X12 856 Ship Notice/Manifest
This X12 Transaction Set contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment.
The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.
The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SH
- Ship Notice/Manifest (856)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 856
- Ship Notice/Manifest
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Ship Notice
To transmit identifying numbers, dates, and other basic data relating to the transaction set
BSN00123456789200610191957~
BSN00123456789200610191957*0004~
Date formats - All dates within the ASN use the format as specified in the Data Element Table 373 (CCYYMMDD). This format does not permit the use of nonnumeric characters ("/" or "-"). Time formats. The time is based on a 24 hour clock where HH = (00-23) and MM = (00-59)
A unique control number assigned by the original shipper to identify a specific shipment
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BSN03 is the date the shipment transaction set is created.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BSN04 is the time the shipment transaction set is created.
Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set
- 0001
- Shipment, Order, Packaging, Item
- 0002
- Shipment, Order, Item, Packaging
- 0004
- Shipment, Order, Item
Detail
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- S
- Shipment
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Carrier Details (Quantity and Weight)
To specify the transportation details relative to commodity, weight, and quantity
TD1PLT57*G120*LB40CF~
Carrier Details (Quantity and Weight)
The TD1segment is mandatory. All required fields must be present including the TD101 packing code.
The TD108 'Weight' 'Weight Unit of Measure' must have a value of either LB or KG.
The TD110 'Volume' 'Volume Unit of Measure' must have a value of CF
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- KG
- Kilogram
- LB
- Pound
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CF
- Cubic Feet
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
TD5*2FDEGMFedex Ground*CC~
Status is required at all three levels, Shipment, Order and Item level TD506 in Shipment level, TD506 in Order level and SN108 in Item level.
Carrier Details -TD5 03 Carriers ID 'SCAC' code is required. Be sure that you are providing the four alpha-characters of the carrier. The customer pick up 'SCAC' code is RTAD.
TD504 'Transportation Method Code' is also a required field. Be sure that you are providing the correct 'Transportation Method Code'.
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
Code specifying the method or type of transportation for the shipment
Any valid ANSI code
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction
- CC
- Shipment Complete on (Date)
- CP
- Partial Shipment on (Date), Considered No Backorder
- PD
- Purchase Order Complete
- PR
- Partial Shipment
- SH
- Shipped (Date)
- SJ
- Shipped or Performed as Indicated
A shipment or performance made according to the terms and conditions of a contract
Carrier Details (Equipment)
To specify transportation details relating to the equipment used by the carrier
TD3ACZZ*12345~
Code identifying type of equipment used for shipment
Prefix or alphabetic part of an equipment unit's identifying number
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Bill of Lading Number
To specify identifying information
REFBMX1234567890~
Carrier's Reference Number (PRO/Invoice)
To specify identifying information
REFCNY0987654321~
CARRIER’S PRO# (REF*CN)
This value is key in matching the vendor’s ASN data to the carrier’s shipment status data. This value MUST be the carrier’s PRO# as it is sent in the 214 shipment status. If you are currently not capable of providing the PRO #, do not send this segment.
Code qualifying the Reference Identification
- CN
- Carrier's Reference Number (PRO/Invoice)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Current Schedule Delivery
To specify pertinent dates and times
DTM06720061020*1530~
Date formats
All dates within the ASN use the format as specified in the Data Element Table 373 (CCYYMMDD). This format does not permit the use of non-numeric characters ("/" or "-").
Time formats
The time is based on a 24 hour clock where HH = (00-23) and MM = (00-59).
Code specifying type of date or time, or both date and time
- 067
- Current Schedule Delivery
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Shipped
To specify pertinent dates and times
DTM01120061020*1530~
SHIP DATE and TIME (DTM*011)
The shipment date and time are both mandatory fields. This information is used as a basis for determining if the ASN was received within 24 hours of the ship date and time.
ASNs are expected and processed 7 days a week.
Date formats
All dates within the ASN use the format as specified in the Data Element Table 373 (CCYYMMDD). This format does not permit the use of non-numeric characters ("/"or "-").
Time formats
The time is based on a 24 hour clock where HH = (00-23) and MM = (00-59).
