X12 860 Purchase Order Change
This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Change Request - Buyer Initiated Transaction Set (860) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide the information required for the customary and established business and industry practice relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the two parties.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PC
- Purchase Order Change Request - Buyer Initiated (860)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 860
- Purchase Order Change Request - Buyer Initiated
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order Change
To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 01
- Cancellation
- 05
- Replace
- 21
- Transaction on Hold
- RH
- Release Hold
Code specifying the type of Purchase Order
- DR
- Direct Ship
Ships directly to multiple stores.
- DS
- Dropship
Ships to consumer (may flow through a Williams Sonoma DC, but must still include a branded packing slip).
- SA
- Stand-alone Order
Ships directly to a DC or Store
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BCH06 is the date assigned by the purchaser to purchase order.
Purchase Order Change Date
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Reference Information
To specify identifying information
On drop ship Purchase Orders, when REF01 = 19, REF02 will contain the Williams Sonoma divison code that determines which branded packing slip is to be used. REF03 will contain the full division name. Possible divisions are:
PB- Pottery Barn
WS- Williams Sonoma
WE- West Elm
PK - Pottery Barn Kids
PT - PBteen
MG- Mark and Graham
RJ- Rejuvenation
WH- Williams Sonoma Home
GR- GreenRow There will never be drop ship orders for brand GR, so there is no corresponding branded packing slip for this division.
OT - Other: There will never be drop ship orders for brand OT, so there is no corresponding branded packing slip for this division.
If a perishable order, REF01 of PO will be present and REF03 will say 'Perishable'.
When REF01 = AN, REF02 will be one of the following Purchase Order SubTypes
Complimentary - Complimentary order for the consumer due to issues with the original order
Replacement - replacement order for the consumer due to issues with the original order
Regular - Regular Order
Code qualifying the Reference Identification
- 19
- Division Identifier
- 87
- Functional Category
WSI uses to advise the Purchase Order Category ('INT' for international and 'DOM' for domestic).
- AN
- Associated Purchase Orders
Williams Sonoma Sub Purchase Order Type
- CO
- Customer Order Number
- DP
- Department Number
Williams Sonoma Department Number
- IA
- Internal Vendor Number
Williams Sonoma assigned vendor ID - Mandatory
- MR
- Merchandise Type Code
This is the Williams Sonoma assigned channel that must be included on the shipping label.
- PO
- Purchase Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Code identifying payment terms for transportation charges
- FOB01 indicates which party will pay the carrier.
- CC
- Collect
- DF
- Defined by Buyer and Seller
- PP
- Prepaid (by Seller)
Code identifying type of location
- FOB02 is the code specifying transportation responsibility location.
- OR
- Origin (Shipping Point)
A free-form description to clarify the related data elements and their content
Code identifying the source of the transportation terms
- 01
- Incoterms
Code identifying the trade terms which apply to the shipment transportation responsibility
- CFR
- Cost and Freight
- CIF
- Cost, Insurance, and Freight
- CIP
- Carriage and Insurance Paid To
- CPT
- Carriage Paid To
- DDU
- Deliver Duty Unpaid
- DEQ
- Delivered Ex Quay
- EXW
- Ex Works
- FCA
- Free Carrier
- FOB
- Free on Board
Sales Requirements
To specify general conditions or requirements of the sale
Code to identify a specific requirement or agreement of sale
- BK
- Ship Partial - Balance Back Order
- SC
- Ship Complete
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
If this is a flow through order (N101 of BY is present) then the TD504 element pertains to the first leg of the shipment and the TD505 and TD512 pertain to the second leg (final mile).
