Rite Aid
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Product Activity Data
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X12 852 Product Activity Data

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Product Activity Data Transaction Set (852) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to advise a trading partner of inventory, sales, and other product activity information. Product activity data enables a trading partner to plan and ship, or propose inventory replenishment quantities, for distribution centers, warehouses or retail outlets.

The receiver of the transaction set will maintain some type of inventory/product movement records for its trading partners to enable replenishment calculations based on data provided by the distributor, warehouse or retailer.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    0100
    Transaction Set Header
    Max use 1
    Required
    XQ
    0200
    Reporting Date/Action
    Max use 1
    Required
    Place of Business
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code identifying the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code identifying the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I65
    Repetition Separator
    Required
    Min 1Max 1

    Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

    ^
    Repetition Separator
    ISA-12
    I11
    Interchange Control Version Number
    Required

    Code specifying the version number of the interchange control segments

    00501
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code indicating sender's request for an interchange acknowledgment

    0
    No Interchange Acknowledgment Requested
    1
    Interchange Acknowledgment Requested (TA1)
    ISA-15
    I14
    Interchange Usage Indicator
    Required
    Min 1Max 1

    Code indicating whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PD
    Product Activity Data (852)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission; codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    005010
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

    Heading

    ST
    0100

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    852
    Product Activity Data
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    XQ
    0200

    Reporting Date/Action

    RequiredMax use 1

    To specify reporting dates, actions to be taken and an identifying number

    Usage notes

    XQH20070510~

    Example
    XQ-01
    305
    Transaction Handling Code
    Required

    Code designating the action to be taken by all parties

    H
    Notification Only
    XQ-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • XQ02 is the reporting date. If reporting a date range, then XQ02 is the start date and XQ03 is the end date.
    Usage notes

    Reporting Date

    N1 Place of Business
    RequiredMax >1
    Variants (all may be used)
    N1 Vendor
    N1
    0600

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    • The reporting location is required. The reporting location is specified explicitly in the N1 segment using the code RL in N101, or implicitly using the SDQ segment (Table 2) with the location data elements. They are mutually exclusive (the SDQ and the N1 with N101 containing RL).
    Usage notes

    N1BURITE AID HDQTRS. CORP.1014578892~

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    BU
    Place of Business
    N1-02
    93
    Name
    Required
    Min 1Max 60

    Free-form name

    Usage notes

    RITE AID HDQTRS. CORP.

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    1
    D-U-N-S Number, Dun & Bradstreet
    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    014578892 Rite Aid's Duns Number

    014578892
    Rite Aid's Duns Number
    N1 Vendor
    RequiredMax >1
    Variants (all may be used)
    N1Place of Business
    N1
    0600

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    • The reporting location is required. The reporting location is specified explicitly in the N1 segment using the code RL in N101, or implicitly using the SDQ segment (Table 2) with the location data elements. They are mutually exclusive (the SDQ and the N1 with N101 containing RL).
    Usage notes

    N1VN**9254321~

    The N104 is Rite Aid's internal vendor number for your company. When calling Rite Aid, this number should be provided as a reference number.

    Example
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    VN
    Vendor
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    92
    Assigned by Buyer or Buyer's Agent
    N1-04
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    Vendor Number Assigned by Rite Aid

    Detail

    LIN Loop
    RequiredMax >1
    LIN
    0100

    Item Identification

    RequiredMax use 1

    To specify basic item identification data

    Usage notes

    LIN*UI03456701234IN0034567~

    Example
    LIN-02
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    UA
    U.P.C./EAN Case Code (2-5-5)
    UI
    U.P.C. Consumer Package Code (1-5-5)
    VN
    Vendor's (Seller's) Item Number
    LIN-03
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    LIN-04
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IN
    Buyer's Item Number
    LIN-05
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    N9
    0400

    Extended Reference Information

    RequiredMax use >1

    To transmit identifying information as specified by the Reference Identification Qualifier

    Usage notes

    N9*82**ACCU-CHEK CMPT STR 102CT~

    Example
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    82
    Data Item Description (DID) Reference

    Specific data elements that the government will ask a contractor to provide and are spelled out in specific requirement documents

    N9-03
    369
    Free-form Description
    Required
    Min 1Max 45

    Free-form descriptive text

    ZA Loop
    RequiredMax >1
    ZA
    0800

    Product Activity Reporting

    RequiredMax use 1

    To provide activity details concerning product being reported

    • The quantity for the item identified in the LIN segment is required. Quantity is specified either in the ZA segment (ZA02) or in the SDQ segment.
    Usage notes

    ZA*QA~

    Example
    ZA-01
    859
    Activity Code
    Required

    Code identifying activity details for the product being reported

    QA
    Current Inventory Quantity Available for Shipment or Sale
    QO
    Quantity Out of Stock
    QP
    Quantity On Order, Not Yet Received

    Total quantity expected to be received from supplier for current reporting period, but not yet received

    QS
    Quantity Sold
    SDQ
    1100

    Destination Quantity

    RequiredMax use >1

    To specify destination and quantity detail

    Usage notes

    More than one SDQ segment may be sent for each type of product activity sent in a ZA segment.

