X12 846 Inventory Inquiry/Advice

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Inventory Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3) for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of inventory with no obligation on the seller of goods and services to reserve that inventory.

Delimiters

• ~ Segment
• * Element
• > Component
• ^ Repetition

ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Code identifying the type of information in the Authorization Information · 00 No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required Min 10 Max 10 · Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Code identifying the type of information in the Security Information · 00 No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required Min 10 Max 10 · This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required Min 15 Max 15 · Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required Min 2 Max 2 · Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified · Codes 01 Duns (Dun & Bradstreet) 02 SCAC (Standard Carrier Alpha Code) 03 FMC (Federal Maritime Commission) 04 IATA (International Air Transport Association) 07 Global Location Number (GLN) 08 UCC EDI Communications ID (Comm ID) 09 X.121 (CCITT) 10 Department of Defense (DoD) Activity Address Code 11 DEA (Drug Enforcement Administration) 12 Phone (Telephone Companies) 13 UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code) 14 Duns Plus Suffix 15 Petroleum Accountants Society of Canada Company Code 16 Duns Number With 4-Character Suffix 17 American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit) 18 Association of American Railroads (AAR) Standard Distribution Code 19 EDI Council of Australia (EDICA) Communications ID Number (COMM ID) 20 Health Industry Number (HIN) 21 Integrated Postsecondary Education Data System, or (IPEDS) 22 Federal Interagency Commission on Education, or FICE 23 National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES 24 The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP 25 ACT, Inc. 4-Digit Code of Postsecondary Institutions. 26 Statistics of Canada List of Postsecondary Institutions 27 Carrier Identification Number as assigned by Health Care Financing Administration (HCFA) 28 Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA) 29 Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA) 30 U.S. Federal Tax Identification Number 31 Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC) 32 U.S. Federal Employer Identification Number (FEIN) 33 National Association of Insurance Commissioners Company Code (NAIC) 34 Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA) 35 Statistics Canada Canadian College Student Information System Institution Codes 36 Statistics Canada University Student Information System Institution Codes 37 Society of Property Information Compilers and Analysts 38 The College Board and ACT, Inc. 6-Digit Code List of Secondary Institutions AM Association Mexicana del Codigo de Producto (AMECOP) Communication ID NR National Retail Merchants Association (NRMA) - Assigned SA User Identification Number as assigned by the Safety and Fitness Electronic Records (SAFER) System SN Standard Address Number ZZ Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required Min 15 Max 15 · Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required YYMMDD format · Date of the interchange

ISA-10 · I09 · Interchange Time · Required HHMM format · Time of the interchange

ISA-11 · I65 · Repetition Separator · Required Min 1 Max 1 · Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator · ^ Repetition Separator

ISA-12 · I11 · Interchange Control Version Number · Required · Code specifying the version number of the interchange control segments · 00501 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

ISA-13 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required Min 1 Max 1 · Code indicating sender's request for an interchange acknowledgment · 0 No Interchange Acknowledgment Requested 1 Interchange Acknowledgment Requested (TA1)

ISA-15 · I14 · Interchange Usage Indicator · Required Min 1 Max 1 · Code indicating whether data enclosed by this interchange envelope is test, production or information · I Information P Production Data T Test Data

ISA-16 · I15 · Component Element Separator · Required Min 1 Max 1 · Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator · > Component Element Separator

GS

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Code identifying a group of application related transaction sets · IB Inventory Inquiry/Advice (846)

GS-02 · 142 · Application Sender's Code · Required Min 2 Max 15 · Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required Min 2 Max 15 · Code identifying party receiving transmission; codes agreed to by trading partners

GS-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05 · 337 · Time · Required HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required Min 1 Max 2 · Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480 · T Transportation Data Coordinating Committee (TDCC) X Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed · 005010 Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST

0100

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Code uniquely identifying a Transaction Set The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). · 846 Inventory Inquiry/Advice

ST-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BIA

0200

Beginning Segment for Inventory Inquiry/Advice

RequiredMax use 1

To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

BIA-01 · 353 · Transaction Set Purpose Code · Required · Code identifying purpose of transaction set · 08 Status

BIA-02 · 755 · Report Type Code · Required · Code indicating the title or contents of a document, report or supporting item · LC Location Inventory Report

BIA-03 · 127 · Reference Identification · Required Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier BIA03 identifies the number of the inquiry/advice that is transferred.