Code specifying type of date or time, or both date and time
- 011
- Shipped
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Ship Date
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Party Identification
To identify a party by type of organization, name, and code
N1SFVENDOR WAREHOUSE~
Geographic Location
To specify the geographic place of the named party
N4HARRISBURGPA*12345~
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Location city name of shipment origin
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Location state name of shipment origin
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Location zipcode of shipment origin
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Refer to http://www.riteaidediservices.com/distribution-centers/ for Rite Aid Duns+4
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Rite Aid DC City
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Rite Aid DC State
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Rite Aid DC Zip Code
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- O
- Order
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Purchase Order Reference
To provide reference to a specific purchase order
PRF*1234567~
Identifying number for Purchase Order assigned by the orderer/purchaser
Rite Aid's PO Number
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
TD5******PD~
Status is required at all three levels, Shipment, Order and Item level TD506 in Shipment level, TD506 in Order level and SN108 in Item level
Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction
- CC
- Shipment Complete on (Date)
- CP
- Partial Shipment on (Date), Considered No Backorder
- PD
- Purchase Order Complete
- PR
- Partial Shipment
- SH
- Shipped (Date)
- SJ
- Shipped or Performed as Indicated
A shipment or performance made according to the terms and conditions of a contract
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
LININ*1234567~
LINUI12345678901IN1234567~
LIN**UP123456789012IN1234567~
LINUA123456789012IN*1234567~
LINUA123456789012IN1234567UI12345678901UP123456789012~
LIN**UK12345678901234IN1234567~
LINVN01020304IN1234567UI*12345678901~
LINEN1234567890123IN*1234567~
1.LIN02 and LIN03 must not be null.
2.At least 1 of the above qualifier/ID combinations is mandatory.
3.The qualifier/ID combination may appear in any order.
4.RITE AID requires the same item number and qualifier to be returned on the ASN that was sent in the original purchase order.
5.ID length specified corresponds to its preceding qualifier.
RITE AID ITEM NUMBER USAGE
1.Rite Aid’s item number, if available, should be returned.
2.Rite Aid's item number is always sent in the Purchase Order.
3.The "IN" qualifier MUST be used ONLY in conjunction with Rite Aid’s item number.
4.Please follow X12 guidelines for correct qualifier use with UPC codes or vendor item numbers
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- ND
- National Drug Code (NDC)
- UA
- U.P.C./EAN Case Code (2-5-5)
- UI
- U.P.C. Consumer Package Code (1-5-5)
- UK
- GTIN 14-digit Data Structure
- UP
- UCC - 12
- VN
- Vendor's (Seller's) Item Number
Item Detail (Shipment)
To specify line-item detail relative to shipment
SN113CA1313CAAC~
Status is required at all three levels, Shipment, Order and Item level TD506 in Shipment level, TD506 in Order level and SN108 in Item level.
UNIT OF MEASURE (SN1 03) - The shipping unit of measure (CA or EA) in this element should match the order unit of measure sent in the Rite Aid purchase order.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
- CA
- Case
- EA
- Each
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
Code specifying the action taken by the seller on a line item requested by the buyer
- AC
- Item Accepted and Shipped
If Item quantity > 0
- BP
- Item Accepted - Partial Shipment, Balance Backordered
If Item quantity > 0
- IB
- Item Backordered
If Item quantity = 0
- IC
- Item Accepted - Changes Made
If Item quantity = 0
- ID
- Item Deleted
If Item quantity = 0
- IE
- Item Accepted, Price Pending
If Item quantity = 0
- IH
- Item on Hold
If Item quantity = 0
- IP
- Item Accepted - Price Changed
If Item quantity = 0
- IQ
- Item Accepted - Quantity Changed
If Item quantity = 0
- IR
- Item Rejected
If Item quantity = 0
- IS
- Item Accepted - Substitution Made
If Item quantity = 0
- IW
- Item on Hold-Waiver Required
If Item quantity = 0
- R2
- Item Rejected, Invalid Item Product Number
If Item quantity = 0
- R3
- Item Rejected, Invalid Unit of Issue
If Item quantity = 0
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
PO42412OZ***********6~
PO460020PC***********10~
First Example: one case of cola (12 oz cans; 4 6-packs):
Second Example: one case of cigarettes (20 pc packs; 60 cartons of 10 packs):
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the unit of measure of the "Size" identified in the PO402.
For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
Product/Item Description
To describe a product or process in coded or free-form format
PIDF***ITEM DESCRIPTION~
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
DTM03620061214~
The Expiration Date is mandatory if applicable to product.
Date formats - All dates within the ASN use the format as specified in the Data Element Table 373 (CCYYMMDD). This format does not permit the use of non-numeric characters ("/" or "-").
