Canadian Pacific
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Rail Carrier Waybill Interchange
  • Specification
  • EDI Inspector
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X12 417 Rail Carrier Waybill Interchange

X12 Release 4040

This X12 Transaction Set contains the format and establishes the data contents of the Rail Carrier Waybill Interchange Transaction Set (417) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the rail carrier with detailed movement instructions pertinent to a rail carrier shipment and is used by all Class I rail carriers in the United States and Canada.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI sample
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    ST
    0100
    Transaction Set Header
    Max use 1
    Required
    ZC1
    0200
    Beginning Segment for Data Correction or Change
    Max use 1
    Optional
    BX
    0300
    General Shipment Information
    Max use 1
    Required
    BNX
    0400
    Rail Shipment Information
    Max use 1
    Required
    N9
    0500
    Reference Identification
    Max use 30
    Optional
    CM
    0600
    Cargo Manifest
    Max use 2
    Optional
    DTM
    0700
    Date/Time Reference
    Max use 5
    Optional
    N7 Loop
    N7
    0800
    Equipment Details
    Max use 1
    Required
    VC Loop
    M12
    1200
    In-bond Identifying Information
    Max use 2
    Optional
    M7
    1400
    Seal Numbers
    Max use 5
    Optional
    GA
    1650
    Canadian Grain Information
    Max use 15
    Optional
    N8
    1800
    Waybill Reference
    Max use 499
    Required
    F9
    2000
    Origin Station
    Max use 1
    Required
    D9
    2100
    Destination Station
    Max use 1
    Required
    R2
    4700
    Route Information
    Max use 13
    Required
    H3
    5200
    Special Handling Instructions
    Max use 20
    Optional
    PS
    5300
    Protective Service Instructions
    Max use 5
    Optional
    LS
    6600
    Loop Header
    Max use 1
    Optional
    LE
    7500
    Loop Trailer
    Max use 1
    Optional
    PER
    7600
    Administrative Communications Contact
    Max use 5
    Optional
    LH2
    7700
    Hazardous Classification Information
    Max use 6
    Optional
    LHR
    7800
    Hazardous Material Identifying Reference Numbers
    Max use 1
    Optional
    XH
    7850
    Pro Forma - B13 Information
    Max use 1
    Optional
    X7
    7900
    Customs Information
    Max use 10
    Optional
    SE
    8100
    Transaction Set Trailer
    Max use 1
    Required
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code identifying the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code identifying the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I65
    Repetition Separator
    Required
    Min 1Max 1

    Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

    ^
    Repetition Separator
    ISA-12
    I11
    Interchange Control Version Number
    Required

    Code specifying the version number of the interchange control segments

    00404
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2000
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code indicating sender's request for an interchange acknowledgment

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code indicating whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    WB
    Rail Carrier Waybill Interchange (417)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission; codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004040
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2000

    Heading

    ST
    0100

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    417
    Rail Carrier Waybill Interchange
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    ZC1
    0200

    Beginning Segment for Data Correction or Change

    OptionalMax use 1

    To transmit identifying numbers, dates, and other basic data relating to the transaction set

    Example
    ZC1-01
    145
    Shipment Identification Number
    Optional
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    ZC1-02
    206
    Equipment Initial
    Required
    Min 1Max 4

    Prefix or alphabetic part of an equipment unit's identifying number

    • For any rail shipment, ZC102 is required.
    ZC1-03
    207
    Equipment Number
    Required
    Min 1Max 15

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    ZC1-04
    244
    Transaction Reference Number
    Required
    Min 1Max 15

    Sender's assigned number for referenced transaction set

    ZC1-05
    243
    Transaction Reference Date
    Required
    CCYYMMDD format

    Date of referenced transaction set expressed in format CCYYMMDD where CC represents the first two digits of the calendar year

    ZC1-06
    202
    Correction Indicator
    Required
    Min 2Max 2

    Code used to indicate that the transaction set contains information which corrects previous information

    ZC1-07
    140
    Standard Carrier Alpha Code
    Required
    Min 2Max 4

    Standard Carrier Alpha Code

    ZC1-08
    91
    Transportation Method/Type Code
    Required
    Min 1Max 2

    Code specifying the method or type of transportation for the shipment

    • If ZC108 is "R" (Rail), then ZC102 is required.
    ZC1-09
    761
    Equipment Number Check Digit
    Optional
    Min 1Max 1

    Number which designates the check digit applied to a piece of equipment

    • ZC109 is the equipment check digit for the equipment number in ZC103.
    BX
    0300

    General Shipment Information

    RequiredMax use 1

    To transmit identification numbers and other basic shipment data

    • BX05 contains the Standard Carrier Alpha Code (SCAC) of the original roadhaul carrier receiving the shipment.
    Example
    BX-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    BX-02
    91
    Transportation Method/Type Code
    Required

