X12 812 Credit/Debit Adjustment

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Credit/Debit Adjustment Transaction Set (812) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multidirectional between trading partners.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code identifying the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 07: Global Location Number (GLN)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: ACT, Inc. 4-Digit Code of Postsecondary Institutions.
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• 38: The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SA: User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I65 · Repetition Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

• ^: Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

Code specifying the version number of the interchange control segments

• 00501: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code indicating sender's request for an interchange acknowledgment

• 0: No Interchange Acknowledgment Requested
• 1: Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• CD: Credit/Debit Adjustment (812)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 005010: Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

0100 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 812: Credit/Debit Adjustment

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

0200 Heading > BCD

BCD Beginning Credit/Debit Adjustment

Required · Max use 1

To transmit identifying dates and numbers for the transaction set and indicate the monetary value to the receiver of the transaction

• BCD05 indicates whether the net of the detail is a credit or a debit.

Usage notes

BCD05 indicates whether the net of the detail is a credit or a debit.

If the Transaction Type Code is RA(Credit Note Request), and BCD-10 (Purchase Order Number) is present, the PO number must be returned in the 810 Credit Note response

BCD-01 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

• BCD01 is the credit/debit adjustment date.

BCD-02 · 475 · Credit/Debit Adjustment Number · Required · String (AN) · Min 1 Max 22

Number assigned by issuer of a credit or debit memo

BCD-03 · 305 · Transaction Handling Code · Required · Identifier (ID)

Code designating the action to be taken by all parties

• H: Notification Only
  no 810 needed

• T: Adjustment Requested
  send 810

BCD-04 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 15

Monetary amount

• BCD04 is the net amount of this complete transaction.

Usage notes

Monetary amount
BCD04 is the net amount of this complete transaction

BCD-05 · 478 · Credit/Debit Flag Code · Required · Identifier (ID)

Code indicating whether amount is a credit or debit

• C: Credit
  Credit to Rural King

• D: Debit
  Debit to Rural King

BCD-07 · 76 · Invoice Number · Optional · String (AN) · Min 1 Max 22

Identifying number assigned by issuer

• If using BCD07 or BCD10, do not use BCD14 to identify invoice number or purchase order number.

BCD-10 · 324 · Purchase Order Number · Optional · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BCD-12 · 640 · Transaction Type Code · Required · Identifier (ID)

Code specifying the type of transaction

• CR: Credit Memo
• DR: Debit Memo
• RA: Request for Credit

BCD-13 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• 1X: Credit or Debit Adjustment Number
• PD: Promotion/Deal Number

BCD-14 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Credit/Debit Adjustment Number or Deal Number

0300 Heading > CUR

CUR Currency

Optional · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BY: Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required · Identifier (ID) · Min 3 Max 3

Code (Standard ISO) for country in whose currency the charges are specified

CUR-03 · 280 · Exchange Rate · Optional · Decimal number (R) · Min 4 Max 10

Value to be used as a multiplier conversion factor to convert monetary value from one currency to another

0400 Heading > N9

N9 Extended Reference Information

Required · Max use 5

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Used to identify Vendor’s ID according to Buyer.

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• IA: Internal Vendor Number

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Rural King Vendor ID

0600 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Optional · Max use 1

To specify terms of sale

ITD-06 · 446 · Terms Net Due Date · Optional · Date (DT) · CCYYMMDD format

Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

Usage notes

Due Date

ITD-12 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

Usage notes

Description of the Terms

0970 Heading > SAC

SAC Service, Promotion, Allowance, or Charge Information

Optional · Max use >1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• A: Allowance
• C: Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• H850: Tax

SAC-03 · 559 · Agency Qualifier Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the agency assigning the code values

Usage notes

Total Tax Amount

N1 Loop Required Max 1

1000 Heading > N1 Loop > N1

N1 Party Identification

Required · Max use 1

To identify a party by type of organization, name, and code

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• ST: Ship To

N1-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

Usage notes

Ship-To Name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

• 92: Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

Usage notes

Rural King Store or DC location code

1200 Heading > N1 Loop > N3

N3 Party Location

Optional · Max use 2

To specify the location of the named party

Usage notes

Identifies the relevant address to the N1 Name Information

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

Usage notes

Address 1

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

Usage notes

Address 2

1300 Heading > N1 Loop > N4

N4 Geographic Location

Optional · Max use 1

To specify the geographic place of the named party

Usage notes

Specifies the relevant geographic location to the N1.

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the country

Detail

CDD Loop Required Max >1

1600 Detail > CDD Loop > CDD

CDD Credit/Debit Adjustment Detail

Required · Max use 1

To provide information relative to a line item adjustment

If either Credit/Debit Quantity (CDD-07) or Unit or Basis for Measurement Code (CDD-08) is present, then the other is required

If Credit/Debit Quantity (CDD-07) is present, then Unit Price (CDD-11) is required

If either Price Identifier Code (CDD-10) or Unit Price (CDD-11) is present, then the other is required

CDD-01 · 426 · Adjustment Reason Code · Required · Identifier (ID)

Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment

• 01: Pricing Error
• 06: Quantity Contested
• 10: Pallet/Container Charge Error
• 11: Returns - Damage
• 54: Freight Deducted
• 55: Tax Deducted
• 57: Volume Discount Taken
• 79: Cooperative Advertising
• 81: Credit as Agreed
• 82: Defective Allowance
• 88: Duty Charge Variance
• 98: Labor Charges
• A3: New Store Allowance
• A5: Overage
• A8: Promotional Allowance
• B2: Rebate
• B6: Repay Discount
• BE: Fixture Allowance
• E5: Invoice Price Protection
• E7: Goods and Services Tax Decreased Due to Billing Error
• GA: Free Goods
• GE: Slotting Charge
• IA: Invoice Amount Does Not Match Account Analysis Statement
• L7: Miscellaneous Deductions
• L8: Miscellaneous Credits
• RB: Agreed Freight Allowance
• SF: Shipping and Freight Charge
• WW: Overpayment Credit
• ZZ: Mutually Defined