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- P
- Pack
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Marks and Numbers Information
To indicate identifying marks and numbers for shipping containers
MANGM0123456789~
The Man segment is only mandatory if Pack Hierarchical Level HL is present
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- GM
- EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
LININ*1234567~
LINUI12345678901IN1234567~
LIN**UP123456789012IN1234567~
LINUA123456789012IN*1234567~
LINUA123456789012IN1234567UI12345678901UP123456789012~
LIN**UK12345678901234IN1234567~
LINVN01020304IN1234567UI*12345678901~
LINEN1234567890123IN*1234567~
1.LIN02 and LIN03 must not be null.
2.At least 1 of the above qualifier/ID combinations is mandatory.
3.The qualifier/ID combination may appear in any order.
4.RITE AID requires the same item number and qualifier to be returned on the ASN that was sent in the original purchase order.
5.ID length specified corresponds to its preceding qualifier.
RITE AID ITEM NUMBER USAGE
1.Rite Aid’s item number, if available, should be returned.
2.Rite Aid's item number is always sent in the Purchase Order.
3.The "IN" qualifier MUST be used ONLY in conjunction with Rite Aid’s item number.
4.Please follow X12 guidelines for correct qualifier use with UPC codes or vendor item numbers
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- ND
- National Drug Code (NDC)
- UA
- U.P.C./EAN Case Code (2-5-5)
- UI
- U.P.C. Consumer Package Code (1-5-5)
- UK
- GTIN 14-digit Data Structure
- UP
- UCC - 12
- VN
- Vendor's (Seller's) Item Number
Item Detail (Shipment)
To specify line-item detail relative to shipment
SN113CA1313CAAC~
Status is required at all three levels, Shipment, Order and Item level TD506 in Shipment level, TD506 in Order level and SN108 in Item level.
UNIT OF MEASURE (SN1 03) - The shipping unit of measure (CA or EA) in this element should match the order unit of measure sent in the Rite Aid purchase order.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
- CA
- Case
- EA
- Each
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
Code specifying the action taken by the seller on a line item requested by the buyer
- AC
- Item Accepted and Shipped
If Item quantity > 0
- BP
- Item Accepted - Partial Shipment, Balance Backordered
If Item quantity > 0
- IB
- Item Backordered
If Item quantity = 0
- IC
- Item Accepted - Changes Made
If Item quantity = 0
- ID
- Item Deleted
If Item quantity = 0
- IE
- Item Accepted, Price Pending
If Item quantity = 0
- IH
- Item on Hold
If Item quantity = 0
- IP
- Item Accepted - Price Changed
If Item quantity = 0
- IQ
- Item Accepted - Quantity Changed
If Item quantity = 0
- IR
- Item Rejected
If Item quantity = 0
- IS
- Item Accepted - Substitution Made
If Item quantity = 0
- IW
- Item on Hold-Waiver Required
If Item quantity = 0
- R2
- Item Rejected, Invalid Item Product Number
If Item quantity = 0
- R3
- Item Rejected, Invalid Unit of Issue
If Item quantity = 0
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
PO42412OZ***********6~
PO460020PC***********10~
First Example: one case of cola (12 oz cans; 4 6-packs):
Second Example: one case of cigarettes (20 pc packs; 60 cartons of 10 packs):
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the unit of measure of the "Size" identified in the PO402.
For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
Product/Item Description
To describe a product or process in coded or free-form format
PIDF***ITEM DESCRIPTION~
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
DTM03620061214~
The Expiration Date is mandatory if applicable to product.
Date formats - All dates within the ASN use the format as specified in the Data Element Table 373 (CCYYMMDD). This format does not permit the use of non-numeric characters ("/" or "-").
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- T
- Shipping Tare
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Marks and Numbers Information
To indicate identifying marks and numbers for shipping containers
MANGM0123456789~
The Man segment is only mandatory if Tare Hierarchical Level HL is present
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- GM
- EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
LININ*1234567~
LINUI12345678901IN1234567~
LIN**UP123456789012IN1234567~
LINUA123456789012IN*1234567~
LINUA123456789012IN1234567UI12345678901UP123456789012~
LIN**UK12345678901234IN1234567~
LINVN01020304IN1234567UI*12345678901~
LINEN1234567890123IN*1234567~
1.LIN02 and LIN03 must not be null.
2.At least 1 of the above qualifier/ID combinations is mandatory.
3.The qualifier/ID combination may appear in any order.
4.RITE AID requires the same item number and qualifier to be returned on the ASN that was sent in the original purchase order.
5.ID length specified corresponds to its preceding qualifier.
RITE AID ITEM NUMBER USAGE
1.Rite Aid’s item number, if available, should be returned.
