- EN
- (ISBN-13) – Effectively doubles the number of ISBNs available.
- IB
- International Standard Book Number (ISBN)
- UK
- UCC/EAN-14
Used when a leading digit is added to the ISBN- 13 that specifies the packaging level (such as a carton). When the packaging level is greater than a unit (such as a carton), a new check digit must be calculated.
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- AI
- Alternate ISBN
- EN
- (ISBN-13) – Effectively doubles the number of ISBNs available
- IB
- International Standard Book Number (ISBN)
- UK
- UCC/EAN-14
Used when a leading digit is added to the ISBN- 13 that specifies the packaging level (such as a carton). When the packaging level is greater than a unit (such as a carton), a new check digit must be calculated.
Identifying number for a product or service
Pricing Information
To specify pricing information
Code identifying pricing specification
- NET
- Net Item Price
- SLP
- Retail/List/Suggested Selling Price
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code indicating the type of price multiplier
User: The multiplier is used to compute the price after the discount is applied (e.g. A multiplier of '.8' reflects a 20% discount.) DIS Discount Multiplier
- DIS
- Discount Multiplier
Value to be used as a multiplier to obtain a new value
- CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given.
User: This value is a REAL number. The value is represented in decimal form. A discount of 20% would have a value in this element of .8
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
- S
- Structured (From Industry Code List)
Code identifying the general class of a product or process characteristic
- 08
- Product
Code identifying the agency assigning the code values
- Use PID03 to indicate the organization that publishes the code list being referred to.
- BI
- Book Industry Systems Advisory Committee
A code from an industry code list which provides specific data about a product characteristic
- PID04 should be used for industry-specific product description codes.
In the library community the following code values values are used:
A1 Author (1st 80 characters)
A2 Author (81-160 characters)
B1 Volume Set
B3 Edition Set
B4 Binding code (physical features)
B5 Title code
B6 Author code
B7 Publisher code
P1 Publisher (1st 80 characters)
P2 Publisher (81-160 characters)
T1 Title (1st 80 characters)
T2 Title (81-160 characters)
T3 Title (161-240 characters)
A free-form description to clarify the related data elements and their content
User: Code and/or description as agreed upon by the Publisher/Manufacturer Group.
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
- P
- Promotion
Code identifying the service, promotion, allowance, or charge
- A990
- Cataloging Services
- B210
- Co-op Credit
- D200
- Freight Charges to Destination
- D220
- Freight Passthrough
- E170
- Labeling
- F800
- Promotional Allowance
- H850
- Tax
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
For non-book items.
- UN
- Unit
Numeric value of quantity
- SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
- SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
- In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to a "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Monetary amount
- TDS02 indicates the amount upon which the terms discount amount is calculated.
- TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
Monetary amount
- TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).
Code specifying the type of tax
- GS
- Goods and Services Tax
Canadian value-added tax
- LS
- State and Local Sales Tax
- TX
- All Taxes
All Taxes Applicable - To be used for harmonization of provincial and GST in Canada.
Monetary amount
- TXI02 is the monetary amount of the tax.
Percentage expressed as a decimal
- TXI03 is the tax percent expressed as a decimal.
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
- P
- Promotion
Code identifying the service, promotion, allowance, or charge
- A990
- Cataloging Services
- B210
- Co-op Credit
- D200
- Freight Charges to Destination
- D220
- Freight Passthrough
- E170
- Labeling
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- UN
- Unit
Numeric value of quantity
- SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
- SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
- In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to a "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments. If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
Example:
-.0018 First occurrence of value being hashed. .18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrence of value being hashed. ------- 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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