850 Purchase Order

Functional Group PO

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

What is the EDI 850

An EDI 850 Purchase Order communicates order details from a buyer to a supplier. It contains information about the order identification (BEG Segment), the item details (PO1 segment) and the shipping details (TD5 segment).

How is the EDI 850 used?

For example, Retailer A sends an 850 Purchase Order to Vendor B. Vendor B is then responsible for “fulfilling” that order back to Retailer A. Vendor B will respond with an 855 Purchase Order Acknowledgment to accept or reject the 850 Purchase Order.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Purchase OrderMandatory
Max 1
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
0400
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0500
Reference IdentificationOptional
Max >1
To specify identifying information
0600
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
0700
Tax ReferenceOptional
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
0800
F.O.B. Related InstructionsOptional
Max >1
To specify transportation instructions relating to shipment
0900
Pricing InformationOptional
Max >1
To specify pricing information
0950
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
1100
Sales RequirementsOptional
Max 5
To specify general conditions or requirements of the sale
1150
CommodityOptional
Max >1
To identify a commodity or a group of commodities or a tariff page commodity
SAC Loop
Repeat 25
1200
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1250
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1400
Discount DetailOptional
Max 20
To specify the exact type and terms of various discount information
1450
Installment InformationOptional
Max 1
To specify installment billing arrangement
1500
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
1800
Item IdentificationOptional
Max 5
To specify basic item identification data
If segment LIN is used, do not use LIN01.
1850
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
1900
Product/Item DescriptionOptional
Max 200
To describe a product or process in coded or free-form format
2000
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
2100
PaperworkOptional
Max 25
To identify the type or transmission or both of paperwork or supporting information
2200
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
2300
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
2400
Carrier Details (Routing Sequence/Transit Time)Optional
Max >1
To specify the carrier and sequence of routing and provide transit time information
2500
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
2600
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
2700
Marks and NumbersOptional
Max 10
To indicate identifying marks and numbers for shipping containers
2760
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
2800
Restrictions/ConditionsOptional
Max 5
To specify restrictions/conditions (such as shipping, ordering)
2850
Tax InformationOptional
Max >1
To specify tax information
LDT Loop
Repeat >1
2855
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
2858
QuantityOptional
Max >1
To specify quantity information
2860
TextOptional
Max >1
To specify textual data
2865
Reference IdentificationOptional
Max >1
To specify identifying information
AMT Loop
Repeat >1
2870
Monetary AmountMandatory
Max 1
To indicate the total monetary amount
2890
Reference IdentificationOptional
Max >1
To specify identifying information
2900
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
2920
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
FA1 Loop
Repeat >1
2930
Type of Financial Accounting DataMandatory
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
2940
Accounting DataMandatory
Max >1
To specify the detailed accounting data
N9 Loop
Repeat 1000
2950
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
2970
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
3000
TextOptional
Max >1
To specify textual data
3050
PaperworkOptional
Max >1
To identify the type or transmission or both of paperwork or supporting information
3080
Electronic Format IdentificationOptional
Max >1
To provide basic information about the electronic format of the interchange data
N1 Loop
Repeat 200
3100
NameMandatory
Max 1
To identify a party by type of organization, name, and code
3250
Individual Name Structure ComponentsOptional
Max >1
To sequence individual name components for maximum specificity
3300
Address InformationOptional
Max 2
To specify the location of the named party
3400
Geographic LocationOptional
Max >1
To specify the geographic place of the named party
3450
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
3500
Reference IdentificationOptional
Max 12
To specify identifying information
3600
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
3650
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
3700
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
3800
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
3900
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
4000
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
4100
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
4200
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
LM Loop
Repeat >1
4300
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
4400
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
SPI Loop
Repeat >1
4500
Specification IdentifierMandatory
Max 1
To provide a description of the included specification or technical data items
4600
Reference IdentificationOptional
Max 5
To specify identifying information
4700
Date/Time ReferenceOptional
Max 5
To specify pertinent dates and times
4800
TextOptional
Max >1
To specify textual data
N1 Loop
Repeat 20
4900
NameMandatory
Max 1
To identify a party by type of organization, name, and code
5100
Address InformationOptional
Max 2
To specify the location of the named party
5200
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
5300
Reference IdentificationOptional
Max 20
To specify identifying information
5400
ContactOptional
Max 1
To identify a person or office to whom communications should be directed
5500
TextOptional
Max >1
To specify textual data
CB1 Loop
Repeat >1
5600
Contract and Cost Accounting Standards DataMandatory
Max 1
To specify contract and cost accounting standards data
5700
Reference IdentificationOptional
Max 20
To specify identifying information
5800
Date/Time ReferenceOptional
Max 5
To specify pertinent dates and times
5900
Lead TimeOptional
Max 1
To specify lead time for availability of products and services
6000
TextOptional
Max >1
To specify textual data
ADV Loop
Repeat >1
6100
Advertising Demographic InformationMandatory
Max 1
To convey advertising demographic information
6200
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
6300
TextOptional
Max >1
To specify textual data