    Code specifying the method or type of transportation for the shipment

    R
    Rail
    X
    Intermodal (Piggyback)
    BX-03
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    11
    Rule 11 Shipment
    CC
    Collect
    NC
    Service Freight, No Charge
    NR
    Non Revenue
    PP
    Prepaid (by Seller)
    BX-04
    145
    Shipment Identification Number
    Optional
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    BX-05
    140
    Standard Carrier Alpha Code
    Optional

    Standard Carrier Alpha Code

    CPRS
    Canadian Pacific Railway
    BX-06
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    E
    Metric Ton
    K
    Kilograms
    L
    Pounds
    BX-07
    147
    Shipment Qualifier
    Optional

    Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time

    1
    Master Bill for Empty Non-Revenue Equipment
    B
    Bill of Lading for Individual Shipment
    E
    Empty Equipment Billing (Non-Revenue)
    H
    Company Business (Non-revenue)
    M
    Master Bill of Lading for Assembly, Distribution and Volume Shipment

    Volume shipment. A bill of lading with multiple delivery locations.

    S
    Submaster Bill of Lading for Volume Shipment

    A bill of lading for a full truckload shipment.

    W
    Revenue Empty
    BX-08
    226
    Section Seven Code
    Optional

    Code indicating applicability of section seven option (if not transmitted assume not in effect)

    N
    Not in Effect
    S
    In Effect
    BX-09
    195
    Capacity Load Code
    Optional
    Min 1Max 1

    Code specifying type of capacity load

    BNX
    0400

    Rail Shipment Information

    RequiredMax use 1

    To transmit rail-specific shipment data

    Example
    BNX-01
    460
    Shipment Weight Code
    Optional

    Code indicating the way by which weights are obtained for a particular shipment

    A
    Shipper's Weight Agreement
    M
    Manifest Weight
    N
    No Wt. Req., Ship. Moving on Contract or per car rate
    O
    Official Weight
    R
    Carrier Scale Weight
    S
    Shipper Certified Scale Weights
    T
    Tariff Authorized Weight
    BNX-03
    11
    Billing Code
    Optional

    Code indicating type of Bill

    E
    Storage
    M
    Multiple Shipment Billing
    S
    Single Shipment Billing
    U
    Unit Train Billing
    N9
    0500

    Reference Identification

    OptionalMax use 30

    To transmit identifying information as specified by the Reference Identification Qualifier

    Example
    At least one of Reference Identification (N9-02) or Free-form Description (N9-03) is required
    If Time Code (N9-06) is present, then Time (N9-05) is required
    N9-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    Usage notes

    This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.

    2K
    Food and Drug Administration (FDA) Product Type
    09
    Customs Bar Code Number
    BL
    Government Bill of Lading
    BM
    Bill of Lading Number
    BN
    Booking Number
    CG
    Consignee's Order Number
    CN
    Carrier's Reference Number (PRO/Invoice)
    CO
    Customer Order Number
    CR
    Customer Reference Number
    CT
    Contract Number
    EB
    Embargo Permit Number
    ED
    Export Declaration
    EN
    Embargo Number
    EP
    Export Permit Number
    FRC
    GB
    Grain Block Number
    GR
    Grain Order Reference Number
    GT
    Goods and Service Tax Registration Number
    IB
    In Bond Number
    IL
    Internal Order Number
    MB
    Master Bill of Lading
    OD
    Original Return Request Reference Number
    PN
    Permit Number
    PO
    Purchase Order Number
    SI
    Shipper's Identifying Number for Shipment (SID)

    A unique number (to the shipper) assigned by the shipper to identify the shipment.

    SO
    Shipper's Order (Invoice Number)
    UT
    Unit Train
    WM
    Weight Agreement Number
    WO
    Work Order Number

    Number assigned for work including material and labor beyond normal work required to fulfill a service order.

    ZZ
    Mutually Defined
    N9-02
    127
    Reference Identification
    Optional
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    N9-03
    369
    Free-form Description
    Optional
    Min 1Max 45

    Free-form descriptive text

    N9-04
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    N9-05
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    N9-06
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    • N906 reflects the time zone which the time reflects.
    CM
    0600

    Cargo Manifest

    OptionalMax use 2

    To identify specific flight or voyage information for multimodal shipments

    Example
    If Date (CM-04) is present, then Port or Terminal Function Code (CM-02) is required
    CM-01
    55
    Flight/Voyage Number
    Optional
    Min 2Max 10

    Identifying designator for the particular flight or voyage on which the cargo travels

    CM-02
    115
    Port or Terminal Function Code
    Optional
    Min 1Max 1

    Code defining function performed at the port or terminal with respect to a shipment

    • CM02 is "D" for rail origin and "L" for rail destination.
    CM-03
    114
    Port Name
    Optional
    Min 2Max 24

    Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property

    CM-04
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • CM04 is qualified by CM02.
    CM-05
    13
    Booking Number
    Optional
    Min 1Max 17

    Number assigned by the carrier for space reservation

    CM-06
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    • CM06 contains the carrier code.
    CM-07
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    • CM07 contains the previous carrier code.
    CM-08
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • CM08 is the manifest date.
    CM-09
    182
    Vessel Name
    Optional
    Min 2Max 28

