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Ship Notice/Manifest
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X12 856 Ship Notice/Manifest

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment.
The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.

The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI sample
  • Sample
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
HL Loop
HL
0100
Hierarchical Level
Max use 1
Required
TD1
1100
Carrier Details (Quantity and Weight)
Max use 20
Required
TD5
1200
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Required
TD3 Loop
REF
1500
Bill of Lading Number
Max use 1
Required
REF
1500
Carrier's Reference Number (PRO/Invoice)
Max use 1
Optional
DTM
2000
Current Schedule Delivery
Max use 1
Optional
DTM
2000
Shipped
Max use 1
Required
HL Loop
HL
0100
Hierarchical Level
Max use 1
Required
PRF
0500
Purchase Order Reference
Max use 1
Required
TD5
1200
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

Code specifying the version number of the interchange control segments

00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

SH
Ship Notice/Manifest (856)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
856
Ship Notice/Manifest
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BSN
0200
Heading > BSN

Beginning Segment for Ship Notice

RequiredMax use 1

To transmit identifying numbers, dates, and other basic data relating to the transaction set

Usage notes

BSN00123456789200610191957~
BSN00123456789200610191957*0004~

Date formats - All dates within the ASN use the format as specified in the Data Element Table 373 (CCYYMMDD). This format does not permit the use of nonnumeric characters ("/" or "-"). Time formats. The time is based on a 24 hour clock where HH = (00-23) and MM = (00-59)

Example
BSN-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BSN-02
396
Shipment Identification
Required
String (AN)
Min 2Max 30

A unique control number assigned by the original shipper to identify a specific shipment

BSN-03
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

  • BSN03 is the date the shipment transaction set is created.
BSN-04
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

  • BSN04 is the time the shipment transaction set is created.
BSN-05
1005
Hierarchical Structure Code
Optional
Identifier (ID)

Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set

0001
Shipment, Order, Packaging, Item
0002
Shipment, Order, Item, Packaging
0004
Shipment, Order, Item
Heading end

Detail

HL Loop
RequiredMax >1
HL
0100
Detail > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
S
Shipment
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
TD1
1100
Detail > HL Loop > TD1

Carrier Details (Quantity and Weight)

RequiredMax use 20

To specify the transportation details relative to commodity, weight, and quantity

Usage notes

TD1PLT57*G120*LB40CF~
Carrier Details (Quantity and Weight)

The TD1segment is mandatory. All required fields must be present including the TD101 packing code.

The TD108 'Weight' 'Weight Unit of Measure' must have a value of either LB or KG.

The TD110 'Volume' 'Volume Unit of Measure' must have a value of CF

Example
If either Volume (TD1-09) or Unit or Basis for Measurement Code (TD1-10) is present, then the other is required
TD1-01
103
Packaging Code
Required
String (AN)
Min 3Max 5

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

TD1-02
80
Lading Quantity
Required
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

TD1-06
187
Weight Qualifier
Required
Identifier (ID)

Code defining the type of weight

G
Gross Weight
TD1-07
81
Weight
Required
Decimal number (R)
Min 1Max 10

Numeric value of weight

TD1-08
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

KG
Kilogram
LB
Pound
TD1-09
183
Volume
Optional
Decimal number (R)
Min 1Max 8

Value of volumetric measure

TD1-10
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CF
Cubic Feet
TD5
1200
Detail > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12

To specify the carrier and sequence of routing and provide transit time information

Usage notes

TD5*2FDEGMFedex Ground*CC~

Status is required at all three levels, Shipment, Order and Item level TD506 in Shipment level, TD506 in Order level and SN108 in Item level.

Carrier Details -TD5 03 Carriers ID 'SCAC' code is required. Be sure that you are providing the four alpha-characters of the carrier. The customer pick up 'SCAC' code is RTAD.

TD504 'Transportation Method Code' is also a required field. Be sure that you are providing the correct 'Transportation Method Code'.