Detail

Position
Segment
Name
Max use
PO1 Loop
Repeat 100000
0100
Baseline Item DataMandatory
Max 1
To specify basic and most frequently used line item data
PO102 is required.
0150
Item IdentificationOptional
Max >1
To specify basic item identification data
0180
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
0200
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0250
Contract InformationOptional
Max 1
To specify basic data about the contract or contract line item
0300
Additional Item DetailOptional
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
CTP Loop
Repeat >1
0400
Pricing InformationMandatory
Max 1
To specify pricing information
0430
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0450
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
0490
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
PID Loop
Repeat 1000
0500
Product/Item DescriptionMandatory
Max 1
To describe a product or process in coded or free-form format
0600
MeasurementsOptional
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0700
PaperworkOptional
Max 25
To identify the type or transmission or both of paperwork or supporting information
0900
Item Physical DetailsOptional
Max >1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
1000
Reference IdentificationOptional
Max >1
To specify identifying information
1100
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
SAC Loop
Repeat 25
1300
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1350
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1370
Pricing InformationOptional
Max 1
To specify pricing information
1400
Conditions of SaleOptional
Max 1
To specify general conditions or requirements and to detail conditions for substitution of alternate products
1420
Sales RequirementsOptional
Max >1
To specify general conditions or requirements of the sale
1600
Discount DetailOptional
Max 20
To specify the exact type and terms of various discount information
1650
Installment InformationOptional
Max 1
To specify installment billing arrangement
1700
Tax ReferenceOptional
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
1800
F.O.B. Related InstructionsOptional
Max >1
To specify transportation instructions relating to shipment
1900
Destination QuantityOptional
Max 500
To specify destination and quantity detail
2000
Additional Item DataOptional
Max 5
To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities
2100
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
2350
CommodityOptional
Max >1
To identify a commodity or a group of commodities or a tariff page commodity
2400
Carrier Details (Quantity and Weight)Optional
Max 1
To specify the transportation details relative to commodity, weight, and quantity
2500
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
2600
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
2700
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
2760
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
2800
Marks and NumbersOptional
Max 10
To indicate identifying marks and numbers for shipping containers
2890
TextOptional
Max >1
To specify textual data
2900
Specification IdentifierOptional
Max >1
To provide a description of the included specification or technical data items
2910
Tax InformationOptional
Max >1
To specify tax information
2920
Restrictions/ConditionsOptional
Max >1
To specify restrictions/conditions (such as shipping, ordering)
QTY Loop
Repeat >1
2930
QuantityMandatory
Max 1
To specify quantity information
2940
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
SCH Loop
Repeat 200
2950
Line Item ScheduleMandatory
Max 1
To specify the data for scheduling a specific line-item
The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
2960
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
2970
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
2980
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
2990
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
3000
Reference IdentificationOptional
Max >1
To specify identifying information
PKG Loop
Repeat 200
3050
Marking, Packaging, LoadingMandatory
Max 1
To describe marking, packaging, loading, and unloading requirements
3100
MeasurementsOptional
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
3200
Loop HeaderOptional
Max 1
To indicate that the next segment begins a loop
LDT Loop
Repeat >1
3210
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
3220
QuantityOptional
Max >1
To specify quantity information
3230
TextOptional
Max >1
To specify textual data
3240
Reference IdentificationOptional
Max 3
To specify identifying information
LM Loop
Repeat >1
3250
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
3260
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
3270
Loop TrailerOptional
Max 1
To indicate that the loop immediately preceding this segment is complete
N9 Loop
Repeat 1000
3300
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
3320
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
