X12 820 Payment Order/Remittance Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.
This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RA
- Payment Order/Remittance Advice (820)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 820
- Payment Order/Remittance Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Payment Order/Remittance Advice
To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur
Example:
BPRC10000CACHCTX011234DA555 CUSTID0001*01987DA345123*19990101
Code designating the action to be taken by all parties
- C
- Payment Accompanies Remittance Advice
Monetary amount
- BPR02 specifies the payment amount.
Total payment amount for all items.
Code indicating whether amount is a credit or debit
- C
- Credit
- D
- Debit
Code identifying the method for the movement of payment instructions
Instruction to the origin bank on the method of pmt order being transmitted.
- ACH
- Automated Clearing House (ACH)
Code identifying the payment format to be used
- CCP
- Cash Concentration/Disbursement plus Addenda (CCD+) (ACH)
Optional - helpful if used.
- CTX
- Corporate Trade Exchange (CTX) (ACH)
Code identifying the type of identification number of Depository Financial Institution (DFI)
- When using this transaction set to initiate a payment, all or some of BPR06 through BPR16 may be required, depending on the conventions of the specific financial channel being used.
- BPR06 and BPR07 relate to the originating depository financial institution (ODFI).
- 01
- ABA Transit Routing Number Including Check Digits (9 digits)
Depository Financial Institution (DFI) identification number
Depository Financial Institution (DFI) ID Number.
Code indicating the type of account
- BPR08 is a code identifying the type of bank account or other financial asset.
- DA
- Demand Deposit
Account number assigned
- BPR09 is the account of the company originating the payment. This account may be debited or credited depending on the type of payment order.
Acct Number of Company originating payment. If BPR08 is present, then BPR09 is required.
A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9
A code defined between the originating company and the originating depository financial institution (ODFI) that uniquely identifies the company initiating the transfer instructions
Code identifying the type of identification number of Depository Financial Institution (DFI)
- BPR12 and BPR13 relate to the receiving depository financial institution (RDFI).
- 01
- ABA Transit Routing Number Including Check Digits (9 digits)
Depository Financial Institution (DFI) identification number
Depository Financial Institution (DFI) ID Number.
Code indicating the type of account
- BPR14 is a code identifying the type of bank account or other financial asset.
If BPR14 is present, then BPR15 is required.
- DA
- Demand Deposit
Account number assigned
- BPR15 is the account number of the receiving company to be debited or credited with the payment order.
Payee's Account Number.
Date expressed as CCYYMMDD
- BPR16 is the date the originating company intends for the transaction to be settled (i.e., Payment Effective Date).
Trace
To uniquely identify a transaction to an application
- The TRN segment is used to uniquely identify a payment order/remittance advice.
If Software does not provide for a TRN Segment, then REF01*TN and REF02 as indicated on following page is required.
Example: TRN11001983525
Code identifying which transaction is being referenced
- 1
- Current Transaction Trace Numbers
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- TRN02 provides unique identification for the transaction.
Trace Number (with no spaces or punctuation) - provides unique identification for the transaction.
A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9
- TRN03 identifies an organization.
Check Number
To specify identifying information
If TRN Segment is not used, then REF01 TN or CK is required.
Code qualifying the Reference Identification
- CK
- Check Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Required if REF01 is used.
A free-form description to clarify the related data elements and their content
Credit Note Number
To specify identifying information
If TRN Segment is not used, then REF01 TN or CK is required.
Example: REFCD1234564114
Code qualifying the Reference Identification
- CD
- Credit Note Number
BNSF Patron Code
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Required if REF01 is used.
A free-form description to clarify the related data elements and their content
Transaction Reference Number
To specify identifying information
If TRN Segment is not used, then REF01 TN or CK is required.
Code qualifying the Reference Identification
- TN
- Transaction Reference Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Required if REF01 is used.
A free-form description to clarify the related data elements and their content
Date/Time Reference
To specify pertinent dates and times
Example: DTM00719990101
Code specifying type of date or time, or both date and time
- 007
- Effective
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Format: HHMM
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
- CT
- Central Time
- ET
- Eastern Time
- MT
- Mountain Time
- PT
- Pacific Time
Example: N1PEBURLINGTON NORTHERN SANTA FE
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Detail
Entity
To designate the entities which are parties to a transaction and specify a reference meaningful to those entities
- The ENT loop is for vendor or consumer third party consolidated payments.
- ENT09 may contain the payee's accounts receivable customer number.
