EDI 875 Grocery Products Purchase Order

Functional Group OG

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format establishes the data contents of the Grocery Products Purchase Order Transaction Set (875) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to provide for customary and established grocery industry practice relative to the placement of purchase orders for finished goods in a retail or wholesale consumer market. This standard can be used by a retailer or wholesaler organization to request delivery of finished goods from a broker or supplier organization. This transaction set should not be used to convey purchase order changes or purchase order acknowledgement information.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit identifying dates and numbers for this transaction set

  3. To transmit identifying information as specified by the Reference Identification Qualifier

  4. To identify a person or office to whom communications should be directed

  5. To specify pertinent dates and times

  6. To transmit information in a free-form format, if necessary, for comment or special instruction

  7. To specify transportation instructions relating to the shipment

  8. To specify the terms of sale

    The G23 segment can be used at the header level or detail level, but not both. When it is used at the detail level, there must be at least one occurrence of the G23 segment for each iteration of the G68 segment.
  9. 0100 Loop Mandatory
    Repeat 10
    1. To identify a party by type of organization, name, and code

      One occurrence of the N1 loop must be used to identify the party to whom the merchandise is to be shipped.
    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

  10. 0200 Loop Optional
    Repeat 100
    1. To specify allowances, charges, or services

    2. To describe the allowance or charge in free-form format

Detail

Position
Segment
Name
Max use
  1. 0300 Loop Mandatory
    Repeat 9999
    1. To specify basic and most frequently used purchase order line item data

    2. To describe an item in free-form format

    3. To provide for miscellaneous information relative to a line item

    4. To transmit identifying information as specified by the Reference Identification Qualifier

    5. To specify the terms of sale

      The G23 segment can be used at the header level or detail level, but not both. When it is used at the detail level, there must be at least one occurrence of the G23 segment for each iteration of the G68 segment.
    6. 0310 Loop Optional
      Repeat 100
      1. To specify allowances, charges, or services

      2. To describe the allowance or charge in free-form format

    7. 0320 Loop Optional
      Repeat 9999
      1. To identify a party by type of organization, name, and code

      2. To specify quantity information

      3. To transmit identifying information as specified by the Reference Identification Qualifier

    8. 0330 Loop Optional
      Repeat 100
      1. To specify product subline detail item data

      2. To specify allowances, charges, or services

Summary

Position
Segment
Name
Max use
  1. To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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