Example
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
2
Standard Carrier Alpha Code (SCAC)
TD5-03
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

TD5-04
91
Transportation Method/Type Code
Required
Identifier (ID)
Min 1Max 2

Code specifying the method or type of transportation for the shipment

Usage notes

Any valid ANSI code

TD5-05
387
Routing
Optional
String (AN)
Min 1Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

TD5-06
368
Shipment/Order Status Code
Required
Identifier (ID)

Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

CC
Shipment Complete on (Date)
CP
Partial Shipment on (Date), Considered No Backorder
PD
Purchase Order Complete
PR
Partial Shipment
SH
Shipped (Date)
SJ
Shipped or Performed as Indicated

A shipment or performance made according to the terms and conditions of a contract

TD3 Loop
OptionalMax >1
TD3
1300
Detail > HL Loop > TD3 Loop > TD3

Carrier Details (Equipment)

RequiredMax use 1

To specify transportation details relating to the equipment used by the carrier

Usage notes

TD3ACZZ*12345~

Example
TD3-01
40
Equipment Description Code
Required
Identifier (ID)
Min 2Max 2

Code identifying type of equipment used for shipment

TD3-02
206
Equipment Initial
Required
String (AN)
Min 1Max 4

Prefix or alphabetic part of an equipment unit's identifying number

TD3-03
207
Equipment Number
Required
String (AN)
Min 1Max 15

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

TD3 Loop end
REF
1500
Detail > HL Loop > REF

Bill of Lading Number

RequiredMax use 1

To specify identifying information

Usage notes

REFBMX1234567890~

Example
Variants (all may be used)
REFCarrier's Reference Number (PRO/Invoice)
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

BM
Bill of Lading Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
1500
Detail > HL Loop > REF

Carrier's Reference Number (PRO/Invoice)

OptionalMax use 1

To specify identifying information

Usage notes

REFCNY0987654321~

CARRIER’S PRO# (REF*CN)

This value is key in matching the vendor’s ASN data to the carrier’s shipment status data. This value MUST be the carrier’s PRO# as it is sent in the 214 shipment status. If you are currently not capable of providing the PRO #, do not send this segment.

Example
Variants (all may be used)
REFBill of Lading Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

CN
Carrier's Reference Number (PRO/Invoice)
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

DTM
2000
Detail > HL Loop > DTM

Current Schedule Delivery

OptionalMax use 1

To specify pertinent dates and times

Usage notes

DTM06720061020*1530~

Date formats
All dates within the ASN use the format as specified in the Data Element Table 373 (CCYYMMDD). This format does not permit the use of non-numeric characters ("/" or "-").

Time formats
The time is based on a 24 hour clock where HH = (00-23) and MM = (00-59).

Example
Variants (all may be used)
DTMShipped
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

067
Current Schedule Delivery
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

DTM-03
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM
2000
Detail > HL Loop > DTM

Shipped

RequiredMax use 1

To specify pertinent dates and times

Usage notes

DTM01120061020*1530~

SHIP DATE and TIME (DTM*011)

The shipment date and time are both mandatory fields. This information is used as a basis for determining if the ASN was received within 24 hours of the ship date and time.

ASNs are expected and processed 7 days a week.

Date formats
All dates within the ASN use the format as specified in the Data Element Table 373 (CCYYMMDD). This format does not permit the use of non-numeric characters ("/"or "-").

Time formats
The time is based on a 24 hour clock where HH = (00-23) and MM = (00-59).

Example
Variants (all may be used)
DTMCurrent Schedule Delivery
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

011
Shipped
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

Ship Date

DTM-03
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

N1 Ship From
RequiredMax 1
Variants (all may be used)
Ship To
N1
2200
Detail > HL Loop > Ship From > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Usage notes

N1SFVENDOR WAREHOUSE~

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SF
Ship From
N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

Location name of shipment origin

N4
2500
Detail > HL Loop > Ship From > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Usage notes

N4HARRISBURGPA*12345~

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Usage notes

Location city name of shipment origin

N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
Usage notes

Location state name of shipment origin

N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Location zipcode of shipment origin

N1 Ship From end
N1 Ship To
RequiredMax 1
Variants (all may be used)
Ship From
N1
2200
Detail > HL Loop > Ship To > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
N1-02
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

Usage notes

Rite Aid DC Name

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

9
D-U-N-S+4, D-U-N-S Number with Four Character Suffix
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes
N3
2400
Detail > HL Loop > Ship To > N3

Party Location

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

Usage notes

Rite Aid DC Address

N4
2500
Detail > HL Loop > Ship To > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Usage notes

Rite Aid DC City

N4-02
156
State or Province Code
Required
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
Usage notes

Rite Aid DC State

N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

Usage notes

Rite Aid DC Zip Code

N1 Ship To end
HL Loop
RequiredMax >1
HL
0100
Detail > HL Loop > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
O
Order
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
PRF
0500
Detail > HL Loop > HL Loop > PRF

