Rural King

X12 812 Credit/Debit Adjustment

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Credit/Debit Adjustment Transaction Set (812) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multidirectional between trading partners.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code identifying the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code identifying the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I65 · Repetition Separator · Required Min 1 Max 1 · Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator · ^ Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Code specifying the version number of the interchange control segments · 00501 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code indicating sender's request for an interchange acknowledgment · 0 No Interchange Acknowledgment Requested 1 Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required Min 1 Max 1 · Code indicating whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · CD Credit/Debit Adjustment (812)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480 · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 005010 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST

0100

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 812 Credit/Debit Adjustment

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BCD

0200

Beginning Credit/Debit Adjustment

RequiredMax use 1

To transmit identifying dates and numbers for the transaction set and indicate the monetary value to the receiver of the transaction

• BCD05 indicates whether the net of the detail is a credit or a debit.

Usage notes

BCD05 indicates whether the net of the detail is a credit or a debit.

If the Transaction Type Code is RA(Credit Note Request), and BCD-10 (Purchase Order Number) is present, the PO number must be returned in the 810 Credit Note response

BCD-01 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year BCD01 is the credit/debit adjustment date.

BCD-02 · 475 · Credit/Debit Adjustment Number · Required Min 1 Max 22 · Number assigned by issuer of a credit or debit memo

BCD-03 · 305 · Transaction Handling Code · Required · Code designating the action to be taken by all parties · H Notification Only no 810 needed T Adjustment Requested send 810

BCD-04 · 610 · Amount · Required Min 1 Max 15 · Monetary amount BCD04 is the net amount of this complete transaction. · Usage notes Monetary amount BCD04 is the net amount of this complete transaction

BCD-05 · 478 · Credit/Debit Flag Code · Required · Code indicating whether amount is a credit or debit · C Credit Credit to Rural King D Debit Debit to Rural King

BCD-07 · 76 · Invoice Number · Optional Min 1 Max 22 · Identifying number assigned by issuer If using BCD07 or BCD10, do not use BCD14 to identify invoice number or purchase order number.

BCD-10 · 324 · Purchase Order Number · Optional Min 1 Max 22 · Identifying number for Purchase Order assigned by the orderer/purchaser

BCD-12 · 640 · Transaction Type Code · Required · Code specifying the type of transaction · CR Credit Memo DR Debit Memo RA Request for Credit

BCD-13 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · 1X Credit or Debit Adjustment Number PD Promotion/Deal Number

BCD-14 · 127 · Reference Identification · Required Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Credit/Debit Adjustment Number or Deal Number

CUR

0300

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

CUR-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · BY Buying Party (Purchaser)

CUR-02 · 100 · Currency Code · Required Min 3 Max 3 · Code (Standard ISO) for country in whose currency the charges are specified

CUR-03 · 280 · Exchange Rate · Optional Min 4 Max 10 · Value to be used as a multiplier conversion factor to convert monetary value from one currency to another

N9

0400

Extended Reference Information

RequiredMax use 5

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Used to identify Vendor’s ID according to Buyer.

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · IA Internal Vendor Number

N9-02 · 127 · Reference Identification · Required Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Rural King Vendor ID

ITD

0600

Terms of Sale/Deferred Terms of Sale

OptionalMax use 1

To specify terms of sale

ITD-06 · 446 · Terms Net Due Date · Optional CCYYMMDD format · Date when total invoice amount becomes due expressed in format CCYYMMDD where CC represents the first two digits of the calendar year · Usage notes Due Date

ITD-12 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content · Usage notes Description of the Terms

SAC

0970

Service, Promotion, Allowance, or Charge Information

OptionalMax use >1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

Example

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Code which indicates an allowance or charge for the service specified If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. · A Allowance C Charge

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Code identifying the service, promotion, allowance, or charge · H850 Tax

SAC-03 · 559 · Agency Qualifier Code · Optional Min 2 Max 2 · Code identifying the agency assigning the code values · Usage notes Total Tax Amount

N1 Loop

RequiredMax 1

N1

1000

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · ST Ship To

N1-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name · Usage notes Ship-To Name

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 92 Assigned by Buyer or Buyer's Agent

N1-04 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes Rural King Store or DC location code

N3

1200

Party Location

OptionalMax use 2

To specify the location of the named party

Usage notes

Identifies the relevant address to the N1 Name Information

N3-01 · 166 · Address Information · Required Min 1 Max 55 · Address information · Usage notes Address 1

N3-02 · 166 · Address Information · Optional Min 1 Max 55 · Address information · Usage notes Address 2

N4

1300

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Usage notes

Specifies the relevant geographic location to the N1.

N4-01 · 19 · City Name · Required Min 2 Max 30 · Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required Min 2 Max 2 · Code (Standard State/Province) as defined by appropriate government agency N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required Min 3 Max 15 · Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Optional Min 2 Max 3 · Code identifying the country

Detail

CDD Loop

RequiredMax >1

CDD

1600

Credit/Debit Adjustment Detail

RequiredMax use 1

To provide information relative to a line item adjustment

Example

If either Credit/Debit Quantity (CDD-07) or Unit or Basis for Measurement Code (CDD-08) is present, then the other is required

If Credit/Debit Quantity (CDD-07) is present, then Unit Price (CDD-11) is required

If either Price Identifier Code (CDD-10) or Unit Price (CDD-11) is present, then the other is required