    Name of ship as documented in "Lloyd's Register of Ships"

    CM-10
    113
    Pier Number
    Optional
    Min 1Max 4

    Identifying number for the pier

    CM-11
    112
    Pier Name
    Optional
    Min 2Max 14

    Free-form name of the pier

    CM-12
    174
    Terminal Name
    Optional
    Min 2Max 30

    Free-form field for terminal name

    CM-13
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    CM-14
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    CM-15
    127
    Reference Identification
    Optional
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • CM15 is the vessel agent number.
    DTM
    0700

    Date/Time Reference

    OptionalMax use 5

    To specify pertinent dates and times

    Example
    If Time Code (DTM-04) is present, then Time (DTM-03) is required
    DTM-01
    374
    Date/Time Qualifier
    Required
    Min 3Max 3

    Code specifying type of date or time, or both date and time

    DTM-02
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    DTM-03
    337
    Time
    Optional
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    DTM-04
    623
    Time Code
    Optional
    Min 2Max 2

    Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

    N7 Loop
    RequiredMax >1
    N7
    0800

    Equipment Details

    RequiredMax use 1

    To identify the equipment

    Example
    If either Weight (N7-03) or Weight Qualifier (N7-04) is present, then the other is required
    N7-01
    206
    Equipment Initial
    Required
    Min 1Max 4

    Prefix or alphabetic part of an equipment unit's identifying number

    • N701 is mandatory for rail transactions.
    N7-02
    207
    Equipment Number
    Required
    Min 1Max 15

    Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

    N7-03
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    N7-04
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    A3
    Shippers Weight
    E
    Estimated Net Weight
    G
    Gross Weight
    N
    Actual Net Weight
    N7-06
    232
    Weight Allowance
    Optional
    Min 2Max 6

    Allowance made for increased weight due to such factors as snow

    VC Loop
    OptionalMax >1
    VC
    0900

    Motor Vehicle Control

    RequiredMax use 1

    To define motor vehicle identification and logistics

    Example
    VC-01
    539
    Vehicle Identification Number
    Required
    Min 1Max 30

    Unique identification number stamped on the vehicle by the manufacturer

    VC-02
    836
    Vehicle Deck Position Code
    Optional
    Min 2Max 2

    Code to identify the specific position of a vehicle on multi-level equipment; when dealing with rail cars the front end will be defined as that end of the rail car which the vehicle faces

    VC-03
    837
    Vehicle Type Code
    Optional

    Vehicle Type Code for freight rate and claims purposes

    1
    Automobile
    2
    Truck
    3
    Others
    4
    Used Vehicles
    5
    Military
    VC-04
    838
    Dealer Code
    Optional
    Min 2Max 9

    A code assigned by a manufacturer to identify their dealers

    N1 Loop
    OptionalMax >1
    N1
    0920

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    CN
    Consignee
    N1
    Notify Party no. 1
    OW
    Owner of Property or Unit
    PF
    Party to Receive Freight Bill
    UC
    Ultimate Consignee
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional
    Min 1Max 2

    Code designating the system/method of code structure used for Identification Code (67)

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    0940

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    Min 1Max 55

    Address information

    N4
    0960

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    H3
    0980

    Special Handling Instructions

    OptionalMax use 1

    To specify special handling instructions in coded or free-form format

    Example
    H3-01
    152
    Special Handling Code
    Optional
    Min 2Max 3

    Code specifying special transportation handling instructions

    M12
    1200

    In-bond Identifying Information

    OptionalMax use 2

    To transmit in-bond information

    Example
    If either Reference Identification Qualifier (M12-08) or Reference Identification (M12-09) is present, then the other is required
    M12-01
    581
    Customs Entry Type Code
    Required
    Min 2Max 2

    Code defining the type of entry assigned by U.S. Customs

    M12-02
    601
    Customs Entry Number
    Optional
    Min 1Max 15

    Automated Commercial System Code Furnished by U.S. Customs Service

    • If M1202 does not contain the paperless entry number, then M1206 is required.
    M12-03
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    • M1203 is a four-digit numeric census schedule D when identifying a U.S. port, and a three-digit numeric memorandum D when identifying a Canadian port. It is the port of destination if M1201 is "61". It is the port of export if M1201 is "62" or "63".
    M12-04
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    • M1204 is five-digit numeric census schedule K. It is the foreign port of destination if M1201 is "62" or "63".
    M12-05
    602
    Customs Shipment Value
    Optional
    Min 2Max 8

    Customs value in whole dollars

    • M1205 is the value in whole dollars of the in-bond movement. Use twenty dollars per kilo if value is unknown.
    M12-08
    128
    Reference Identification Qualifier
    Optional
    Min 2Max 3

    Code qualifying the Reference Identification

    M12-09
    127
    Reference Identification
    Optional
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    M7
    1400