Purchase Order Reference

RequiredMax use 1

To provide reference to a specific purchase order

Usage notes

PRF*1234567~

Example
PRF-01
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

Rite Aid's PO Number

TD5
1200
Detail > HL Loop > HL Loop > TD5

Carrier Details (Routing Sequence/Transit Time)

RequiredMax use 12

To specify the carrier and sequence of routing and provide transit time information

Usage notes

TD5******PD~

Status is required at all three levels, Shipment, Order and Item level TD506 in Shipment level, TD506 in Order level and SN108 in Item level

Example
TD5-06
368
Shipment/Order Status Code
Required
Identifier (ID)

Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

CC
Shipment Complete on (Date)
CP
Partial Shipment on (Date), Considered No Backorder
PD
Purchase Order Complete
PR
Partial Shipment
SH
Shipped (Date)
SJ
Shipped or Performed as Indicated

A shipment or performance made according to the terms and conditions of a contract

HL Loop Item
OptionalMax >1
Variants (all may be used)
HL Loop PackHL Loop Shipping Tare
HL
0100
Detail > HL Loop > HL Loop > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
0200
Detail > HL Loop > HL Loop > HL Loop Item > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Usage notes

LININ*1234567~
LIN
UI12345678901IN1234567~
LIN**UP
123456789012IN1234567~
LINUA123456789012IN*1234567~
LIN
UA123456789012IN1234567UI12345678901UP123456789012~
LIN**UK
12345678901234IN1234567~
LINVN01020304IN1234567UI*12345678901~
LIN
EN1234567890123IN*1234567~

1.LIN02 and LIN03 must not be null.
2.At least 1 of the above qualifier/ID combinations is mandatory.
3.The qualifier/ID combination may appear in any order.
4.RITE AID requires the same item number and qualifier to be returned on the ASN that was sent in the original purchase order.
5.ID length specified corresponds to its preceding qualifier.

RITE AID ITEM NUMBER USAGE
1.Rite Aid’s item number, if available, should be returned.
2.Rite Aid's item number is always sent in the Purchase Order.
3.The "IN" qualifier MUST be used ONLY in conjunction with Rite Aid’s item number.
4.Please follow X12 guidelines for correct qualifier use with UPC codes or vendor item numbers

Example
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
IN
Buyer's Item Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-04
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

EN
EAN/UCC - 13
ND
National Drug Code (NDC)
UA
U.P.C./EAN Case Code (2-5-5)
UI
U.P.C. Consumer Package Code (1-5-5)
UK
GTIN 14-digit Data Structure
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
LIN-05
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

SN1
0300
Detail > HL Loop > HL Loop > HL Loop Item > SN1

Item Detail (Shipment)

RequiredMax use 1

To specify line-item detail relative to shipment

Usage notes

SN113CA1313CAAC~

Status is required at all three levels, Shipment, Order and Item level TD506 in Shipment level, TD506 in Order level and SN108 in Item level.

UNIT OF MEASURE (SN1 03) - The shipping unit of measure (CA or EA) in this element should match the order unit of measure sent in the Rite Aid purchase order.

Example
If either Quantity (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • SN103 defines the unit of measurement for both SN102 and SN104.
CA
Case
EA
Each
SN1-04
646
Quantity Shipped to Date
Optional
Decimal number (R)
Min 1Max 15

Number of units shipped to date

SN1-05
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • SN105 is quantity ordered.
SN1-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
EA
Each
SN1-08
668
Line Item Status Code
Required
Identifier (ID)

Code specifying the action taken by the seller on a line item requested by the buyer

AC
Item Accepted and Shipped

If Item quantity > 0

BP
Item Accepted - Partial Shipment, Balance Backordered

If Item quantity > 0

IB
Item Backordered

If Item quantity = 0

IC
Item Accepted - Changes Made

If Item quantity = 0

ID
Item Deleted

If Item quantity = 0

IE
Item Accepted, Price Pending

If Item quantity = 0

IH
Item on Hold

If Item quantity = 0

IP
Item Accepted - Price Changed

If Item quantity = 0

IQ
Item Accepted - Quantity Changed

If Item quantity = 0

IR
Item Rejected

If Item quantity = 0

IS
Item Accepted - Substitution Made

If Item quantity = 0

IW
Item on Hold-Waiver Required

If Item quantity = 0

R2
Item Rejected, Invalid Item Product Number

If Item quantity = 0

R3
Item Rejected, Invalid Unit of Issue

If Item quantity = 0

PO4
0600
Detail > HL Loop > HL Loop > HL Loop Item > PO4

Item Physical Details

RequiredMax use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Usage notes

PO42412OZ***********6~
PO4
60020PC***********10~

First Example: one case of cola (12 oz cans; 4 6-packs):
Second Example: one case of cigarettes (20 pc packs; 60 cartons of 10 packs):