2.Rite Aid's item number is always sent in the Purchase Order.
3.The "IN" qualifier MUST be used ONLY in conjunction with Rite Aid’s item number.
4.Please follow X12 guidelines for correct qualifier use with UPC codes or vendor item numbersLININ*1234567~
LINUI12345678901IN1234567~
LIN**UP123456789012IN1234567~
LINUA123456789012IN*1234567~
LINUA123456789012IN1234567UI12345678901UP123456789012~
LIN**UK12345678901234IN1234567~
LINVN01020304IN1234567UI*12345678901~
LINEN1234567890123IN*1234567~
1.LIN02 and LIN03 must not be null.
2.At least 1 of the above qualifier/ID combinations is mandatory.
3.The qualifier/ID combination may appear in any order.
4.RITE AID requires the same item number and qualifier to be returned on the ASN that was sent in the original purchase order.
5.ID length specified corresponds to its preceding qualifier.
RITE AID ITEM NUMBER USAGE
1.Rite Aid’s item number, if available, should be returned.
2.Rite Aid's item number is always sent in the Purchase Order.
3.The "IN" qualifier MUST be used ONLY in conjunction with Rite Aid’s item number.
4.Please follow X12 guidelines for correct qualifier use with UPC codes or vendor item numbers
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- ND
- National Drug Code (NDC)
- UA
- U.P.C./EAN Case Code (2-5-5)
- UI
- U.P.C. Consumer Package Code (1-5-5)
- UK
- GTIN 14-digit Data Structure
- UP
- UCC - 12
- VN
- Vendor's (Seller's) Item Number
Item Detail (Shipment)
To specify line-item detail relative to shipment
SN113CA1313CAAC~
Status is required at all three levels, Shipment, Order and Item level TD506 in Shipment level, TD506 in Order level and SN108 in Item level.
UNIT OF MEASURE (SN1 03) - The shipping unit of measure (CA or EA) in this element should match the order unit of measure sent in the Rite Aid purchase order.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
- CA
- Case
- EA
- Each
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
Code specifying the action taken by the seller on a line item requested by the buyer
- AC
- Item Accepted and Shipped
If Item quantity > 0
- BP
- Item Accepted - Partial Shipment, Balance Backordered
If Item quantity > 0
- IB
- Item Backordered
If Item quantity = 0
- IC
- Item Accepted - Changes Made
If Item quantity = 0
- ID
- Item Deleted
If Item quantity = 0
- IE
- Item Accepted, Price Pending
If Item quantity = 0
- IH
- Item on Hold
If Item quantity = 0
- IP
- Item Accepted - Price Changed
If Item quantity = 0
- IQ
- Item Accepted - Quantity Changed
If Item quantity = 0
- IR
- Item Rejected
If Item quantity = 0
- IS
- Item Accepted - Substitution Made
If Item quantity = 0
- IW
- Item on Hold-Waiver Required
If Item quantity = 0
- R2
- Item Rejected, Invalid Item Product Number
If Item quantity = 0
- R3
- Item Rejected, Invalid Unit of Issue
If Item quantity = 0
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
PO42412OZ***********6~
PO460020PC***********10~
First Example: one case of cola (12 oz cans; 4 6-packs):
Second Example: one case of cigarettes (20 pc packs; 60 cartons of 10 packs):
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the unit of measure of the "Size" identified in the PO402.
For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
Product/Item Description
To describe a product or process in coded or free-form format
PIDF***ITEM DESCRIPTION~
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
DTM03620061214~
The Expiration Date is mandatory if applicable to product.
Date formats - All dates within the ASN use the format as specified in the Data Element Table 373 (CCYYMMDD). This format does not permit the use of non-numeric characters ("/" or "-").
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- P
- Pack
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Marks and Numbers Information
To indicate identifying marks and numbers for shipping containers
MANGM0123456789~
The Man segment is only mandatory if Pack Hierarchical Level HL is present
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- GM
- EAN.UCC Serial Shipping Container Code (SSCC) and Application Identifier
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
LININ*1234567~
LINUI12345678901IN1234567~
LIN**UP123456789012IN1234567~
LINUA123456789012IN*1234567~
LINUA123456789012IN1234567UI12345678901UP123456789012~
LIN**UK12345678901234IN1234567~
LINVN01020304IN1234567UI*12345678901~
LINEN1234567890123IN*1234567~
1.LIN02 and LIN03 must not be null.
2.At least 1 of the above qualifier/ID combinations is mandatory.
3.The qualifier/ID combination may appear in any order.