BIA-04 · 373 · Date · Required CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year BIA04 identifies the date of the inquiry/advice that is transferred. · Usage notes Date Transaction File Generated

BIA-05 · 337 · Time · Optional HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format · Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) BIA05 identifies the time of the inquiry/advice that is transferred. · Usage notes Time Transaction File Generated

N1 Loop

OptionalMax >1

N1

0800

Party Identification

RequiredMax use 1

To identify a party by type of organization, name, and code

Example

At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Code identifying an organizational entity, a physical location, property or an individual · WH Warehouse

N1-02 · 93 · Name · Optional Min 1 Max 60 · Free-form name · Usage notes Client Warehouse Division Code

N1-03 · 66 · Identification Code Qualifier · Optional · Code designating the system/method of code structure used for Identification Code (67) · 54 Warehouse

N1-04 · 67 · Identification Code · Optional Min 2 Max 80 · Code identifying a party or other code This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. · Usage notes Client Warehouse Code

Detail

LIN Loop

RequiredMax >1

LIN

0100

Item Identification

RequiredMax use 1

To specify basic item identification data

Example

If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required

LIN-01 · 350 · Assigned Identification · Optional Min 1 Max 20 · Alphanumeric characters assigned for differentiation within a transaction set LIN01 is the line item identification · Usage notes Format 00009

LIN-02 · 235 · Product/Service ID Qualifier · Required · Code identifying the type/source of the descriptive number used in Product/Service ID (234) LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. · VC Vendor's (Seller's) Catalog Number VN Vendor's (Seller's) Item Number

LIN-03 · 234 · Product/Service ID · Required Min 1 Max 48 · Identifying number for a product or service · Usage notes Client Material Number

LIN-04 · 235 · Product/Service ID Qualifier · Optional · Code identifying the type/source of the descriptive number used in Product/Service ID (234) · UP UCC - 12 Data structure for the 12 digit EAN.UCC (EAN International.Uniform Code Council) Global Trade Identification Number (GTIN). Also known as the Universal Product Code (U.P.C.).

LIN-05 · 234 · Product/Service ID · Optional Min 1 Max 48 · Identifying number for a product or service · Usage notes Item UPC Code

PID

0300

Product/Item Description

OptionalMax use 200

To describe a product or process in coded or free-form format

PID-01 · 349 · Item Description Type · Required · Code indicating the format of a description If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used. · F Free-form

PID-05 · 352 · Description · Optional Min 1 Max 80 · A free-form description to clarify the related data elements and their content · Usage notes Product Description

DTM

1000

Expiration

OptionalMax use 10

To specify pertinent dates and times

Example

Variants (all may be used)

DTMLot Number Expiration

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 036 Expiration Date coverage expires.

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year · Usage notes Expiration Date. Either qualifier can be sent, per client request.

DTM

1000

Lot Number Expiration

OptionalMax use 10

To specify pertinent dates and times

Example

Variants (all may be used)

DTMExpiration

DTM-01 · 374 · Date/Time Qualifier · Required · Code specifying type of date or time, or both date and time · 208 Lot Number Expiration

DTM-02 · 373 · Date · Optional CCYYMMDD format · Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year · Usage notes Expiration Date. Either qualifier can be sent, per client request.

REF

1400

Location on Product Code

OptionalMax use >1

To specify identifying information

Example

Variants (all may be used)

REFLot NumberREFShipment Origin Code

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · L2 Location on Product Code

REF-02 · 127 · Reference Identification · Optional Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Product Status

REF

1400

Lot Number

OptionalMax use >1

To specify identifying information

Example

Variants (all may be used)

REFLocation on Product CodeREFShipment Origin Code

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · LT Lot Number

REF-02 · 127 · Reference Identification · Optional Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Lot Number

REF

1400

Shipment Origin Code

OptionalMax use >1

To specify identifying information

Example

Variants (all may be used)

REFLocation on Product CodeREFLot Number

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · 4B Shipment Origin Code

REF-02 · 127 · Reference Identification · Optional Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes Country of Origin