Example: ENT*1
Number assigned for differentiation within a transaction set
Only ENT01 is necessary because there is a single entity communicating with a single entity (sender to receiver).
Remittance Advice Accounts Receivable Open Item Reference
To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail
- Loop RMR is for open items being referenced or for payment on account.
The preferred qualifier in RMR01 is WY or FR. If WY or FR is not available, then BM should be used. IF RMRWY or RMRBM is used, then REF*EQ is mandatory.
DTM Segment is required in conjunction with RMR01WY and RMR01BM.
Example: RMRWY123456**5000
Code qualifying the Reference Identification
- Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication.
- BM
- Bill of Lading Number
- FR
- Freight Bill Number or Miscellaneous Bill Number
- WY
- Waybill Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Reference information as defined by the Reference ID Qualifier in RMR01.
WY=123456
Code specifying the accounts receivable open item(s), if any, to be included in the cash application.
- If RMR03 is present, it specifies how the cash is to be applied.
- If RMR03 is not present, this is a payment for an open item. If paying an open item, RMR02 must be present. If not paying a specific open item, RMR04 must be present.
- PO
- Payment on Account
Specifies how the cash is to be applied.
Reference Identification
To specify identifying information
If Waybill Number or Bill of Lading Number or Freight Bill Number is used in the RMR Segment, then same Number is not needed in the REF Segment. If REFWY or REFBM is used, then REF*EQ is mandatory.
If payment is based on an amount that is different from the amount shown on BNSF’s Freight Bill, use an REF Segment with a D0 qualifier. The REF02 should be one of the Reference IDs listed under Contents. The REF03 is used to provide additional information related to the amount being paid.
Examples:
REFBM1001
REFEQBNSF456002
REFD0RATE AUTHORITY*RATE SHOULD BE $2000 PER CAR
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
- D0
- Dispute Reason Code
- EQ
- Equipment Number
- FR
- Freight Bill Number or Miscellaneous Bill Number
- WY
- Waybill Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Reference information as defined by the Reference ID Qualifier in REF01.
BM=1001
IDs for D0 (Dispute Reason Code):
Equipment Size
Origin/Destination
Other
Rate Authority
Service Level
Through Rate vs Rule 11
Weight
A free-form description to clarify the related data elements and their content
Bill of Lading or Waybill Date
To specify pertinent dates and times
Example: DTM09519990101
Freight Bill
To specify pertinent dates and times
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Freight Bill Number in RMR Segment
BPR*C*10000*C*ACH*CTX*01*1234*DA*555*CUSTID0001**01*987*DA*345123*19990101
TRN*1*1001983525
REF*CD*1234564114
REF*TN*1001983525
DTM*007*19990101
N1*PE*BURLINGTON NORTHERN SANTA FE
N1*PR*CUSTOMER NAME
ENT*1
RMR*FR*018923888**5000
REF*BM*1003
DTM*022*19990101
RMR*FR*018923889**5000
REF*BM*1004
DTM*022*19990101
SE*16*000000001
Freight Bill Number in RMR Segment With Disputed Payment
BPR*C*9500*C*ACH*CTX*01*1234*DA*555*CUSTID0001**01*987*DA*345123*19990101
TRN*1*1001983525
REF*CD*1234564114
REF*TN*1001983525
DTM*007*19990101
N1*PE*BURLINGTON NORTHERN SANTA FE
N1*PR*CUSTOMER NAME
ENT*1
RMR*FR*018923888**4500
REF*D0*OTHER*DIVERSION TO DENVER
REF*BM*1003
DTM*022*19990101
RMR*FR*018923889**5000
REF*BM*1004
DTM*022*19990101
SE*17*000000001
Waybill Number in RMR Segment
BPR*C*10000*C*ACH*CTX*01*1234*DA*555*CUSTID0001**01*987*DA*345123*19990101
TRN*1*1001983525
REF*CD*1234564114
REF*TN*1001983525
DTM*007*19990101
N1*PE*BURLINGTON NORTHERN SANTA FE
N1*PR*CUSTOMER NAME
ENT*1
RMR*WY*123456**2000
REF*D0*RATE AUTHORITY*PER ITEM 12121 RATE SHOULD BE $2000 PER CAR
REF*BM*1001
REF*EQ*BNSF456002
DTM*095*19990101
RMR*WY*999999**5000
REF*BM*1002
REF*EQ*BNSF458869
DTM*095*19990101
RMR*WY*999787**3000
REF*BM*1003
REF*EQ*BNSF458870
DTM*095*19990101
SE*23*000000001
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