X12 846 Inventory Inquiry/Advice
This X12 Transaction Set contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IB
- Inventory Inquiry/Advice (846)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 846
- Inventory Inquiry/Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Inventory Inquiry/Advice
To indicate the beginning of an Inventory Inquiry/Advice Transaction Set
Code identifying purpose of transaction set
- 08
- Status
Code indicating the title or contents of a document, report or supporting item
- LC
- Location Inventory Report
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BIA03 identifies the number of the inquiry/advice that is transferred.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIA04 identifies the date of the inquiry/advice that is transferred.
Date Transaction File Generated
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BIA05 identifies the time of the inquiry/advice that is transferred.
Time Transaction File Generated
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- WH
- Warehouse
Code designating the system/method of code structure used for Identification Code (67)
- 54
- Warehouse
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Client Warehouse Code
Detail
Item Identification
To specify basic item identification data
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Format 00009
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- VC
- Vendor's (Seller's) Catalog Number
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Client Material Number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UP
- UCC - 12
Data structure for the 12 digit EAN.UCC (EAN International.Uniform Code Council) Global Trade Identification Number (GTIN). Also known as the Universal Product Code (U.P.C.).
Identifying number for a product or service
Item UPC Code
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Product Description
Expiration
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 036
- Expiration
Date coverage expires.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Expiration Date. Either qualifier can be sent, per client request.
Lot Number Expiration
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 208
- Lot Number Expiration
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Expiration Date. Either qualifier can be sent, per client request.
Location on Product Code
To specify identifying information
Code qualifying the Reference Identification
- L2
- Location on Product Code
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Product Status
Lot Number
To specify identifying information
Code qualifying the Reference Identification
- LT
- Lot Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Lot Number
Shipment Origin Code
To specify identifying information
Code qualifying the Reference Identification
- 4B
- Shipment Origin Code
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Country of Origin
Quantity Information
To specify quantity information
Code specifying the type of quantity
- 15
- Quantity in Hold Out
Hold Inventory (for REF02 = "ACC")
- 20
- Unusable Quantity
Total Unavailable Inventory
- 33
- Quantity Available for Sale (stock quantity)
Total Available Inventory
- 35
- Inventory on Shelf + Work in Progress
Available Transitional Inventory
- 37
- Work In Process
Carton Inventory
- A1
- Acceptable Unserviceable Quantity
Indicates what portion of the total requested quantity may be accepted in an unserviceable condition.
Unavailable Transitional inventory
- GZ
- Active Listings
Available Active Inventory
- KM
- Active Line Items Delinquent
Unavailable Case inventory
- RJ
- Quantity Available on Shelf
Available Case Inventory
- TO
- Total
Total SKU Inventory
- Y4
- Number of Active Accounts This Cycle
Available Case Pick Inventory
Numeric value of quantity
"15" = Hold Inventory (for REF02 = "ACC")
"20" = Total Unavailable Inventory
"33" = Total Available Inventory
"35" = Available Transitional Inventory
"37" = Carton Inventory
"A1" = Unavailable Transitional inventory
"GZ" = Available Active Inventory
"KM" = Unavailable Case inventory
"RJ" = Available Case Inventory
"TO" = Total SKU Inventory
"Y4" = Available Case Pick Inventory
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Loop Header
To indicate that the next segment begins a loop
The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE
Reference Information
To specify identifying information
- The REF loop conveys serial number, lot number, and inventory data.
ACC - Lock Code (when QTY01 = "15")
SE - Serial Number(s) with the Lock Code above
ACC and SE segments will occur within the same LS loop.
Code qualifying the Reference Identification
- ACC
- Status
- SE
- Serial Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
When REF01 = "ACC" this is either the UPS Lock Code or Client Lock Code (if requested).
Loop Trailer
To indicate that the loop immediately preceding this segment is complete
The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
N1*WH*001*54*1001~
LIN*00001*VN*081871111~
PID*F****Product 1 Description~
QTY*TO*12*EA~
QTY*RJ*7*EA~
QTY*20*5*EA~
QTY*KM*5*EA~
QTY*33*7*EA~
QTY*15*5*EA~
LS*REF~
REF*ACC*RT~
LE*REF~
LIN*00002*VN*081871122~
PID*F****Product 2 Description~
DTM*036*20170128~
REF*LT*CB22328~
QTY*TO*8*EA~
QTY*20*8*EA~
QTY*KM*8*EA~
QTY*15*6*EA~
LS*REF~
REF*ACC*DM~
LE*REF~
QTY*15*2*EA~
LS*REF~
REF*ACC*EX~
LE*REF~
LIN*00003*VN*081871133~
PID*F****Product 3 Description~
QTY*TO*8*EA~
QTY*GZ*3*EA~
QTY*20*5*EA~
QTY*KM*5*EA~
QTY*33*3*EA~
LS*REF~
REF*SE*410141501~
REF*SE*410141502~
REF*SE*410141503~
LE*REF~
QTY*15*2*EA~
LS*REF~
REF*ACC*DM~
REF*SE*410141505~
REF*SE*410141507~
LE*REF~
QTY*15*3*EA~
LS*REF~
REF*ACC*RT~
REF*SE*410141504~
REF*SE*410141506~
REF*SE*410141508~
LE*REF~
CTT*3~
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