Code specifying the method or type of transportation for the shipment
- A
- Air
- M
- Motor (Common Carrier)
- O
- Containerized Ocean
- R
- Rail
- U
- Private Parcel Service
- VE
- Vessel, Ocean
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Carrier Routing / Name
Code indicating the level of transportation service or the billing service offered by the transportation carrier
- 3D
- Three Day Service
- CG
- Ground
- CX
- Express Service
- G2
- Standard Service
- ON
- Overnight
- SE
- Second Day
Carrier Details (Equipment)
To specify transportation details relating to the equipment used by the carrier
Code identifying type of equipment used for shipment
- CN
- Container
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- L1
- Letters or Notes
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- GEN
- General Note
- GFT
- Gift Notes (To be included on the Branded Packing Slip.)
- PCK
- Packing Slip Notes (To be included on the Branded Packing Slip.)
- RTN
- Return Instructions (To be included on the Branded Packing Slip.)
- SHP
- Shipping Note
To transmit large volumes of message text
If N902 =
- GEN - MTX02 is a General Note
- SHP - MTX02 is a Shipping Note
- PCK - MTX02 is a Packing Slip note (to be put on the Branded Packing Slip)
- GFT - MTX02 is a Gift Note (To be included on the Branded Packing Slip.)
- RTN - MTX02 is a Return Instruction (To be included on the Branded Packing Slip.)
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- AG
- Agent/Agency
Import Agent
- BT
- Bill-to-Party
Legal Williams Sonoma Entity to be returned on Invoices.
- BY
- Buying Party (Purchaser)
Consumer Buying Party
If this address is present it indicates this consumer order is flowing through a Williams Sonoma DC. A Branded Packing Slip must be included inside the carton and a GS1-128 label included on the outside. - FW
- Forwarder
Freight forwarder being used for this order.
- SO
- Sold To If Different From Bill To
Consumer Sold To address, to be included on the branded packing slip.
- ST
- Ship To
Either a header or line level ship to will always be provided.
- VN
- Vendor
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names
Party Location
To specify the location of the named party
Will be present when N101 = ST.
Geographic Location
To specify the geographic place of the named party
Will be present when N101 = ST
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
Detail
Line Item Change
To specify changes to a line item
Alphanumeric characters assigned for differentiation within a transaction set
- POC01 is the purchase order line item identification.
Code specifying the type of change to the line item
- CT
- Change of Dates
- DI
- Delete Item(s)
- NC
- Concurrent Item (No Change)
- PC
- Price Change
- QD
- Quantity Decrease
- QI
- Quantity Increase
- RZ
- Replace All Values
Numeric value of quantity
- POC03 is quantity ordered.
This will always be '0'. The new quantity to be fulfilled will be in the POC04.
Quantity left to receive as qualified by the unit of measure
New Order Qty
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SK
- Stock Keeping Unit (SKU)
Williams Sonoma assigned SKU
Identifying number for a product or service
The Williams Sonoma SKU must be included on the branded packing slip. If Subline/componenent items are present on the order, it is the master/bundled item that must be included on the branded packing slip.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UP
- UCC - 12
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- GTIN 14-digit Data Structure
Identifying number for a product or service
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Pricing Information
To specify pricing information
The retail price must be included included on the branded packing slip. If there are subline items - the master bundle item is the SKU and Price that is included on the branded packing slip.
The Retail Price Currency must be pulled from the 850 Purchase Order
Code identifying pricing specification
- RTL
- Retail
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Measurements
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
Code identifying a specific product or process characteristic to which a measurement applies
- HT
- Height
- LN
- Length
- VOL
- Volume
- WD
- Width
- WT
- Weight
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CC
- Cubic Centimeter
- CD
- Carat
- CI
- Cubic Inches
- CM
- Centimeter
- FT
- Foot
- IN
- Inch
- KG
- Kilogram
- LB
- Pound
- MM
- Millimeter
- OZ
- Ounce - Av
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
- 09
- Sub-product
Import Description
A free-form description to clarify the related data elements and their content
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
Route Number
To specify identifying information
When REF01 = RU, REF02 is the WSI Ship Via Code and REF03 is the WSI assigned HUB code.
If present, both must be included on the GS1 Shipping Label.