    Seal Numbers

    OptionalMax use 5

    To record seal numbers used and the organization that applied the seals

    Example
    M7-01
    225
    Seal Number
    Required
    Min 2Max 15

    Unique number on seal used to close a shipment

    M7-02
    225
    Seal Number
    Optional
    Min 2Max 15

    Unique number on seal used to close a shipment

    M7-03
    225
    Seal Number
    Optional
    Min 2Max 15

    Unique number on seal used to close a shipment

    M7-04
    225
    Seal Number
    Optional
    Min 2Max 15

    Unique number on seal used to close a shipment

    GA
    1650

    Canadian Grain Information

    OptionalMax use 15

    To transmit the transportation and distribution requirements of grain at Canadian ports

    Example
    If either Reference Identification Qualifier (GA-04) or Reference Identification (GA-05) is present, then the other is required
    If either Location Identifier (GA-14) or State or Province Code (GA-15) is present, then the other is required
    If either Percent Qualifier (GA-16) or Percent (GA-17) is present, then the other is required
    GA-01
    1275
    Fumigated/Cleaned Indicator
    Optional
    Min 1Max 1

    Code indicating whether product has been fumigated and/or cleaned

    GA-02
    22
    Commodity Code
    Optional
    Min 1Max 30

    Code describing a commodity or group of commodities

    • GA02 is required on the first occurrence of the segment and for each new occurrence of a different commodity code.
    • GA02 contains the Canadian Grain Commission Commodity Code for terminal elevator accounting.
    GA-03
    1576
    Inspected/Weighed Indicator Code
    Optional
    Min 1Max 2

    Code indicating whether product has been inspected and/or weighed

    GA-04
    128
    Reference Identification Qualifier
    Optional
    Min 2Max 3

    Code qualifying the Reference Identification

    GA-05
    127
    Reference Identification
    Optional
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    • GA05 is used for grain block number.
    GA-06
    642
    Week
    Optional
    Min 6Max 6

    Week expressed as year/week (CCYYWW), where week is a number between 01 and 53 inclusive

    • GA06 is used for crop week.
    GA-07
    899
    Unload Terminal Elevator Code
    Optional
    Min 3Max 4

    Code specifying the unloading terminal elevator at grain exporting terminals

    GA-08
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • GA08 is used for the unload date.
    GA-09
    1470
    Number
    Optional
    Min 1Max 9

    A generic number

    • GA09 will contain the number of cars being claimed for incentive rate.
    GA-10
    1276
    Machine Separable Indicator Code
    Optional
    Min 2Max 2

    Canadian Grain Commission grain code identifying the type of grain that must be separated

    GA-11
    1277
    Canadian Wheat Board (CWB) Marketing Class Code
    Optional
    Min 1Max 1

    Code identifying the Canadian Wheat Board market class of the grain

    GA-12
    1278
    Canadian Wheat Board (CWB) Marketing Class Type Code
    Optional
    Min 1Max 1

    Code identifying Canadian Wheat Board market class type

    GA-14
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    • GA14 is the terminal or staging area name.
    GA-15
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    GA-16
    1004
    Percent Qualifier
    Optional
    Min 1Max 2

    Code to qualify percent

    GA-17
    954
    Percent
    Optional
    Min 1Max 10

    Percentage expressed as a decimal

    N8
    1800

    Waybill Reference

    RequiredMax use 499

    To identify the waybill and to specify the equipment used and the destination details

    Example
    N8-01
    186
    Waybill Number
    Required
    Min 1Max 6

    Carrier accounting number of the waybill for the inbound movement

    N8-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • N802 is the waybill date.
    F9
    2000

    Origin Station

    RequiredMax use 1

    To identify the rail origin of the shipment

    Example
    F9-01
    573
    Freight Station Accounting Code
    Optional
    Min 1Max 5

    Code (Freight Station Accounting) (AAR Managed Code for Locations)

    F9-02
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • F902 is the origin station for movement.
    F9-03
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    F9-08
    154
    Standard Point Location Code
    Optional
    Min 6Max 9

    Code (Standard Point Location) defined by National Motor Freight Tariff Association (NMFTA) or the Canadian Transportation Agency (CTA) point development group as the official code assigned to a city or point (for ratemaking purposes) within a city

    • F908 is the Standard Point Location Code (SPLC) for the city named in the F902.
    D9
    2100

    Destination Station

    RequiredMax use 1

    To identify the rail destination of the shipment

    Example
    D9-01
    573
    Freight Station Accounting Code
    Optional
    Min 1Max 5

    Code (Freight Station Accounting) (AAR Managed Code for Locations)

    D9-02
    19
    City Name
    Required
    Min 2Max 30

    Free-form text for city name

    • D902 is the destination station of movement.
    D9-03
    156
    State or Province Code
    Required
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    D9-08
    154
    Standard Point Location Code
    Optional
    Min 6Max 9

    Code (Standard Point Location) defined by National Motor Freight Tariff Association (NMFTA) or the Canadian Transportation Agency (CTA) point development group as the official code assigned to a city or point (for ratemaking purposes) within a city

    • D908 is the Standard Point Location Code (SPLC) for the city named in the D902.
    N1 Loop
    RequiredMax >1
    N1
    2200

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    Usage notes

    This is not a comprehensive list and only includes some of the most commonly used Entity Identifier Codes.

