EDI 890 Contract & Rebate Management Transaction

Functional Group D4

X12M Supply Chain Subcommittee

This X12 transaction set contains the format and establishes the data contents of the Contract and Rebate Management transaction for use within the context of an Electronic Data Interchange (EDI) environment. This X12 transaction set can be used to confirm, in an electronic format, the details of a contract that has been negotiated between two or more Foodservice parties. Information conveyed in the transaction includes trade party name, address and contact information; trade party role(s), identification of the contract program(s) and the specifics of the program(s) - including specific deals, date(s), contract performance requirements, volume measurements, benchmarks, rebate/billback information, and identification of the product(s), product classification, services(s), and equipment.

Heading

1. 0100 · ST · Transaction Set Header · Max 1 · Mandatory

   To indicate the start of a transaction set and to assign a control number

2. 0200 · CTH · Beginning Segment for Contract Transaction Set · Max 1 · Mandatory

   To indicate the beginning of the Contract and Rebate Management Transaction Set and transmit identifying contract information

3. 0300 · CUR · Currency · Max 1 · Optional

   To specify the currency (dollars, pounds, francs, etc.) used in a transaction

4. 0400 · DTM · Date/Time Reference · Max 10 · Optional

   To specify pertinent dates and times

5. 0500 · MTX · Text · Max 1 · Optional

   To specify textual data

6. 0600 · REF · Reference Information · Max >1 · Optional

   To specify identifying information

7. 0700 · SAC · Service, Promotion, Allowance, or Charge Information · Max >1 · Optional

   To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

8. 0100 Loop Optional Repeat >1

   1. 0900 · NM1 · Individual or Organizational Name · Max 1 · Mandatory

      To supply the full name of an individual or organizational entity

      Loop 0100 is used to identify all parties to the contract.

   2. 1000 · NX1 · Property or Entity Identification · Max 1 · Optional

      To define the attributes of a property or an entity

   3. 1100 · PPR · Contract Party Restriction · Max >1 · Optional

      To identfiy a party as included or excluded in a contract or program

   4. 1200 · N2 · Additional Name Information · Max 2 · Optional

      To specify additional names

   5. 1300 · N3 · Party Location · Max 2 · Optional

      To specify the location of the named party

   6. 1400 · N4 · Geographic Location · Max 1 · Optional

      To specify the geographic place of the named party

   7. 1500 · PER · Administrative Communications Contact · Max >1 · Optional

      To identify a person or office to whom administrative communications should be directed

   8. 0120 Loop Optional Repeat >1

      1. 1700 · N1 · Party Identification · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

         Loop 0120 is used to identify a parent company.

      2. 1800 · N2 · Additional Name Information · Max 2 · Optional

         To specify additional names

      3. 1900 · N3 · Party Location · Max 2 · Optional

         To specify the location of the named party

      4. 2000 · N4 · Geographic Location · Max 1 · Optional

         To specify the geographic place of the named party

      5. 2100 · PER · Administrative Communications Contact · Max >1 · Optional

         To identify a person or office to whom administrative communications should be directed

9. 0140 Loop Optional Repeat >1

   1. 2300 · AMT · Monetary Amount Information · Max 1 · Mandatory

      To indicate the total monetary amount

      Loop 0140 is used to specify the minimum expected expenditure amount under the contract.

   2. 2400 · MTX · Text · Max 1 · Optional

      To specify textual data

10. 0160 Loop Optional Repeat >1

    1. 2600 · QTY · Quantity Information · Max 1 · Mandatory

       To specify quantity information

       Loop 0160 is used to specify the minimum expected quantity purchase under the contract.

    2. 2700 · MTX · Text · Max 1 · Optional

       To specify textual data

11. 2800 · LS · Loop Header · Max 1 · Optional

    To indicate that the next segment begins a loop

12. 0180 Loop Optional Repeat 3

    1. 3000 · N1 · Party Identification · Max 1 · Mandatory

       To identify a party by type of organization, name, and code

       Loop 0180 is used to identify the party that may make price changes, and the frequency thereof.

    2. 3100 · DTM · Date/Time Reference · Max 2 · Mandatory

       To specify pertinent dates and times

    3. 3200 · TBP · Frequency Basis · Max 1 · Optional

       To specify a frequency period for a product or process in which a change may occur

13. 3300 · LE · Loop Trailer · Max 1 · Optional

    To indicate that the loop immediately preceding this segment is complete

Detail

1. 0190 Loop Optional Repeat >1

   1. 0200 · CPL · Program Information · Max 1 · Mandatory

      To provide information about a selected program

      Loop 0190 specifies programs under the contract.

   2. 0300 · REF · Reference Information · Max >1 · Optional

      To specify identifying information

   3. 0400 · PPR · Contract Party Restriction · Max >1 · Optional

      To identfiy a party as included or excluded in a contract or program

   4. 0500 · MTX · Text · Max 1 · Optional

      To specify textual data

   5. 0200 Loop Optional Repeat >1

      1. 0700 · DTM · Date/Time Reference · Max 1 · Mandatory

         To specify pertinent dates and times

      2. 0800 · TBP · Frequency Basis · Max 1 · Optional

         To specify a frequency period for a product or process in which a change may occur

      3. 0900 · N1 · Party Identification · Max >1 · Optional

         To identify a party by type of organization, name, and code

   6. 0210 Loop Optional Repeat >1

      1. 1100 · AMT · Monetary Amount Information · Max 1 · Mandatory

         To indicate the total monetary amount

      2. 1200 · MEA · Measurements · Max 2 · Optional

         To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      3. 1300 · TBP · Frequency Basis · Max 1 · Optional

         To specify a frequency period for a product or process in which a change may occur

   7. 1400 · LS · Loop Header · Max 1 · Optional

      To indicate that the next segment begins a loop

   8. 0230 Loop Optional Repeat >1

      1. 1600 · N1 · Party Identification · Max 1 · Mandatory

         To identify a party by type of organization, name, and code

      2. 1700 · QTY · Quantity Information · Max 1 · Optional

         To specify quantity information

         This segment denotes the expected quantity performance by the contractee.

