197 Real Estate Title Evidence

Functional Group TO

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Real Estate Title Evidence Transaction Set (197) for use within the context of an Electronic Data Interchange (EDI) environment. This standard can be used to transfer the data contained in standard Title Reports, Title Commitments, and Title Policy Forms of the American Land Title Association, as well as the corresponding State Forms or other title evidence formats indicating the results of the title examination process.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
N1 Loop
Repeat 5
0300
NameMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 Loop is used to indicate the party sending and receiving the title evidence. This may be a title agent, underwriter, or other office that prepares title evidences.
0500
Address InformationOptional
Max 2
To specify the location of the named party
0600
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
0700
Reference IdentificationOptional
Max 12
To specify identifying information
The REF Segment contains the reference numbers of the sending and receiving parties.
0800
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
PID Loop
Repeat >1
0100
Product/Item DescriptionMandatory
Max 1
To describe a product or process in coded or free-form format
The PID Loop contains the type and content of the title evidence.
0200
Reference IdentificationMandatory
Max 12
To specify identifying information
The REF Segment contains title evidence numbers.
0300
Date or Time or PeriodOptional
Max 1
To specify any or all of a date, a time, or a time period
0400
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
NM1 Loop
Repeat 5
0500
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
The NM1 Loop provides for the transmission of signature, authorization, corporate seal images, and information.
0700
Address InformationOptional
Max 1
To specify the location of the named party
0800
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
EFI Loop
Repeat >1
0900
Electronic Format IdentificationMandatory
Max 1
To provide basic information about the electronic format of the interchange data
1000
Binary DataOptional
Max 1
To transfer binary data in a single data segment and allow identification of the end of the data segment through a count; there is no identification of the internal structure of the binary data in this segment
NX1 Loop
Repeat >1
1100
Property or Entity IdentificationMandatory
Max 1
To define the attributes of a property or an entity
The NX1 Loop is used to provide both an address and legal description for the subject property.
1200
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
1300
Property Description/Legal DescriptionOptional
Max 20
To provide specifics on property or legal description; this segment provides for a simple legal description such as lot, block and subdivision
1400
Property Metes and Bounds DescriptionOptional
Max >1
To describe real estate property by boundary lines with their terminal points and angles; this segment defines legal boundaries of real estate property
FGS Loop
Repeat 10
1500
Form GroupMandatory
Max 1
To provide information for a section or data group in a form or schedule
The FGS Loop provides for the description of individual schedules within a certain form of title evidence.
1600
Date or Time or PeriodOptional
Max 2
To specify any or all of a date, a time, or a time period
1700
Financial ParticipationOptional
Max 1
Defines nature of participation in financial account
1800
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
1900
Reference IdentificationOptional
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
IN1 Loop
Repeat >1
2000
Individual IdentificationMandatory
Max 1
To provide identification of an individual or entity
The IN1 Loop provides title vesting, liability, premium, and information on the insured.
2100
Individual Name Structure ComponentsOptional
Max 30
To sequence individual name components for maximum specificity
2200
Monetary AmountOptional
Max 2
To indicate the total monetary amount
The AMT segment provides details on the liability and premium amounts associated with the title insurance product.
2300
InsuranceOptional
Max 1
To specify details related to insurance
2400
Message TextOptional
Max 10
To provide a free-form format that allows the transmission of text information
LQ Loop
Repeat >1
2500
Industry CodeMandatory
Max 1
Code to transmit standard industry codes
The LQ Loop provides for the description of title exceptions, requirements, and other specific elements of the title evidence document.
2600
Date or Time or PeriodOptional
Max 3
To specify any or all of a date, a time, or a time period
2700
Reference IdentificationOptional
Max >1
To specify identifying information
2800
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
IN1 Loop
Repeat >1
2900
Individual IdentificationMandatory
Max 1
To provide identification of an individual or entity
The IN1 Loop is the name associated with the title exception.
3000
Individual Name Structure ComponentsOptional
Max 30
To sequence individual name components for maximum specificity
3100
InsuranceOptional
Max 20
To specify details related to insurance
3200
Message TextOptional
Max 4
To provide a free-form format that allows the transmission of text information
LX Loop
Repeat 1
3300
Assigned NumberMandatory
Max 1
To reference a line number in a transaction set
3400
SignatureOptional
Max 1
To transmit an electronic identity
3500
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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