CDD-02 · 478 · Credit/Debit Flag Code · Required · Identifier (ID)

Code indicating whether amount is a credit or debit

• C: Credit
  Credit to Rural King

• D: Debit
  Debit to Rural King

CDD-07 · 477 · Credit/Debit Quantity · Optional · Decimal number (R) · Min 1 Max 10

Number of supplier units credited or debited

CDD-08 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

• EA: Each

CDD-10 · 236 · Price Identifier Code · Optional · Identifier (ID)

Code identifying pricing specification

• UCP: Unit cost price

CDD-11 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

CDD-14 · 933 · Free-form Message Text · Optional · String (AN) · Min 1 Max 264

Free-form message text

• CDD14 is used only to further clarify the adjustment reason code in CDD01.

1700 Detail > CDD Loop > LIN

LIN Item Identification

Required · Max use 1

To specify basic item identification data

Usage notes

If a Product/Service ID Qualifier is present, a Product/Service ID is required. A Product/Service ID must have a valid Product/Service ID Qualifier.

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• LIN01 is the line item identification

Usage notes

Line Number

LIN-02 · 235 · Product/Service ID Qualifier · Required · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

• IN: Buyer's Item Number

LIN-03 · 234 · Product/Service ID · Required · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Buyer’s Part Number

LIN-04 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UPC

LIN-05 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

UPC Code

LIN-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• VN: Vendor's (Seller's) Item Number

LIN-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

Usage notes

Vendor’s Item Number

2000 Detail > CDD Loop > N9

N9 Extended Reference Information Letters or Notes

Required · Max use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Used for comments

Variants (all may be used)

N9Extended Reference Information Mutually Defined

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• L1: Letters or Notes

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

Comments

2000 Detail > CDD Loop > N9

N9 Extended Reference Information Mutually Defined

Optional · Max use 5

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Used to further define the CDD01 adjustment reason code

Variants (all may be used)

N9Extended Reference Information Letters or Notes

N9-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID)

Code qualifying the Reference Identification

• ZZ: Mutually Defined

N9-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

To further define the CDD01 adjustment reason code

SAC Loop Optional Max >1

2030 Detail > CDD Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID)

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

• A: Allowance
  contains a negative amount

• C: Charge
  contains a positive amount

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Identifier (ID)

Code identifying the service, promotion, allowance, or charge

• A122: Additional Tariff Classifications
  Tariff

• A310: Air Express Charge
  Air Freight

• A570: Beyond Freight Charges
  Excess Freight, Not Landable

• B210: Co-op Credit
  Co-Op

• B720: Cooperative Advertising/Merchandising Allowance (Performance)
  Margin Support

• B750: Core Charge
• B950: Damaged Merchandise
  Shipping Damages

• C000: Defective Allowance
  Defectives

• C010: Deficit Freight
  Shortage

• C530: Duty Charge
  Duty

• C750: Excess Value Fee
  Overpayments

• D170: Free Goods
• D240: Freight
  Domestic Freight

• D350: Goods and Services Credit Allowance
  Buybacks

• D890: Installation and Training
  Training

• E190: Labor Charges
• E565: Markdown Allowance
• E890: Ocean Freight
• F050: Other (See related description)
  Miscellaneous

• F180: Pallet
  Pallet Surchages

• F680: Price Deviation
  Pricing Correction

• F800: Promotional Allowance
  End Caps

• F810: Promotional Discount
  Pallet Position

• F910: Quantity Discount
  Quarterly Volume Rebate

• F970: Rebate
  Monthly Rebate

• G821: Shipping
• G960: Slotting Allowance
• H850: Tax
  Taxes

• I090: Tool Charge
  Fixtures

• I530: Volume Discount
  Annual Volume Rebate

• I590: Warranties
• IDCT: Improper Documentation
  Non Compliance

SAC-05 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-08 · 118 · Rate · Optional · Decimal number (R) · Min 1 Max 9

Rate expressed in the standard monetary denomination for the currency specified

• SAC08 is the allowance or charge rate per unit.

SAC-15 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

2700 Detail > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

EDI Samples

Sample from Rural King 1

ST*812*000000005~
BCD*20220101*DMC99SP9999-9-Q/YTL999*H*1016000*C**INV_34567***PO_00012345678**DR*1X*DMC99SP9999-9-Q/YTL99999~
CUR*BY*USD~
N9*IA*12345~
ITD******20220131******Net 30~
N1*ST*Waverly Warehouse*92*896~
N3*1205 West 2nd Street~
N4*Waverly*OH*45690~
CDD*IA*C*****80*EA**UCP*127.000~
LIN*1*IN*999999~
N9*L1*Invoice Cost exceeds PO Cost~
SE*12*000000005~

Sample from Rural King 2

ST*812*000000019~
BCD*20220101*CNQPM20220101D999999-9*T*2274*C*****RTV999999**RA*1X*CNQPM20220224D515056-1089409~
CUR*BY*USD~
N9*IA*12345~
ITD******20220131******Net 30~
N1*ST*Rural King, Columbus*92*32~
N3*2985 N National Rd~
N4*Columbus*IN*47201~
CDD*ZZ*C*****6*EA**UCP*3.790~
LIN*1*IN*65370432~
N9*L1*RTV Charge Back~
SE*12*000000019~