Example
If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
PO4-01
356
Pack
Required
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-02
357
Size
Optional
Decimal number (R)
Min 1Max 8

Size of supplier units in pack

PO4-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the unit of measure of the "Size" identified in the PO402.
    For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
PO4-14
810
Inner Pack
Optional
Numeric (N0)
Min 1Max 6

The number of eaches per inner container

PID
0700
Detail > HL Loop > HL Loop > HL Loop Item > PID

Product/Item Description

RequiredMax use 200

To describe a product or process in coded or free-form format

Usage notes

PIDF***ITEM DESCRIPTION~

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

REF
1500
Detail > HL Loop > HL Loop > HL Loop Item > REF

Reference Information

OptionalMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

LT
Lot Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

DTM
2000
Detail > HL Loop > HL Loop > HL Loop Item > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

DTM03620061214~

The Expiration Date is mandatory if applicable to product.
Date formats - All dates within the ASN use the format as specified in the Data Element Table 373 (CCYYMMDD). This format does not permit the use of non-numeric characters ("/" or "-").

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

036
Expiration
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

HL Loop Item end
HL Loop Pack
OptionalMax >1
Variants (all may be used)
HL Loop ItemHL Loop Shipping Tare
HL
0100
Detail > HL Loop > HL Loop > HL Loop Pack > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
P
Pack
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MAN
1900
Detail > HL Loop > HL Loop > HL Loop Pack > MAN

Marks and Numbers Information

RequiredMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

MANGM0123456789~

The Man segment is only mandatory if Pack Hierarchical Level HL is present

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
GM
EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
HL Loop
RequiredMax >1
HL
0100
Detail > HL Loop > HL Loop > HL Loop Pack > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
0200
Detail > HL Loop > HL Loop > HL Loop Pack > HL Loop > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Usage notes

LININ*1234567~
LIN
UI12345678901IN1234567~
LIN**UP
123456789012IN1234567~
LINUA123456789012IN*1234567~
LIN
UA123456789012IN1234567UI12345678901UP123456789012~
LIN**UK
12345678901234IN1234567~
LINVN01020304IN1234567UI*12345678901~
LIN
EN1234567890123IN*1234567~

1.LIN02 and LIN03 must not be null.
2.At least 1 of the above qualifier/ID combinations is mandatory.
3.The qualifier/ID combination may appear in any order.
4.RITE AID requires the same item number and qualifier to be returned on the ASN that was sent in the original purchase order.
5.ID length specified corresponds to its preceding qualifier.

RITE AID ITEM NUMBER USAGE
1.Rite Aid’s item number, if available, should be returned.
2.Rite Aid's item number is always sent in the Purchase Order.
3.The "IN" qualifier MUST be used ONLY in conjunction with Rite Aid’s item number.
4.Please follow X12 guidelines for correct qualifier use with UPC codes or vendor item numbers

Example
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
IN
Buyer's Item Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-04
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

EN
EAN/UCC - 13
ND
National Drug Code (NDC)
UA
U.P.C./EAN Case Code (2-5-5)
UI
U.P.C. Consumer Package Code (1-5-5)
UK
GTIN 14-digit Data Structure
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
LIN-05
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

SN1
0300
Detail > HL Loop > HL Loop > HL Loop Pack > HL Loop > SN1

Item Detail (Shipment)

RequiredMax use 1

To specify line-item detail relative to shipment

Usage notes

SN113CA1313CAAC~

Status is required at all three levels, Shipment, Order and Item level TD506 in Shipment level, TD506 in Order level and SN108 in Item level.

UNIT OF MEASURE (SN1 03) - The shipping unit of measure (CA or EA) in this element should match the order unit of measure sent in the Rite Aid purchase order.

