X12 855 Purchase Order Acknowledgment
This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order.
This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
- 08
- UCC EDI Communications ID (Comm ID)
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00501
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PR
- Purchase Order Acknowledgment (855)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005010
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 855
- Purchase Order Acknowledgment
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order Acknowledgment
To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates
Code specifying the type of acknowledgment
BAK02 – We only support AC (Acknowledge with detail and change) and AD (Acknowledge with detail no change. No other codes are supported and both require that the PO1 be returned (with the correct data).
- AC
- Acknowledge - With Detail and Change
- AD
- Acknowledge - With Detail, No Change
Identifying number for Purchase Order assigned by the orderer/purchaser
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BAK04 is the date assigned by the purchaser to purchase order.
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- SK
- Stock Keeping Unit (SKU)
- UP
- UCC - 12
Pricing Information
To specify pricing information
CTP segment ONLY needs to be returned if there has been a price change.
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Line Item Acknowledgment
To acknowledge the ordered quantities and specify the ready date for a specific line item
Code specifying the action taken by the seller on a line item requested by the buyer
A minimum of the ACK01 must be returned with the appropriate code.
- IA
- Item Accepted
- IB
- Item Backordered
- IC
- Item Accepted - Changes Made
- IP
- Item Accepted - Price Changed
- IQ
- Item Accepted - Quantity Changed
- IR
- Item Rejected
- IS
- Item Accepted - Substitution Made
Numeric value of quantity
ACK02 – only needs to be returned if the order quantity is being changed.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Code specifying type of date or time, or both date and time
ACK04 and ACK05 only need to be returned if you are changing the ship date
- 068
- Current Schedule Ship
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
ACK04 and ACK05 only need to be returned if you are changing the ship date
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
ACK07 and ACK08 only need to be returned if you are substituting an item (and only if you have the buyer’s approval).
- SK
- Stock Keeping Unit (SKU)
- UP
- UCC - 12
Identifying number for a product or service
ACK07 and ACK08 only need to be returned if you are substituting an item (and only if you have the buyer’s approval).
Date/Time Reference
To specify pertinent dates and times
DTM segment only needs to be returned if you are changing the delivery date.
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample 855
BAK*00*AD*0999999*20230323
PO1**35*EA*53.00**UP*111111111111
CTP**RTL*118.00*35*EA
ACK*IA*35*EA
PO1**35*EA*53.00**UP*111111111112
CTP**RTL*118.00*35*EA
ACK*IA*35*EA
PO1**45*EA*53.00**UP*111111111113
CTP**RTL*118.00*45*EA
ACK*IA*45*EA
PO1**45*EA*53.00**UP*111111111114
CTP**RTL*118.00*45*EA
ACK*IA*45*EA
PO1**45*EA*53.00**UP*111111111115
CTP**RTL*118.00*45*EA
ACK*IA*45*EA
PO1**35*EA*53.00**UP*111111111116
CTP**RTL*118.00*35*EA
ACK*IA*35*EA
CTT*6
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