3350
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
3400
TextOptional
Max >1
To specify textual data
3450
PaperworkOptional
Max >1
To identify the type or transmission or both of paperwork or supporting information
3480
Electronic Format IdentificationOptional
Max >1
To provide basic information about the electronic format of the interchange data
N1 Loop
Repeat 200
3500
NameMandatory
Max 1
To identify a party by type of organization, name, and code
3650
Individual Name Structure ComponentsOptional
Max >1
To sequence individual name components for maximum specificity
3700
Address InformationOptional
Max 2
To specify the location of the named party
3800
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
3830
QuantityOptional
Max >1
To specify quantity information
3850
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
3900
Reference IdentificationOptional
Max 12
To specify identifying information
4000
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
4050
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
4060
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
4100
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
4150
Line Item ScheduleOptional
Max 200
To specify the data for scheduling a specific line-item
4200
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
4300
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
4400
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
4500
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
4600
Marking, Packaging, LoadingOptional
Max 200
To describe marking, packaging, loading, and unloading requirements
LDT Loop
Repeat >1
4620
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
4640
Marks and NumbersOptional
Max 10
To indicate identifying marks and numbers for shipping containers
4660
QuantityOptional
Max 5
To specify quantity information
4680
TextOptional
Max >1
To specify textual data
4690
Reference IdentificationOptional
Max 3
To specify identifying information
SLN Loop
Repeat 1000
4700
Subline Item DetailMandatory
Max 1
To specify product subline detail item data
4750
TextOptional
Max >1
To specify textual data
4800
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
4900
Product/Item DescriptionOptional
Max 1000
To describe a product or process in coded or free-form format
5000
Additional Item DetailOptional
Max 104
To specify additional item-related data involving variations in normal price/quantity structure
5050
CommodityOptional
Max >1
To identify a commodity or a group of commodities or a tariff page commodity
5130
Advertising Demographic InformationOptional
Max >1
To convey advertising demographic information
5150
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
5160
Pricing InformationOptional
Max 25
To specify pricing information
5170
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
5180
Item Physical DetailsOptional
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
5190
Tax ReferenceOptional
Max 3
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
N9 Loop
Repeat >1
5230
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
5240
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
5250
TextOptional
Max >1
To specify textual data
SAC Loop
Repeat 25
5260
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
5270
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
5280
Pricing InformationOptional
Max 1
To specify pricing information
QTY Loop
Repeat >1
5290
QuantityMandatory
Max 1
To specify quantity information
5300
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
N1 Loop
Repeat 10
5350
NameMandatory
Max 1
To identify a party by type of organization, name, and code
5450
Individual Name Structure ComponentsOptional
Max >1
To sequence individual name components for maximum specificity
5500
Address InformationOptional
Max 2
To specify the location of the named party
5600
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
5700
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
5800
Reference IdentificationOptional
Max 12
To specify identifying information
5900
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
5950
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
AMT Loop
Repeat >1
6000
Monetary AmountMandatory
Max 1
To indicate the total monetary amount
6100
Reference IdentificationOptional
Max 1
To specify identifying information
6120
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
LM Loop
Repeat >1
6200
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
6300
Industry CodeMandatory
Max >1
Code to transmit standard industry codes

Summary

Position
Segment
Name
Max use
CTT Loop
Repeat 1
0100
Transaction TotalsMandatory
Max 1
To transmit a hash total for a specific element in the transaction set
The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
0200
Monetary AmountOptional
Max 1
To indicate the total monetary amount
If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
0300
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.