Example
If either Quantity (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • SN103 defines the unit of measurement for both SN102 and SN104.
CA
Case
EA
Each
SN1-04
646
Quantity Shipped to Date
Optional
Decimal number (R)
Min 1Max 15

Number of units shipped to date

SN1-05
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • SN105 is quantity ordered.
SN1-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
EA
Each
SN1-08
668
Line Item Status Code
Required
Identifier (ID)

Code specifying the action taken by the seller on a line item requested by the buyer

AC
Item Accepted and Shipped

If Item quantity > 0

BP
Item Accepted - Partial Shipment, Balance Backordered

If Item quantity > 0

IB
Item Backordered

If Item quantity = 0

IC
Item Accepted - Changes Made

If Item quantity = 0

ID
Item Deleted

If Item quantity = 0

IE
Item Accepted, Price Pending

If Item quantity = 0

IH
Item on Hold

If Item quantity = 0

IP
Item Accepted - Price Changed

If Item quantity = 0

IQ
Item Accepted - Quantity Changed

If Item quantity = 0

IR
Item Rejected

If Item quantity = 0

IS
Item Accepted - Substitution Made

If Item quantity = 0

IW
Item on Hold-Waiver Required

If Item quantity = 0

R2
Item Rejected, Invalid Item Product Number

If Item quantity = 0

R3
Item Rejected, Invalid Unit of Issue

If Item quantity = 0

PO4
0600
Detail > HL Loop > HL Loop > HL Loop Pack > HL Loop > PO4

Item Physical Details

RequiredMax use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Usage notes

PO42412OZ***********6~
PO4
60020PC***********10~

First Example: one case of cola (12 oz cans; 4 6-packs):
Second Example: one case of cigarettes (20 pc packs; 60 cartons of 10 packs):

Example
If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
PO4-01
356
Pack
Required
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-02
357
Size
Optional
Decimal number (R)
Min 1Max 8

Size of supplier units in pack

PO4-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the unit of measure of the "Size" identified in the PO402.
    For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
PO4-14
810
Inner Pack
Optional
Numeric (N0)
Min 1Max 6

The number of eaches per inner container

PID
0700
Detail > HL Loop > HL Loop > HL Loop Pack > HL Loop > PID

Product/Item Description

RequiredMax use 200

To describe a product or process in coded or free-form format

Usage notes

PIDF***ITEM DESCRIPTION~

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

REF
1500
Detail > HL Loop > HL Loop > HL Loop Pack > HL Loop > REF

Reference Information

OptionalMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

LT
Lot Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

DTM
2000
Detail > HL Loop > HL Loop > HL Loop Pack > HL Loop > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

DTM03620061214~

The Expiration Date is mandatory if applicable to product.
Date formats - All dates within the ASN use the format as specified in the Data Element Table 373 (CCYYMMDD). This format does not permit the use of non-numeric characters ("/" or "-").

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

036
Expiration
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

HL Loop end
HL Loop Pack end
HL Loop Shipping Tare
OptionalMax >1
Variants (all may be used)
HL Loop ItemHL Loop Pack
HL
0100
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
T
Shipping Tare
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MAN
1900
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > MAN

Marks and Numbers Information

RequiredMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

MANGM0123456789~

The Man segment is only mandatory if Tare Hierarchical Level HL is present

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
GM
EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
HL Loop Item
OptionalMax >1
Variants (all may be used)
HL Loop Pack
HL
0100
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Item > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
0200
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Item > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Usage notes

LININ*1234567~
LIN
UI12345678901IN1234567~
LIN**UP
123456789012IN1234567~
LINUA123456789012IN*1234567~
LIN
UA123456789012IN1234567UI12345678901UP123456789012~
LIN**UK
12345678901234IN1234567~
LINVN01020304IN1234567UI*12345678901~
LIN
EN1234567890123IN*1234567~

1.LIN02 and LIN03 must not be null.
2.At least 1 of the above qualifier/ID combinations is mandatory.
3.The qualifier/ID combination may appear in any order.
4.RITE AID requires the same item number and qualifier to be returned on the ASN that was sent in the original purchase order.
5.ID length specified corresponds to its preceding qualifier.