Code qualifying the Reference Identification
- RU
- Route Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Tariff Number
To specify identifying information
If there are more than 2 harmonized tariff codes for an item, the first two will be sent in the TC2 segment with the remaining sent in REF02 with REF01 of TS
Code qualifying the Reference Identification
- TS
- Tariff Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
Code identifying the service, promotion, allowance, or charge
- A470
- Art Work
Used for Personalization costs
- D500
- Handling
- F155
- Packaging
- I570
- Warehouse
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Destination Quantity
To specify destination and quantity detail
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code designating the system/method of code structure used for Identification Code (67)
- SDQ02 is used only if different than previously defined in the transaction set.
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- SDQ03 is the store number.
Code which identifies a specific location
- SDQ23 identifies the area within the location identified in SDQ03, SDQ05, SDQ07, SDQ09, SDQ11, SDQ13, SDQ15, SDQ17, SDQ19, and SDQ21.
- SDQ23 may be used to identify areas within a store, e.g., front room, back room, selling outpost, end aisle display, etc. The value is agreed to by trading partners or industry conventions.
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 001
- Cancel After
- 002
- Delivery Requested
- 036
- Expiration
If present, 036 will be the expiration date of the corresponding TC202 Harmonized Tariff Code
- 037
- Ship Not Before
- 038
- Ship No Later
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Commodity
To identify a commodity or a group of commodities or a tariff page commodity
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- L1
- Letters or Notes
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
N902 will contain one of the following 3 characters codes to identify the type of note to follow in MTX02. Customization notes will include gift wrap, personalization and monogram font and color details when applicable.
. GEN: General Note
. CCG: Customizations
. SHP: Shipping Note - To be included on the sidemark label.
- CCG
- Customizations
- GEN
- General Note
- SHP
- Shipping Note
To be included on the sidemark label.
To transmit large volumes of message text
If N902 =
- GEN - MTX02 is a General Note
- CCG - MTX02 is a Customization
Party Identification
To identify a party by type of organization, name, and code
Geographic Location
To specify the geographic place of the named party
If component items are sent in the SLN segment, that is the level of items that should be returned on the 855, 856, and 810.
Subline Item Detail
To specify product subline detail item data
Alphanumeric characters assigned for differentiation within a transaction set
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- I
- Included
Numeric value of quantity
This is the quantity of the component item included in the kit.
POC04 * SLN04 is the total quantity of the component being ordered.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- SK
- Stock Keeping Unit (SKU)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UP
- UCC - 12
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- UK
- GTIN 14-digit Data Structure
Identifying number for a product or service
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
- 08
- Product
A free-form description to clarify the related data elements and their content
Measurements
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001)
Code identifying a specific product or process characteristic to which a measurement applies
- HT
- Height
- LN
- Length
- VOL
- Volume
- WD
- Width
- WT
- Weight
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CC
- Cubic Centimeter
- CD
- Carat
- CI
- Cubic Inches
- CM
- Centimeter
- FT
- Foot
- IN
- Inch
- KG
- Kilogram
- LB
- Pound
- MM
- Millimeter
- OZ
- Ounce - Av
Commodity
To identify a commodity or a group of commodities or a tariff page commodity
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- N
- No Allowance or Charge
Code identifying the service, promotion, allowance, or charge
- A470
- Art Work
Used for Personalization costs
- D500
- Handling
- F155
- Packaging
- I570
- Warehouse
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Pricing Information
To specify pricing information
Code identifying pricing specification
- RTL
- Retail
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Extended Reference Information
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- L1
- Letters or Notes
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
N902 will contain one of the following 3 characters codes to identify the type of note to follow in MTX02. Customization notes will include gift wrap, personalization and monogram font and color details when applicable.
- GEN: General Note
- CCG: Customizations
- CCG
- Customizations
- GEN
- General Note
Text
To specify textual data
To transmit large volumes of message text
If N902 =
- GEN - MTX02 is a General Note
- CCG - MTX02 is a Customization
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of POC segments.
If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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