Saks Fifth Avenue
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Retail Purchase Order Acknowledgment
  • Specification
  • EDI Inspector
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X12 855 Retail Purchase Order Acknowledgment

X12 Release 4050

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order.
This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI sample
  • Saks Off 5th - Purchase Order Acknowledgement
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https://www.stedi.com/app/guides/view/saks-fifth-avenue/retail-purchase-order-acknowledgment/01HBZVC3F1AVXNG4Q3YRSP38ZN
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
BAK
0200
Beginning Segment for Purchase Order Acknowledgment
Max use 1
Required
REF
0500
Department Number
Max use 1
Required
REF
0500
Internal Vendor Number
Max use 1
Required
DTM
1500
Date/Time Reference
Max use 10
Required
N1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

Code specifying the version number of the interchange control segments

00405
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2001
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PR
Purchase Order Acknowledgment (855)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004050
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2001

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
855
Purchase Order Acknowledgment
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BAK
0200
Heading > BAK

Beginning Segment for Purchase Order Acknowledgment

RequiredMax use 1

To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates

Example
BAK-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
BAK-02
587
Acknowledgment Type
Required
Identifier (ID)

Code specifying the type of acknowledgment

AP
Acknowledge - Product Replenishment
BAK-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BAK-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

  • BAK04 is the date assigned by the purchaser to purchase order.
REF
0500
Heading > REF

Department Number

RequiredMax use 1

To specify identifying information

Example
Variants (all may be used)
REFInternal Vendor Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

DP
Department Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
0500
Heading > REF

Internal Vendor Number

RequiredMax use 1

To specify identifying information

Example
Variants (all may be used)
REFDepartment Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

IA
Internal Vendor Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

DTM
1500
Heading > DTM

Date/Time Reference

RequiredMax use 10

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

001
Cancel After
010
Requested Ship
063
Do Not Deliver After
064
Do Not Deliver Before
068
Current Schedule Ship
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

N1 Loop
RequiredMax >1
N1
3000
Heading > N1 Loop > N1

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

ST
Ship To
N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
0100
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Example
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.
PO1-02
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • PO102 is quantity ordered.
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

PO1-05
639
Basis of Unit Price Code
Required
Identifier (ID)

Code identifying the type of unit price for an item

QT
Quoted
WE
Wholesale Price per Each
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
EN
EAN/UCC - 13
UP
UCC - 12
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

CTP
0400
Detail > PO1 Loop > CTP

Pricing Information

RequiredMax use >1

To specify pricing information

Example
CTP-01
687
Class of Trade Code
Optional
Identifier (ID)

Code indicating class of trade

MSR
RS
Resale
CTP-02
236
Price Identifier Code
Required
Identifier (ID)

Code identifying pricing specification

MSR
Manufacturer's Suggested Retail
RES
Resale
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
CTP-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

CTP-05
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
SDQ
1900
Detail > PO1 Loop > SDQ

Destination Quantity

RequiredMax use 500

To specify destination and quantity detail

Example
If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required
If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required
If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required
If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required
If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required
If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required
SDQ-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
SDQ-02
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • SDQ02 is used only if different than previously defined in the transaction set.
92
Assigned by Buyer or Buyer's Agent
SDQ-03
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • SDQ03 is the store number.
SDQ-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-05
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-06
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-07
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-08
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-09
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-10
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-11
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-12
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-13
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-14
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-15
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-16
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-17
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-18
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-19
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-20
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

SDQ-21
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

SDQ-22
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Saks Off 5th - Purchase Order Acknowledgement

ISA*00**00**ZZ* SENDERID *12* 6092785376 *200114*1510*^*00405*000000269*0*P*>
GS*PR*SENDERID*6092785376*20200114*1510*269*X*004050VICS
ST*855*000026901
BAK*00*AP*0000208006*20191229
REF*DP*590
REF*IA*2
DTM*001*20200213
DTM*068*20200114
N1*ST**92*0597
PO1*0001*21*EA*15*WE*UP*400009999914
CTP**MSR*50*0*EA
SDQ*EA*92*0626*1*0654*1*0657*1*0632*1*0604*1*0669*1*0629*1*0630*1*0628*1*0620*1
SDQ*EA*92*0641*1*0608*1*0633*1*0634*1*0612*1*0601*1*0610*1*0636*1*0672*1*0624*1
SDQ*EA*92*0645*1
PO1*0002*20*EA*15*WE*UP*400009999925
CTP**MSR*50*0*EA
SDQ*EA*92*0626*1*0654*1*0657*1*0632*1*0604*1*0669*1*0629*1*0630*1*0628*1*0620*1
SDQ*EA*92*0641*1*0608*1*0633*1*0634*1*0612*1*0601*1*0610*1*0636*1*0672*1*0624*1
CTT*2
SE*18*000026901
GE*1*269
IEA*1*000000269

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