RITE AID ITEM NUMBER USAGE
1.Rite Aid’s item number, if available, should be returned.
2.Rite Aid's item number is always sent in the Purchase Order.
3.The "IN" qualifier MUST be used ONLY in conjunction with Rite Aid’s item number.
4.Please follow X12 guidelines for correct qualifier use with UPC codes or vendor item numbersLININ*1234567~
LIN
UI12345678901IN1234567~
LIN**UP
123456789012IN1234567~
LINUA123456789012IN*1234567~
LIN
UA123456789012IN1234567UI12345678901UP123456789012~
LIN**UK
12345678901234IN1234567~
LINVN01020304IN1234567UI*12345678901~
LIN
EN1234567890123IN*1234567~

1.LIN02 and LIN03 must not be null.
2.At least 1 of the above qualifier/ID combinations is mandatory.
3.The qualifier/ID combination may appear in any order.
4.RITE AID requires the same item number and qualifier to be returned on the ASN that was sent in the original purchase order.
5.ID length specified corresponds to its preceding qualifier.

RITE AID ITEM NUMBER USAGE
1.Rite Aid’s item number, if available, should be returned.
2.Rite Aid's item number is always sent in the Purchase Order.
3.The "IN" qualifier MUST be used ONLY in conjunction with Rite Aid’s item number.
4.Please follow X12 guidelines for correct qualifier use with UPC codes or vendor item numbers

Example
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
IN
Buyer's Item Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-04
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

EN
EAN/UCC - 13
ND
National Drug Code (NDC)
UA
U.P.C./EAN Case Code (2-5-5)
UI
U.P.C. Consumer Package Code (1-5-5)
UK
GTIN 14-digit Data Structure
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
LIN-05
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

SN1
0300
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Item > SN1

Item Detail (Shipment)

RequiredMax use 1

To specify line-item detail relative to shipment

Usage notes

SN113CA1313CAAC~

Status is required at all three levels, Shipment, Order and Item level TD506 in Shipment level, TD506 in Order level and SN108 in Item level.

UNIT OF MEASURE (SN1 03) - The shipping unit of measure (CA or EA) in this element should match the order unit of measure sent in the Rite Aid purchase order.

Example
If either Quantity (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • SN103 defines the unit of measurement for both SN102 and SN104.
CA
Case
EA
Each
SN1-04
646
Quantity Shipped to Date
Optional
Decimal number (R)
Min 1Max 15

Number of units shipped to date

SN1-05
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • SN105 is quantity ordered.
SN1-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
EA
Each
SN1-08
668
Line Item Status Code
Required
Identifier (ID)

Code specifying the action taken by the seller on a line item requested by the buyer

AC
Item Accepted and Shipped

If Item quantity > 0

BP
Item Accepted - Partial Shipment, Balance Backordered

If Item quantity > 0

IB
Item Backordered

If Item quantity = 0

IC
Item Accepted - Changes Made

If Item quantity = 0

ID
Item Deleted

If Item quantity = 0

IE
Item Accepted, Price Pending

If Item quantity = 0

IH
Item on Hold

If Item quantity = 0

IP
Item Accepted - Price Changed

If Item quantity = 0

IQ
Item Accepted - Quantity Changed

If Item quantity = 0

IR
Item Rejected

If Item quantity = 0

IS
Item Accepted - Substitution Made

If Item quantity = 0

IW
Item on Hold-Waiver Required

If Item quantity = 0

R2
Item Rejected, Invalid Item Product Number

If Item quantity = 0

R3
Item Rejected, Invalid Unit of Issue

If Item quantity = 0

PO4
0600
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Item > PO4

Item Physical Details

RequiredMax use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Usage notes

PO42412OZ***********6~
PO4
60020PC***********10~

First Example: one case of cola (12 oz cans; 4 6-packs):
Second Example: one case of cigarettes (20 pc packs; 60 cartons of 10 packs):

Example
If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
PO4-01
356
Pack
Required
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-02
357
Size
Optional
Decimal number (R)
Min 1Max 8

Size of supplier units in pack

PO4-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the unit of measure of the "Size" identified in the PO402.
    For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
PO4-14
810
Inner Pack
Optional
Numeric (N0)
Min 1Max 6

The number of eaches per inner container

PID
0700
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Item > PID

Product/Item Description

RequiredMax use 200

To describe a product or process in coded or free-form format

Usage notes

PIDF***ITEM DESCRIPTION~

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

REF
1500
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Item > REF

Reference Information

OptionalMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

LT
Lot Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

DTM
2000
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Item > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

DTM03620061214~

The Expiration Date is mandatory if applicable to product.
Date formats - All dates within the ASN use the format as specified in the Data Element Table 373 (CCYYMMDD). This format does not permit the use of non-numeric characters ("/" or "-").