CDD-01 · 426 · Adjustment Reason Code · Required · Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment · 01 Pricing Error 06 Quantity Contested 10 Pallet/Container Charge Error 11 Returns - Damage 54 Freight Deducted 55 Tax Deducted 57 Volume Discount Taken 79 Cooperative Advertising 81 Credit as Agreed 82 Defective Allowance 88 Duty Charge Variance 98 Labor Charges A3 New Store Allowance A5 Overage A8 Promotional Allowance B2 Rebate B6 Repay Discount BE Fixture Allowance E5 Invoice Price Protection E7 Goods and Services Tax Decreased Due to Billing Error GA Free Goods GE Slotting Charge IA Invoice Amount Does Not Match Account Analysis Statement L7 Miscellaneous Deductions L8 Miscellaneous Credits RB Agreed Freight Allowance SF Shipping and Freight Charge WW Overpayment Credit ZZ Mutually Defined

CDD-02 · 478 · Credit/Debit Flag Code · Required · Code indicating whether amount is a credit or debit · C Credit Credit to Rural King D Debit Debit to Rural King

CDD-07 · 477 · Credit/Debit Quantity · Optional Min 1 Max 10 · Number of supplier units credited or debited

CDD-08 · 355 · Unit or Basis for Measurement Code · Optional · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken · EA Each

CDD-10 · 236 · Price Identifier Code · Optional · Code identifying pricing specification · UCP Unit cost price

CDD-11 · 212 · Unit Price · Optional Min 1 Max 15 · Price per unit of product, service, commodity, etc.

CDD-14 · 933 · Free-form Message Text · Optional Min 1 Max 264 · Free-form message text CDD14 is used only to further clarify the adjustment reason code in CDD01.

LIN

1700

Item Identification

RequiredMax use 1

To specify basic item identification data

Usage notes

If a Product/Service ID Qualifier is present, a Product/Service ID is required. A Product/Service ID must have a valid Product/Service ID Qualifier.

Example

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Optional Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set LIN01 is the line item identification · Usage notes Line Number

LIN-02 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · IN Buyer's Item Number

LIN-03 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service · Usage notes Buyer’s Part Number

LIN-04 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · UPC

LIN-05 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service · Usage notes UPC Code

LIN-06 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · VN Vendor's (Seller's) Item Number

LIN-07 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service · Usage notes Vendor’s Item Number

N9

2000

Extended Reference Information

RequiredMax use 5

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Used for comments

Example

Variants (all may be used)

N9Extended Reference Information

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · L1 Letters or Notes

N9-02 · 127 · Reference Identification · Required Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Comments

N9

2000

Extended Reference Information

OptionalMax use 5

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

Used to further define the CDD01 adjustment reason code

Example

Variants (all may be used)

N9Extended Reference Information

N9-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ZZ Mutually Defined

N9-02 · 127 · Reference Identification · Required Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes To further define the CDD01 adjustment reason code

SAC Loop

OptionalMax >1

SAC

2030

Service, Promotion, Allowance, or Charge Information

RequiredMax use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

SAC-01 · 248 · Allowance or Charge Indicator · Required · Code which indicates an allowance or charge for the service specified If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. · A Allowance contains a negative amount C Charge contains a positive amount

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Required · Code identifying the service, promotion, allowance, or charge · A122 Additional Tariff Classifications Tariff A310 Air Express Charge Air Freight A570 Beyond Freight Charges Excess Freight, Not Landable B210 Co-op Credit Co-Op B720 Cooperative Advertising/Merchandising Allowance (Performance) Margin Support B750 Core Charge B950 Damaged Merchandise Shipping Damages C000 Defective Allowance Defectives C010 Deficit Freight Shortage C530 Duty Charge Duty C750 Excess Value Fee Overpayments D170 Free Goods D240 Freight Domestic Freight D350 Goods and Services Credit Allowance Buybacks D890 Installation and Training Training E190 Labor Charges E565 Markdown Allowance E890 Ocean Freight F050 Other (See related description) Miscellaneous F180 Pallet Pallet Surchages F680 Price Deviation Pricing Correction F800 Promotional Allowance End Caps F810 Promotional Discount Pallet Position F910 Quantity Discount Quarterly Volume Rebate F970 Rebate Monthly Rebate G821 Shipping G960 Slotting Allowance H850 Tax Taxes I090 Tool Charge Fixtures I530 Volume Discount Annual Volume Rebate I590 Warranties IDCT Improper Documentation Non Compliance

SAC-05 · 610 · Amount · Required Min 1 Max 15 · Monetary amount SAC05 is the total amount for the service, promotion, allowance, or charge. If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-08 · 118 · Rate · Optional Min 1 Max 9 · Rate expressed in the standard monetary denomination for the currency specified SAC08 is the allowance or charge rate per unit.

SAC-15 · 352 · Description · Required Min 1 Max 80 · A free-form description to clarify the related data elements and their content

SE

2700

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample from Rural King 1

ST*812*000000005~
BCD*20220101*DMC99SP9999-9-Q/YTL999*H*1016000*C**INV_34567***PO_00012345678**DR*1X*DMC99SP9999-9-Q/YTL99999~
CUR*BY*USD~
N9*IA*12345~
ITD******20220131******Net 30~
N1*ST*Waverly Warehouse*92*896~
N3*1205 West 2nd Street~
N4*Waverly*OH*45690~
CDD*IA*C*****80*EA**UCP*127.000~
LIN*1*IN*999999~
N9*L1*Invoice Cost exceeds PO Cost~
SE*12*000000005~

Sample from Rural King 2

ST*812*000000019~
BCD*20220101*CNQPM20220101D999999-9*T*2274*C*****RTV999999**RA*1X*CNQPM20220224D515056-1089409~
CUR*BY*USD~
N9*IA*12345~
ITD******20220131******Net 30~
N1*ST*Rural King, Columbus*92*32~
N3*2985 N National Rd~
N4*Columbus*IN*47201~
CDD*ZZ*C*****6*EA**UCP*3.790~
LIN*1*IN*65370432~
N9*L1*RTV Charge Back~
SE*12*000000019~