    11
    Party to be billed(AAR Accounting Rule 11)
    BN
    Beneficial Owner
    C1
    In Care Of Party no. 1
    CN
    Consignee
    FW
    Forwarder
    IM
    Importer
    N1
    Notify Party no. 1
    PF
    Party to Receive Freight Bill
    PU
    Party at Pick-up Location
    SH
    Shipper
    UC
    Ultimate Consignee
    XQ
    Canadian Customs Broker
    XR
    Mexican Customs Broker
    XU
    United States Customs Broker
    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional
    Min 1Max 2

    Code designating the system/method of code structure used for Identification Code (67)

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    2300

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N4
    2400

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    BL
    2620

    Billing Information

    OptionalMax use 12

    To identify the individual billing segments within a movement when joint rail rates have been established between carriers but do not cover the entire movement

    Example
    At least one of Freight Station Accounting Code (BL-02) or City Name (BL-05) is required
    If State or Province Code (BL-06) is present, then City Name (BL-05) is required
    At least one of Freight Station Accounting Code (BL-03) or City Name (BL-09) is required
    If State or Province Code (BL-10) is present, then City Name (BL-09) is required
    BL-01
    747
    Rebill Reason Code
    Required

    Code identifying reason for rebill

    RC
    R11 Collect Beyond
    RD
    R11 Prepaid Beyond
    BL-02
    573
    Freight Station Accounting Code
    Optional
    Min 1Max 5

    Code (Freight Station Accounting) (AAR Managed Code for Locations)

    • BL02 is the FSAC for the origin point of the rate for this portion of this movement.
    BL-03
    573
    Freight Station Accounting Code
    Optional
    Min 1Max 5

    Code (Freight Station Accounting) (AAR Managed Code for Locations)

    • BL03 is the FSAC for the destination point of the rate for this portion of the movement.
    BL-04
    154
    Standard Point Location Code
    Optional
    Min 6Max 9

    Code (Standard Point Location) defined by National Motor Freight Tariff Association (NMFTA) or the Canadian Transportation Agency (CTA) point development group as the official code assigned to a city or point (for ratemaking purposes) within a city

    • BL04 is the Standard Point Location Code (SPLC) for the origin point of the rate for this portion of the movement.
    BL-05
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • BL05 through BL07 is the city, state, and country for the rate for the beginning portion of the move.
    BL-06
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    BL-09
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • BL09 through BL11 is the city, state, and country for the rate for ending portion of the move.
    BL-10
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    BL-11
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    BL-12
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    • BL12 is the Standard Carrier Alpha Code (SCAC) of the first carrier participating in the rate for the move defined in BL02 through BL11.
    BL-13
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    R2
    4700

    Route Information

    RequiredMax use 13

    To specify carrier and routing sequences and details

    Example
    R2-01
    140
    Standard Carrier Alpha Code
    Required

    Standard Carrier Alpha Code

    CPRS
    SCAC Code for Canadian Pacific Railway
    R2-02
    133
    Routing Sequence Code
    Required

    Code describing the relationship of a carrier to a specific shipment movement

    1
    1st Carrier after Origin Carrier
    2
    2nd Carrier after Origin Carrier
    3
    3rd Carrier after Origin Carrier
    4
    4th Carrier after Origin Carrier
    5
    5th Carrier after Origin Carrier
    6
    6th Carrier after Origin Carrier
    D
    DELY (Delivery Switch Carrier)
    I
    Origin Switch Carrier
    R
    Origin Carrier, Rule 11 Shipment
    S
    Origin Carrier, Shipper's Routing (Rail)
    R2-03
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • R203 is the station or city name at which carriers interchange shipments.
    Usage notes

    Contains Rule 260 Abbreviation only.

    R2-04
    154
    Standard Point Location Code
    Optional
    Min 6Max 9

    Code (Standard Point Location) defined by National Motor Freight Tariff Association (NMFTA) or the Canadian Transportation Agency (CTA) point development group as the official code assigned to a city or point (for ratemaking purposes) within a city

    R2-05
    177
    Intermodal Service Code
    Optional
    Min 1Max 2

    Code identifying the Intermodal Service Plan

    H3
    5200

    Special Handling Instructions

    OptionalMax use 20

    To specify special handling instructions in coded or free-form format

    Example
    H3-01
    152
    Special Handling Code
    Optional
    Min 2Max 3

    Code specifying special transportation handling instructions

    PS
    5300

    Protective Service Instructions

    OptionalMax use 5

    To specify mechanical protective service and ventilation instructions

    Example
    If Temperature (PS-04) is present, then Unit or Basis for Measurement Code (PS-03) is required
    PS-01
    746
    Protective Service Rule Code
    Required
    Min 3Max 9

