X12 850 Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00403
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004030
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
Code specifying the type of Purchase Order
Please note, the addition of the qualifiers is to assist vendors in knowing exactly what type of order is being sent. All vendors will be expected to handle OS and RE type orders.These orders are no different than SA type orders with the exception of additional 856 and UCC-128 requirements.
- BK
- Blanket Order (Quantity Firm)
- DS
- Dropship
- NS
- New Store Opening
- OS
- Special Order
- RC
- Retailer Pre-commitment
This code is used for Pre-season or Future Orders
- RE
- Reorder
- RL
- Release or Delivery Order
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
Retailer's original purchase order number
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
Retailer's release against the purchase order, if used
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BEG05 is the date assigned by the purchaser to purchase order.
Retailer's original purchase order date
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- 11
- Account Number
- CO
- Customer Order Number
Used for Scheels.com orders
- CR
- Customer Reference Number
Used for Scheels special orders and to further indicate the type of order being sent (ie:REPLENISHMENT)
- GK
- Third Party Reference Number
Scheels will send their UPS billing number here
- IA
- Internal Vendor Number
Identification number assigned to the vendor, by the retailer, for use within the retailer's system
Vendor Number is mandatory
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BD
- Buyer Name or Department
Code identifying the type of communication number
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- CC
- Collect
- CF
- Collect, Freight Credited Back to Customer
- DF
- Defined by Buyer and Seller
- PB
- Customer Pick-up/Backhaul
- PC
- Prepaid but Charged to Customer
- PP
- Prepaid (by Seller)
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- AC
- City and State
- DE
- Destination (Shipping)
- OR
- Origin (Shipping Point)
A free-form description to clarify the related data elements and their content
Free-form name of transportation responsibility location
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 05
- Discount Not Applicable
- 08
- Basic Discount Offered
- 14
- Previously agreed upon
Code identifying the beginning of the terms period
- 3
- Invoice Date
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
The percent is sent with a decimal point only when needed, e.g., 10.5% is sent as "10.5'', and 2% is sent as "2''.
Number of days in the terms discount period by which payment is due if terms discount is earned
The end of the term period is derived by adding this value to the beginning of the term period, as qualified by ITD02.
Number of days until total invoice amount is due (discount not applicable)
The end of the term period is derived by adding this value to the beginning of the term period, as qualified by ITD02.
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
This segment is used to specify order processing dates.
Code specifying type of date or time, or both date and time
- 001
- Cancel After
The goods should have arrived at the destination PRIOR to the cancel date
- 002
- Delivery Requested
- 010
- Requested Ship
- 037
- Ship Not Before
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Code indicating the level of transportation service or the billing service offered by the transportation carrier
- AM
- A.M.
- CG
- Ground
- CX
- Express Service
- DC
- Delivery Confirmation
- DS
- Door Service
- ET
- Proof of Delivery (POD) with Signature
- FC
- First Class
- G2
- Standard Service
- ND
- Next Day Air
- ON
- Overnight
- PB
- Priority Mail
- PI
- Priority Mail Insured
- SA
- Same Day
- SC
- Second Day Air
- SD
- Saturday
- SE
- Second Day
- SG
- Standard Ground
- ZZ
- Mutually Defined
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- L1
- Letters or Notes
Free-form descriptive text
Codes to be sent in N903 dictate how the following MTX02 message should be interpreted.
- GEN
- General Note
- PCK
- Packing Slip (to be used on the branded packing slip)
- PRN
- Personalization
- RTN
- Return Instructions (to be used on the branded packing slip)
- SHP
- Shipping Note
- SPE
- Special Instructions
To transmit large volumes of message text
The code in N903 will advise how the MTX02 message should be interpreted. Codes that will be sent are as follows:
SPE - Special Instructions
SHP - Shipping Note
RTN - Return Instructions (to be used on the branded packing slip)
PRN - Personalization
PCK - Packing Slip (to be used on the branded packing slip)
GEN - General Note
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This will be the Scheels 3 character store number
Additional Name Information
To specify additional names
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
This segment is used to specify appropriate telephone numbers for the entity identified in the previous N1 segment in a direct-to-consumer environment.
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- FX
- Facsimile
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SE
- Selling Party
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This will be the Scheels 3 character store number
Additional Name Information
To specify additional names
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
This segment is used to specify appropriate telephone numbers for the entity identified in the previous N1 segment in a direct-to-consumer environment.
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- FX
- Facsimile
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This will be the Scheels 3 character store number
Additional Name Information
To specify additional names
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
This segment is used to specify appropriate telephone numbers for the entity identified in the previous N1 segment in a direct-to-consumer environment.
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- FX
- Facsimile
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- AS
- Assortment
This unit of measure will be used if an Assortment is being ordered, and the component parts will be displayed in the SLN segments
- EA
- Each
Price per unit of product, service, commodity, etc.
Scheels will be sending the NET price
The price is sent with a decimal point only when needed, e.g., $15.95 would be sent as "15.95'', and $29.00 would be sent as "29''.
This will be the Assortment price if the unit of measure is AS
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- UP
- UCC - 12
Identifying number for a product or service
Retail level UPC Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT
- Buyer's Style Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- EAN/UCC - 14
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Pricing Information
To specify pricing information
Code identifying pricing specification
- RTL
- Retail
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
The price is sent with a decimal point only when needed, e.g., $15.95 would be sent as "15.95'', and $29.00 would be sent as "29''.
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
The description will be found in PID05.
Code identifying the general class of a product or process characteristic
- 08
- Product
SKU Description
- GEN
- General Description
Style Description
A free-form description to clarify the related data elements and their content
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- DP
- Department Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time Reference
To specify pertinent dates and times
This segment is used only for direct-to-consumer shipments.
Codes 3O, 3R, and 3T are reference number qualifiers used to identify a reference number assigned by the U.S.
Customs Service (USCS) after they have reviewed an item and determined the proper tariff classification in the harmonized system. These rulings are binding to both the importer and U.S. Customs. These ruling numbers are required by U.S. Customs to be shown on entry documents.
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Codes 3O, 3R, and 3T are reference number qualifiers used to identify a reference number assigned by the U.S.
Customs Service (USCS) after they have reviewed an item and determined the proper tariff classification in the harmonized system. These rulings are binding to both the importer and U.S. Customs. These ruling numbers are required by U.S. Customs to be shown on entry documents.
Code qualifying the Reference Identification
- L1
- Letters or Notes
Free-form descriptive text
Codes to be sent in N903 dictate how the following MTX02 message should be interpreted.
- GEN
- General Note
- PCK
- Packing Slip (to be used on the branded packing slip)
- PRN
- Personalization
- RTN
- Return Instructions (to be used on the branded packing slip)
- SHP
- Shipping Note
- SPE
- Special Instructions
To transmit large volumes of message text
Codes to be sent in N903 dictate how the following MTX02 message should be interpreted. Codes that will be sent are as follows:
SPE - Special Instructions
SHP - Shipping Note
RTN - Return Instructions (to be used on the branded packing slip)
PRN - Personalization
PCK - Packing Slip (to be used on the branded packing slip)
GEN - General Note
Subline Item Detail
To specify product subline detail item data
This segment can also be used to specify SKU contents of an assortment. The assortment can be defined by the retailer or the vendor. The assortment identification is in the line item detail segment for the transaction.
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- I
- Included
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- UP
- UCC - 12
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT
- Buyer's Style Number
Identifying number for a product or service
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Total number of line items in the transaction set
The number of PO1 segments present in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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