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

036
Expiration
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

HL Loop Item end
HL Loop Pack
OptionalMax >1
Variants (all may be used)
HL Loop Item
HL
0100
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Pack > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
P
Pack
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
1
Additional Subordinate HL Data Segment in This Hierarchical Structure.
MAN
1900
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Pack > MAN

Marks and Numbers Information

RequiredMax use >1

To indicate identifying marks and numbers for shipping containers

Usage notes

MANGM0123456789~

The Man segment is only mandatory if Pack Hierarchical Level HL is present

Example
MAN-01
88
Marks and Numbers Qualifier
Required
Identifier (ID)

Code specifying the application or source of Marks and Numbers (87)

  • MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
  • When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
GM
EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier
MAN-02
87
Marks and Numbers
Required
String (AN)
Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

  • When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
HL Loop
RequiredMax >1
HL
0100
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Pack > HL Loop > HL

Hierarchical Level

RequiredMax use 1

To identify dependencies among and the content of hierarchically related groups of data segments

  • The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
Example
HL-01
628
Hierarchical ID Number
Required
String (AN)
Min 1Max 12

A unique number assigned by the sender to identify a particular data segment in a hierarchical structure

  • HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
HL-02
734
Hierarchical Parent ID Number
Required
String (AN)
Min 1Max 12

Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to

  • HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
HL-03
735
Hierarchical Level Code
Required
Identifier (ID)

Code defining the characteristic of a level in a hierarchical structure

  • HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
I
Item
HL-04
736
Hierarchical Child Code
Optional
Identifier (ID)

Code indicating if there are hierarchical child data segments subordinate to the level being described

  • HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
0
No Subordinate HL Segment in This Hierarchical Structure.
LIN
0200
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Pack > HL Loop > LIN

Item Identification

RequiredMax use 1

To specify basic item identification data

Usage notes

LININ*1234567~
LIN
UI12345678901IN1234567~
LIN**UP
123456789012IN1234567~
LINUA123456789012IN*1234567~
LIN
UA123456789012IN1234567UI12345678901UP123456789012~
LIN**UK
12345678901234IN1234567~
LINVN01020304IN1234567UI*12345678901~
LIN
EN1234567890123IN*1234567~

1.LIN02 and LIN03 must not be null.
2.At least 1 of the above qualifier/ID combinations is mandatory.
3.The qualifier/ID combination may appear in any order.
4.RITE AID requires the same item number and qualifier to be returned on the ASN that was sent in the original purchase order.
5.ID length specified corresponds to its preceding qualifier.

RITE AID ITEM NUMBER USAGE
1.Rite Aid’s item number, if available, should be returned.
2.Rite Aid's item number is always sent in the Purchase Order.
3.The "IN" qualifier MUST be used ONLY in conjunction with Rite Aid’s item number.
4.Please follow X12 guidelines for correct qualifier use with UPC codes or vendor item numbers

Example
LIN-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • LIN01 is the line item identification
LIN-02
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
IN
Buyer's Item Number
LIN-03
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

LIN-04
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

EN
EAN/UCC - 13
ND
National Drug Code (NDC)
UA
U.P.C./EAN Case Code (2-5-5)
UI
U.P.C. Consumer Package Code (1-5-5)
UK
GTIN 14-digit Data Structure
UP
UCC - 12
VN
Vendor's (Seller's) Item Number
LIN-05
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

SN1
0300
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Pack > HL Loop > SN1

Item Detail (Shipment)

RequiredMax use 1

To specify line-item detail relative to shipment

Usage notes

SN113CA1313CAAC~

Status is required at all three levels, Shipment, Order and Item level TD506 in Shipment level, TD506 in Order level and SN108 in Item level.

UNIT OF MEASURE (SN1 03) - The shipping unit of measure (CA or EA) in this element should match the order unit of measure sent in the Rite Aid purchase order.