    Association of American Railroads (AAR) Protective Service that applies to shipment

    PS-02
    241
    Protective Service Code
    Required
    Min 1Max 4

    Code specifying perishable protective service- rail carriers only

    PS-03
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • PS03 qualifies the temperature in PS04 and PS14.
    PS-04
    408
    Temperature
    Optional
    Min 1Max 4

    Temperature

    • PS04 is the optimum allowable temperature condition for shipment.
    PS-05
    140
    Standard Carrier Alpha Code
    Optional
    Min 2Max 4

    Standard Carrier Alpha Code

    • PS05 through PS08 are used to specify the station to which the temperature applies. PS05 and PS06 are preferred over PS07 and PS08.
    LX Loop
    RequiredMax >1
    LX
    5400

    Assigned Number

    RequiredMax use 1

    To reference a line number in a transaction set

    Example
    LX-01
    554
    Assigned Number
    Required
    Min 1Max 6

    Number assigned for differentiation within a transaction set

    L5
    5500

    Description, Marks and Numbers

    RequiredMax use 15

    To specify the line item in terms of description, quantity, packaging, and marks and numbers

    Example
    If either Commodity Code (L5-03) or Commodity Code Qualifier (L5-04) is present, then the other is required
    L5-01
    213
    Lading Line Item Number
    Required
    Min 1Max 3

    Sequential line number for a lading item

    L5-02
    79
    Lading Description
    Required
    Min 1Max 50

    Description of an item as required for rating and billing purposes

    • L502 may be used to send quantity information as part of the product description.
    L5-03
    22
    Commodity Code
    Required
    Min 1Max 30

    Code describing a commodity or group of commodities

    L5-04
    23
    Commodity Code Qualifier
    Optional
    Min 1Max 1

    Code identifying the commodity coding system used for Commodity Code

    L5-05
    103
    Packaging Code
    Optional
    Min 3Max 5

    Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

    L0 Loop
    RequiredMax >1
    L0
    5700

    Line Item - Quantity and Weight

    RequiredMax use 1

    To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

    Example
    If either Billed/Rated-as Quantity (L0-02) or Billed/Rated-as Qualifier (L0-03) is present, then the other is required
    If either Weight (L0-04) or Weight Qualifier (L0-05) is present, then the other is required
    If either Lading Quantity (L0-08) or Packaging Form Code (L0-09) is present, then the other is required
    If Weight Unit Code (L0-11) is present, then Weight (L0-04) is required
    L0-01
    213
    Lading Line Item Number
    Optional
    Min 1Max 3

    Sequential line number for a lading item

    L0-02
    220
    Billed/Rated-as Quantity
    Optional
    Min 1Max 11

    Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81

    L0-03
    221
    Billed/Rated-as Qualifier
    Optional

    Code identifying the type of quantity or value on which the rate or item pricing is based

    DM
    Miles
    GL
    Gallon
    ND
    Cord

    A volume measurement.

    NP
    Piece
    NU
    Unit

    A specific measurement in rating shipments.

    NV
    Vehicle
    L0-04
    81
    Weight
    Optional
    Min 1Max 10

    Numeric value of weight

    L0-05
    187
    Weight Qualifier
    Optional

    Code defining the type of weight

    Usage notes

    This is not a comprehensive list and only includes some of the most commonly used Weight Qualifiers.

    A3
    Shippers Weight
    B
    Billed Weight
    C
    Actual Net Repeated for Combination
    E
    Estimated Net Weight
    G
    Gross Weight
    J
    Light Weight
    K
    Clean Out
    M
    Minimum Weight (for rate)
    N
    Actual Net Weight
    O
    Excess Weight Over Maximum
    X
    Maximum Weight (for Rate)
    L0-08
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    • L008 is the number of handling units of the line item tendered to the carrier.
    L0-09
    211
    Packaging Form Code
    Optional

    Code for packaging form of the lading quantity

    Usage notes

    This is not a comprehensive list and only includes some of the most commonly used Packaging Form Codes.

    BAG
    Bag
    BAL
    Bale
    BDL
    Bundle
    BLK
    Bulk
    CLD
    Car Load, Rail
    CTN
    Carton
    DRM
    Drum
    LIF
    Lifts
    PCS
    Pieces
    PKG
    Package
    PLT
    Pallet
    SKD
    Skid
    TKR
    Tank Car
    UNT
    Unit
    VEH
    Vehicles
    L0-11
    188
    Weight Unit Code
    Optional
    Min 1Max 1

    Code specifying the weight unit

    PI
    5900

    Price Authority Identification

    OptionalMax use 30

    To communicate basis of pricing, such as contract number, quote number, or tariff number

    Example
    PI-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    CT
    Contract Number
    PR
    Price Quote Number
    TS
    Tariff Number
    PI-02
    127
    Reference Identification
    Required
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    PI-03
    436
    Primary Publication Authority Code
    Optional