4.RITE AID requires the same item number and qualifier to be returned on the ASN that was sent in the original purchase order.
5.ID length specified corresponds to its preceding qualifier.
RITE AID ITEM NUMBER USAGE
1.Rite Aid’s item number, if available, should be returned.
2.Rite Aid's item number is always sent in the Purchase Order.
3.The "IN" qualifier MUST be used ONLY in conjunction with Rite Aid’s item number.
4.Please follow X12 guidelines for correct qualifier use with UPC codes or vendor item numbers
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- IN
- Buyer's Item Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- EN
- EAN/UCC - 13
- ND
- National Drug Code (NDC)
- UA
- U.P.C./EAN Case Code (2-5-5)
- UI
- U.P.C. Consumer Package Code (1-5-5)
- UK
- GTIN 14-digit Data Structure
- UP
- UCC - 12
- VN
- Vendor's (Seller's) Item Number
Item Detail (Shipment)
To specify line-item detail relative to shipment
SN113CA1313CAAC~
Status is required at all three levels, Shipment, Order and Item level TD506 in Shipment level, TD506 in Order level and SN108 in Item level.
UNIT OF MEASURE (SN1 03) - The shipping unit of measure (CA or EA) in this element should match the order unit of measure sent in the Rite Aid purchase order.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
- CA
- Case
- EA
- Each
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- EA
- Each
Code specifying the action taken by the seller on a line item requested by the buyer
- AC
- Item Accepted and Shipped
If Item quantity > 0
- BP
- Item Accepted - Partial Shipment, Balance Backordered
If Item quantity > 0
- IB
- Item Backordered
If Item quantity = 0
- IC
- Item Accepted - Changes Made
If Item quantity = 0
- ID
- Item Deleted
If Item quantity = 0
- IE
- Item Accepted, Price Pending
If Item quantity = 0
- IH
- Item on Hold
If Item quantity = 0
- IP
- Item Accepted - Price Changed
If Item quantity = 0
- IQ
- Item Accepted - Quantity Changed
If Item quantity = 0
- IR
- Item Rejected
If Item quantity = 0
- IS
- Item Accepted - Substitution Made
If Item quantity = 0
- IW
- Item on Hold-Waiver Required
If Item quantity = 0
- R2
- Item Rejected, Invalid Item Product Number
If Item quantity = 0
- R3
- Item Rejected, Invalid Unit of Issue
If Item quantity = 0
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
PO42412OZ***********6~
PO460020PC***********10~
First Example: one case of cola (12 oz cans; 4 6-packs):
Second Example: one case of cigarettes (20 pc packs; 60 cartons of 10 packs):
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the unit of measure of the "Size" identified in the PO402.
For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
Product/Item Description
To describe a product or process in coded or free-form format
PIDF***ITEM DESCRIPTION~
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
DTM03620061214~
The Expiration Date is mandatory if applicable to product.
Date formats - All dates within the ASN use the format as specified in the Data Element Table 373 (CCYYMMDD). This format does not permit the use of non-numeric characters ("/" or "-").
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of HL segments.
If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
BSN*00*111202*20131112*1032*0001~
HL*1**S~
TD1*PLT94*1464****G*189.250*LB*189.250*CF~
TD5**2*RDWY*M**CC~
REF*BM*6409527138~
DTM*011*20131111*1930~
N1*SF*VENDOR NAME~
N4*RIVERSIDE*CA*92507~
N1*ST*RITE AID WILSONVILLEDIST CENTER*9*0145788920080~
N3*29555 SW BOONES FERRY ROAD~
N4*WILSONVILLE*OR*97070~
HL*2*1*O~
PRF*6013687~
TD5******CC~
HL*3*2*I~
LIN**IN*0031292*UI*01182233292~
SN1**7*CA**7*CA**AC~
PO4*72*************72~
PID*F****RA GAUZE BND 2INX2.5YD~
HL*4*2*I~
LIN**IN*0352800*UI*01182252800~
SN1**7*CA**7*CA**AC~
PO4*36*************36~
PID*F****RA GAUZE ROLLS 4IN 5CT~
HL*5*2*I~
LIN**IN*0352801*UI*01182252801~
SN1**5*CA**5*CA**AC~
PO4*36*************36~
PID*F****RA GAUZE ROLLS 3IN 5CT~
HL*6*2*I~
LIN**IN*0393445*UI*01182254439~
SN1**11*CA**11*CA**AC~
PO4*48*************48~
PID*F****RA NONSTICK PAD 3X4 10CT~
CTT*6~
SE*37*673230873~
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