QTY Loop

OptionalMax >1

QTY

3200

Quantity Information

RequiredMax use 1

To specify quantity information

QTY-01 · 673 · Quantity Qualifier · Required · Code specifying the type of quantity · 15 Quantity in Hold Out Hold Inventory (for REF02 = "ACC") 20 Unusable Quantity Total Unavailable Inventory 33 Quantity Available for Sale (stock quantity) Total Available Inventory 35 Inventory on Shelf + Work in Progress Available Transitional Inventory 37 Work In Process Carton Inventory A1 Acceptable Unserviceable Quantity Indicates what portion of the total requested quantity may be accepted in an unserviceable condition. Unavailable Transitional inventory GZ Active Listings Available Active Inventory KM Active Line Items Delinquent Unavailable Case inventory RJ Quantity Available on Shelf Available Case Inventory TO Total Total SKU Inventory Y4 Number of Active Accounts This Cycle Available Case Pick Inventory

QTY-02 · 380 · Quantity · Optional Min 1 Max 15 · Numeric value of quantity · Usage notes "15" = Hold Inventory (for REF02 = "ACC") "20" = Total Unavailable Inventory "33" = Total Available Inventory "35" = Available Transitional Inventory "37" = Carton Inventory "A1" = Unavailable Transitional inventory "GZ" = Available Active Inventory "KM" = Unavailable Case inventory "RJ" = Available Case Inventory "TO" = Total SKU Inventory "Y4" = Available Case Pick Inventory

QTY-03 · C001 · Composite Unit of Measure

C001-01 · 355 · Unit or Basis for Measurement Code · Required Min 2 Max 2 · Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

LS

3800

Loop Header

OptionalMax use 1

To indicate that the next segment begins a loop

LS-01 · 447 · Loop Identifier Code · Required Min 1 Max 6 · The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

REF Loop

OptionalMax >1

REF

3900

Reference Information

RequiredMax use 1

To specify identifying information

• The REF loop conveys serial number, lot number, and inventory data.

Usage notes

ACC - Lock Code (when QTY01 = "15")
SE - Serial Number(s) with the Lock Code above

ACC and SE segments will occur within the same LS loop.

REF-01 · 128 · Reference Identification Qualifier · Required · Code qualifying the Reference Identification · ACC Status SE Serial Number

REF-02 · 127 · Reference Identification · Optional Min 1 Max 50 · Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier · Usage notes When REF01 = "ACC" this is either the UPS Lock Code or Client Lock Code (if requested).

LE

4400

Loop Trailer

OptionalMax use 1

To indicate that the loop immediately preceding this segment is complete

LE-01 · 447 · Loop Identifier Code · Required Min 1 Max 6 · The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

Summary

CTT

0100

Transaction Totals

OptionalMax use 1

To transmit a hash total for a specific element in the transaction set

• Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.

CTT-01 · 354 · Number of Line Items · Required Min 1 Max 6 · Total number of line items in the transaction set

SE

0200

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required Min 1 Max 10 · Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required Min 4 Max 9 · Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required Min 1 Max 6 · Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required Min 1 Max 9 · Assigned number originated and maintained by the sender

IEA

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required Min 1 Max 5 · A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required Min 9 Max 9 · A control number assigned by the interchange sender

EDI Samples

Sample

BIA*08*LC*333458792*20170323*195019~
N1*WH*001*54*1001~
LIN*00001*VN*081871111~
PID*F****Product 1 Description~
QTY*TO*12*EA~
QTY*RJ*7*EA~
QTY*20*5*EA~
QTY*KM*5*EA~
QTY*33*7*EA~
QTY*15*5*EA~
LS*REF~
REF*ACC*RT~
LE*REF~
LIN*00002*VN*081871122~
PID*F****Product 2 Description~
DTM*036*20170128~
REF*LT*CB22328~
QTY*TO*8*EA~
QTY*20*8*EA~
QTY*KM*8*EA~
QTY*15*6*EA~
LS*REF~
REF*ACC*DM~
LE*REF~
QTY*15*2*EA~
LS*REF~
REF*ACC*EX~
LE*REF~
LIN*00003*VN*081871133~
PID*F****Product 3 Description~
QTY*TO*8*EA~
QTY*GZ*3*EA~
QTY*20*5*EA~
QTY*KM*5*EA~
QTY*33*3*EA~
LS*REF~
REF*SE*410141501~
REF*SE*410141502~
REF*SE*410141503~
LE*REF~
QTY*15*2*EA~
LS*REF~
REF*ACC*DM~
REF*SE*410141505~
REF*SE*410141507~
LE*REF~
QTY*15*3*EA~
LS*REF~
REF*ACC*RT~
REF*SE*410141504~
REF*SE*410141506~
REF*SE*410141508~
LE*REF~
CTT*3~