    Code indicating type of external reference

    OP
    Other Publication
    TP
    Tariff Publication
    PI-04
    930
    Regulatory Agency Code
    Optional
    Min 3Max 5

    Code relating to the regulatory agency governing the price reference

    PI-05
    168
    Tariff Agency Code
    Optional
    Min 1Max 4

    Code defining the tariff bureau or tariff publishing agent that governs the rates applied to this shipment

    PI-06
    965
    Issuing Carrier Identifier
    Optional
    Min 1Max 10

    Identification assigned by issuing carrier

    PI-07
    660
    Contract Suffix
    Optional
    Min 1Max 2

    Used to identify a type of contract

    • PI07 is the price authority suffix for the contract.
    PI-08
    169
    Tariff Item Number
    Optional
    Min 1Max 16

    Number assigned in the tariff to specific rate or group of rates that applies to one or more items in the shipment

    • PI08 is the price authority item number.
    PI-09
    173
    Tariff Supplement Identifier
    Optional
    Min 1Max 4

    Identifier for the tariff supplement which contains the rate used

    • PI09 is the price authority supplement.
    PI-10
    172
    Tariff Section
    Optional
    Min 1Max 2

    Number used as an extension of the basic tariff number to identify the rates published within specific sections of the tariff

    • PI10 is the price authority section number.
    PI-11
    660
    Contract Suffix
    Optional
    Min 1Max 2

    Used to identify a type of contract

    • PI11 is the price authority suffix for tariff.
    X1
    5950

    Export License

    OptionalMax use 6

    To transmit information contained on an export license

    Example
    X1-01
    83
    Code For Licensing, Certification, Registration, or Accreditation Agency
    Optional
    Min 1Max 2

    Code identifying a licensing, certification, registration, or accreditation agency.

    X1-02
    50
    Export License Number
    Optional
    Min 6Max 35

    Government assigned identification number for exporter

    X1-03
    51
    Export License Status Code
    Optional
    Min 1Max 1

    Code defining whether the shipment completes the terms of the license, or the shipment is only a partial delivery relative to the license terms

    X1-04
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    • X104 is the export license expiration date.
    X1-05
    52
    Export License Symbol Code
    Optional
    Min 1Max 2

    Code which specifies the export symbol marked on a shipment

    X1-06
    48
    Export License Control Code
    Optional
    Min 1Max 1

    Code indicating the type of control applicable to the export license

    X1-07
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    X1-08
    141
    Schedule B Code
    Optional
    Min 7Max 10

    Code identifying commodity number established for international statistical purposes

    X1-09
    210
    International/Domestic Code
    Optional
    Min 1Max 1

    Code indicating international or domestic shipment

    X1-10
    80
    Lading Quantity
    Optional
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    X1-11
    148
    Lading Value
    Optional
    Min 2Max 9

    Value of shipment for export, expressed in the standard monetary denomination for the currency specified

    X1-12
    47
    Export Filing Key Code
    Optional
    Min 1Max 1

    Code indicating the type of communications with customs

    X1-13
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    X1-14
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    X1-15
    1306
    U.S. Government License Type
    Optional
    Min 1Max 1

    Code to identify the type of government license involved

    X1-16
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • X116 is the export classification code number (ECCN).
    X1-17
    310
    Location Identifier
    Optional
    Min 1Max 30

    Code which identifies a specific location

    • X117 is the Schedule D designation for the central location where the Shipper Export Declarations (SEDs) have been batch filed.
    LS
    6600

    Loop Header

    OptionalMax use 1

    To indicate that the next segment begins a loop

    Example
    LS-01
    447
    Loop Identifier Code
    Required
    Min 1Max 6

    The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

    LH1 Loop
    OptionalMax >1
    LH1
    6700

    Hazardous Identification Information

    RequiredMax use 1

    To specify the hazardous commodity identification reference number and quantity

    Example
    LH1-01
    355
    Unit or Basis for Measurement Code
    Required

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • LH101 and LH102 are used to convey the number and type of packages for bulk and nonbulk movements.
    Usage notes

    This is not a comprehensive list and only includes some of the most commonly used Unit or Basis for Measurement Codes.

    1P
    Tank Car
    16
    115 Kilogram Drum

    A cylindrical container whose contents weigh 115 kilograms when full.

    17
    100 Pound Drum

    A cylindrical container whose contents weigh 100 pounds when full.

    18
    55 Gallon Drum

    A cylindrical container whose volume is equal to 55 gallons.