Example
If either Quantity (SN1-05) or Unit or Basis for Measurement Code (SN1-06) is present, then the other is required
SN1-02
382
Number of Units Shipped
Required
Decimal number (R)
Min 1Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

SN1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • SN103 defines the unit of measurement for both SN102 and SN104.
CA
Case
EA
Each
SN1-04
646
Quantity Shipped to Date
Optional
Decimal number (R)
Min 1Max 15

Number of units shipped to date

SN1-05
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • SN105 is quantity ordered.
SN1-06
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CA
Case
EA
Each
SN1-08
668
Line Item Status Code
Required
Identifier (ID)

Code specifying the action taken by the seller on a line item requested by the buyer

AC
Item Accepted and Shipped

If Item quantity > 0

BP
Item Accepted - Partial Shipment, Balance Backordered

If Item quantity > 0

IB
Item Backordered

If Item quantity = 0

IC
Item Accepted - Changes Made

If Item quantity = 0

ID
Item Deleted

If Item quantity = 0

IE
Item Accepted, Price Pending

If Item quantity = 0

IH
Item on Hold

If Item quantity = 0

IP
Item Accepted - Price Changed

If Item quantity = 0

IQ
Item Accepted - Quantity Changed

If Item quantity = 0

IR
Item Rejected

If Item quantity = 0

IS
Item Accepted - Substitution Made

If Item quantity = 0

IW
Item on Hold-Waiver Required

If Item quantity = 0

R2
Item Rejected, Invalid Item Product Number

If Item quantity = 0

R3
Item Rejected, Invalid Unit of Issue

If Item quantity = 0

PO4
0600
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Pack > HL Loop > PO4

Item Physical Details

RequiredMax use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Usage notes

PO42412OZ***********6~
PO4
60020PC***********10~

First Example: one case of cola (12 oz cans; 4 6-packs):
Second Example: one case of cigarettes (20 pc packs; 60 cartons of 10 packs):

Example
If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
PO4-01
356
Pack
Required
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-02
357
Size
Optional
Decimal number (R)
Min 1Max 8

Size of supplier units in pack

PO4-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the unit of measure of the "Size" identified in the PO402.
    For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
PO4-14
810
Inner Pack
Optional
Numeric (N0)
Min 1Max 6

The number of eaches per inner container

PID
0700
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Pack > HL Loop > PID

Product/Item Description

RequiredMax use 200

To describe a product or process in coded or free-form format

Usage notes

PIDF***ITEM DESCRIPTION~

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

REF
1500
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Pack > HL Loop > REF

Reference Information

OptionalMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

LT
Lot Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

DTM
2000
Detail > HL Loop > HL Loop > HL Loop Shipping Tare > HL Loop Pack > HL Loop > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

DTM03620061214~

The Expiration Date is mandatory if applicable to product.
Date formats - All dates within the ASN use the format as specified in the Data Element Table 373 (CCYYMMDD). This format does not permit the use of non-numeric characters ("/" or "-").

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

036
Expiration
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

HL Loop end
HL Loop Pack end
HL Loop Shipping Tare end
HL Loop end
HL Loop end
Detail end

Summary

CTT
0100
Summary > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • Number of line items (CTT01) is the accumulation of the number of HL segments.
    If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

SE
0200
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample

ST*856*673230873~
BSN*00*111202*20131112*1032*0001~
HL*1**S~
TD1*PLT94*1464****G*189.250*LB*189.250*CF~
TD5**2*RDWY*M**CC~
REF*BM*6409527138~
DTM*011*20131111*1930~
N1*SF*VENDOR NAME~
N4*RIVERSIDE*CA*92507~
N1*ST*RITE AID WILSONVILLEDIST CENTER*9*0145788920080~
N3*29555 SW BOONES FERRY ROAD~
N4*WILSONVILLE*OR*97070~
HL*2*1*O~
PRF*6013687~
TD5******CC~
HL*3*2*I~
LIN**IN*0031292*UI*01182233292~
SN1**7*CA**7*CA**AC~
PO4*72*************72~
PID*F****RA GAUZE BND 2INX2.5YD~
HL*4*2*I~
LIN**IN*0352800*UI*01182252800~
SN1**7*CA**7*CA**AC~
PO4*36*************36~
PID*F****RA GAUZE ROLLS 4IN 5CT~
HL*5*2*I~
LIN**IN*0352801*UI*01182252801~
SN1**5*CA**5*CA**AC~
PO4*36*************36~
PID*F****RA GAUZE ROLLS 3IN 5CT~
HL*6*2*I~
LIN**IN*0393445*UI*01182254439~
SN1**11*CA**11*CA**AC~
PO4*48*************48~
PID*F****RA NONSTICK PAD 3X4 10CT~
CTT*6~
SE*37*673230873~

Stedi is a registered trademark of Stedi, Inc. All names, logos, and brands of third parties listed on this page are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.