      3. 1800 · AMT · Monetary Amount Information · Max 1 · Optional

         To indicate the total monetary amount

      4. 1900 · MTX · Text · Max 1 · Optional

         To specify textual data

      5. 2000 · PSG · Program Spend · Max >1 · Optional

         To identify the spend type required by a program

      6. 2100 · CPI · Claimant Payment Information · Max 1 · Optional

         To specify how the claimant payment will be handled

      7. 0250 Loop Optional Repeat 1

         1. 2300 · SEF · Payment Handling · Max 1 · Mandatory

            To indicate the frequency and method for which trading partner financial settlement occurs

         2. 0260 Loop Optional Repeat >1

            1. 2500 · DTM · Date/Time Reference · Max 1 · Mandatory

               To specify pertinent dates and times

            2. 2600 · MTX · Text · Max 1 · Optional

               To specify textual data

   9. 2700 · LE · Loop Trailer · Max 1 · Optional

      To indicate that the loop immediately preceding this segment is complete

   10. 0300 Loop Optional Repeat >1

       1. 2900 · LX · Transaction Set Line Number · Max 1 · Mandatory

          To reference a line number in a transaction set

       2. 3000 · MTX · Text · Max 1 · Optional

          To specify textual data

       3. 0305 Loop Optional Repeat >1

          1. 3200 · FX2 · Product Classification · Max 1 · Mandatory

             To provide information about a product classification relevant to a program

             Loop 0305 specifies product classes relevant to the program.

          2. 3300 · AMT · Monetary Amount Information · Max 1 · Optional

             To indicate the total monetary amount

          3. 3400 · QTY · Quantity Information · Max 1 · Optional

             To specify quantity information

          4. 3500 · FX6 · Brand Label · Max >1 · Optional

             To identify brand labels

          5. 3600 · FX7 · Pack and Size · Max >1 · Optional

             To identify package and sizes

       4. 0310 Loop Optional Repeat >1

          1. 3800 · FX3 · Product Information · Max 1 · Mandatory

             To provide information relevant to a product

             Loop 0310 specifies products that are relevant to a program.

          2. 3900 · FU3 · Product Detail · Max 1 · Optional

             To provide detailed product information

          3. 4000 · FU4 · Product Pack Detail · Max 1 · Optional

             To describe the inner packs of a product

          4. 4100 · FU5 · Co-Product Information · Max 1 · Optional

             To identify co-product and linked products

          5. 4200 · AMT · Monetary Amount Information · Max 1 · Optional

             To indicate the total monetary amount

          6. 4300 · QTY · Quantity Information · Max 1 · Optional

             To specify quantity information

       5. 0320 Loop Optional Repeat >1

          1. 4500 · FU1 · Bracket Information · Max 1 · Mandatory

             To provide product and bracket information

             Loop 0320 specifies the price brackets for the product classes (Loop 0305) and products (Loop 0310).

          2. 4600 · FU2 · Deal Value · Max 1 · Mandatory

             To provide price or rate values pertaining to a product bracket

       6. 0340 Loop Optional Repeat >1

          1. 4800 · FX4 · Equipment Information · Max 1 · Mandatory

             To provide details about equipment

             Loop 0340 specifies the equipment that is included under a program.

          2. 4900 · REF · Reference Information · Max 2 · Optional

             To specify identifying information

          3. 5000 · N1 · Party Identification · Max >1 · Mandatory

             To identify a party by type of organization, name, and code

          4. 5100 · DTM · Date/Time Reference · Max >1 · Optional

             To specify pertinent dates and times

          5. 5200 · ECS · Fees and Payment Schedule · Max 1 · Optional

             To provide payment information pertaining to equipment

       7. 0350 Loop Optional Repeat >1

          1. 5400 · FX5 · Services Information · Max 1 · Mandatory

             To identify a provided service

             Loop 0350 specifies the services that are included under a program.

          2. 5500 · N1 · Party Identification · Max >1 · Mandatory

             To identify a party by type of organization, name, and code

          3. 5600 · DTM · Date/Time Reference · Max >1 · Optional

             To specify pertinent dates and times

          4. 5700 · QTY · Quantity Information · Max 1 · Optional

             To specify quantity information

          5. 5800 · ECS · Fees and Payment Schedule · Max 1 · Optional

             To provide payment information pertaining to equipment

          6. 0400 Loop Optional Repeat >1

             1. 6000 · FX4 · Equipment Information · Max 1 · Mandatory

                To provide details about equipment

             2. 6100 · REF · Reference Information · Max 2 · Optional

                To specify identifying information

Summary

1. 0100 · SE · Transaction Set Trailer · Max 1 · Mandatory

   To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)