    Example
    If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
    If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
    If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
    If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required
    If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required
    If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required
    If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required
    If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required
    If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required
    SDQ-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    EA
    Each
    SDQ-02
    66
    Identification Code Qualifier
    Required

    Code designating the system/method of code structure used for Identification Code (67)

    • SDQ02 is used only if different than previously defined in the transaction set.
    92
    Assigned by Buyer or Buyer's Agent
    SDQ-03
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • SDQ03 is the store number.
    SDQ-04
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity

    SDQ-05
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-06
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-07
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-08
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-09
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-10
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-11
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-12
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-13
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-14
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-15
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-16
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-17
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-18
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-19
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-20
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-21
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    SDQ-22
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    Summary

    CTT
    0100

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • The number of line items (CTT01) is the accumulation of the number of LIN segments. Hash total (CTT02) is not used in this transaction set.
    • When sending item and activity data in the LIN loop, the CTT segment is required.
    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    0200

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample

    ST*852*000010463~
    XQ*H*20110408~
    N1*BU*RITE AID HDQTRS. CORP.*1*014578892~
    N1*VN**92*34092~
    LIN**UI*07553759884*IN*0310945~
    N9*82**ACCU-CHEK CMPT STR 102CT~
    ZA*QA~
    SDQ*EA*92*00010*1337*00035*207*00055*849*00081*741~
    ZA*QP~
    SDQ*EA*92*00010*1440*00035*96*00081*480~
    ZA*QS~
    SDQ*EA*92*00010*134*00035*21*00055*66*00081*34~
    LIN**UI*07553700971*IN*0313920~
    N9*82**SOFTCLIX LANCETS 100 S!!M~
    ZA*QA~
    SDQ*EA*92*00010*975*00035*204*00055*534*00081*420~
    ZA*QP~
    SDQ*EA*92*00010*576*00035*192*00055*192*00081*192~
    ZA*QS~
    SDQ*EA*92*00010*152*00035*6*00055*45*00081*25~
    LIN**UI*36570210110*IN*0323433~
    N9*82**ACCU-CHEK AVIVA METER~
    ZA*QA~
    SDQ*EA*92*00010*1114*00035*142*00055*438*00081*773~
    ZA*QS~
    SDQ*EA*92*00010*45*00035*11*00055*20*00081*19~
    LIN**UI*36570210310*IN*0324477~
    N9*82**ACCU-CHEK AVIVA STRP 50CT~
    ZA*QA~
    SDQ*EA*92*00010*2402*00035*313*00055*584*00081*765~
    ZA*QP~
    SDQ*EA*92*00010*864*00035*144*00055*396*00081*936~
    ZA*QS~
    SDQ*EA*92*00010*189*00035*26*00055*55*00081*88~
    LIN**UI*36570210410*IN*0325335~
    N9*82**ACCU-CHEK AVIVA STRP 100CT~
    ZA*QA~
    SDQ*EA*92*00010*2869*00035*495*00055*1955*00081*1627~
    ZA*QP~
    SDQ*EA*92*00010*648*00035*216*00055*648*00081*1296~
    ZA*QS~
    SDQ*EA*92*00010*339*00035*28*00055*179*00081*117~
    LIN**UI*07553745097*IN*0325368~
    N9*82**MULTICLIX LANCETS 102CT~
    ZA*QA~
    SDQ*EA*92*00010*1775*00035*309*00055*367*00081*768~
    ZA*QP~
    SDQ*EA*92*00055*864*00081*432~
    ZA*QS~
    SDQ*EA*92*00010*164*00035*14*00055*61*00081*59~
    LIN**UI*07553731463*IN*0331240~
    N9*82**ACCU-CHEK ACTV STR 50CT~
    ZA*QA~
    SDQ*EA*92*00010*1017*00035*79*00055*204*00081*251~
    ZA*QP~
    SDQ*EA*92*00035*48*00055*96*00081*120~
    ZA*QS~
    SDQ*EA*92*00010*84*00035*6*00055*18*00081*8~
    LIN**UI*07553749070*IN*0331242~
    N9*82**ACCU-CHEK CMPT PLUS METER~
    ZA*QA~
    SDQ*EA*92*00010*289*00035*60*00055*83*00081*179~
    ZA*QP~
    SDQ*EA*92*00010*88*00035*8*00055*24*00081*48~
    ZA*QS~
    SDQ*EA*92*00010*19*00035*3*00055*14*00081*6~
    LIN**UI*07553747419*IN*0331243~
    N9*82**ACCU-CHEK CMPT STR 51CT~
    ZA*QA~
    SDQ*EA*92*00010*941*00035*143*00055*415*00081*492~
    ZA*QP~
    SDQ*EA*92*00010*288*00035*48~
    ZA*QS~
    SDQ*EA*92*00010*67*00035*2*00055*21*00081*33~
    LIN**UI*07553730381*IN*0387169~
    N9*82**ACCU-CHEK CMF CURVE 100CT~
    ZA*QA~
    SDQ*EA*92*00010*960*00035*72*00055*522*00081*417~
    ZA*QP~
    SDQ*EA*92*00010*576*00035*48*00081*576~
    ZA*QS~
    SDQ*EA*92*00010*96*00035*3*00055*40*00081*40~
    CTT*10~
    SE*84*000010463~

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