    TK
    Tank
    LH1-02
    80
    Lading Quantity
    Required
    Min 1Max 7

    Number of units (pieces) of the lading commodity

    LH1-03
    277
    UN/NA Identification Code
    Optional
    Min 6Max 6

    Code identifying the hazardous material identification number as required by Title 49 of the code of Federal Regulations; UN/NA stands for United Nations/North America

    LH1-05
    22
    Commodity Code
    Optional
    Min 1Max 30

    Code describing a commodity or group of commodities

    LH1-06
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • LH106 and LH107 are used to convey the quantity or volume and unit of measure for nonbulk shipments only.
    LH1-07
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    LH1-09
    665
    Residue Indicator Code
    Optional
    Min 1Max 1

    Code indicating that the material being described is that which remains in a packaging (including a tank car) after it has been unloaded

    • In LH109, a value of "R" or "P" requires that the receiver generate the words "residue: last contained" prior to the shipping name in accordance with regulations.
    LH1-10
    254
    Packing Group Code
    Optional
    Min 1Max 3

    Code indicating degree of danger in terms of Roman number I, II or III

    LH2
    6800

    Hazardous Classification Information

    OptionalMax use 4

    To specify the hazardous notation and endorsement information

    • If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory.
      However, the receiver must consider it to be blanks when printing a paper document.
    Example
    If either Unit or Basis for Measurement Code (LH2-06) or Temperature (LH2-07) is present, then the other is required
    If either Unit or Basis for Measurement Code (LH2-08) or Temperature (LH2-09) is present, then the other is required
    If either Unit or Basis for Measurement Code (LH2-10) or Temperature (LH2-11) is present, then the other is required
    If either Weight Unit Code (LH2-12) or Net Explosive Quantity (LH2-13) is present, then the other is required
    LH2-01
    215
    Hazardous Classification
    Optional
    Min 1Max 30

    The hazardous classification corresponding to the shipping name of the hazardous commodity

    LH2-02
    983
    Hazardous Class Qualifier
    Optional

    Code qualifying hazardous class

    P
    Primary
    S
    Secondary
    LH2-03
    218
    Hazardous Placard Notation
    Optional
    Min 14Max 40

    The placard notation corresponding to the hazard class of the hazardous commodity

    LH2-04
    222
    Hazardous Endorsement
    Optional
    Min 4Max 25

    The placard endorsement that is to be shown on the shipping papers for the hazardous commodity

    LH2-05
    759
    Reportable Quantity Code
    Optional

    Code to identify presence of hazardous substance

    RQ
    Reportable Quantity
    LH2-06
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • LH206 and LH207 indicate the flashpoint temperature.
    CE
    Centigrade, Celsius
    FA
    Fahrenheit
    LH2-07
    408
    Temperature
    Optional
    Min 1Max 4

    Temperature

    LH2-08
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • LH208 and LH209 indicate the control temperature.
    CE
    Centigrade, Celsius
    FA
    Fahrenheit
    LH2-09
    408
    Temperature
    Optional
    Min 1Max 4

    Temperature

    LH2-10
    355
    Unit or Basis for Measurement Code
    Optional
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    • LH210 and LH211 indicate the emergency temperature.
    LH2-11
    408
    Temperature
    Optional
    Min 1Max 4

    Temperature

    LH2-12
    188
    Weight Unit Code
    Optional

    Code specifying the weight unit

    • LH212 and LH213 indicate the net explosive weight.
    E
    Metric Ton
    K
    Kilograms
    L
    Pounds
    LH2-13
    267
    Net Explosive Quantity
    Optional
    Min 1Max 10

    Net weight of the explosive quantity of the hazardous commodity

    LH3
    6900

    Hazardous Material Shipping Name

    OptionalMax use 10

    To specify the hazardous material shipping name and additional descriptive requirements

    Example
    If either Hazardous Material Shipping Name (LH3-01) or Hazardous Material Shipping Name Qualifier (LH3-02) is present, then the other is required
    LH3-01
    224
    Hazardous Material Shipping Name
    Optional
    Min 1Max 25

    The proper shipping name of the hazardous commodity as specified by Title 49 Code of Federal Regulations, or the shipping name of the dangerous good as defined in the Canadian Transportation of Dangerous Goods Act and Regulations, or the international regulations as promulgated by the United Nations

    LH3-02
    984
    Hazardous Material Shipping Name Qualifier
    Optional

    Qualifier indicating the source (regulatory) of the proper shipping name

    C
    Canadian Shipping Name
    D
    Domestic (United States) Shipping Name
    I
    International Shipping Name
    LFH
    7000

    Freeform Hazardous Material Information

    OptionalMax use 20

    To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

    Example
    If either Unit or Basis for Measurement Code (LFH-05) or Quantity (LFH-06) is present, then the other is required
    LFH-01
    808
    Hazardous Material Shipment Information Qualifier
    Required

    Qualifier indicating the type of information being passed so that a receiver may format a description of hazardous commodity movements that meets regulatory requirements

    Usage notes

    This is not a comprehensive list and only includes some of the most commonly used Hazardous Material Shipment Information Qualifiers.

    ADI
    Additional Descriptive Information Not Required by Regulation but Desired to Accompany the Movement by the Shipper
    D13
    "DOT - 113, Do Not Bump or Cut Off Car While in Motion" Declaration
    DRC
    Damaged Car Number
    HOT
    Identifies Products in a Heated Molten State
    HZC
    Hazardous Substance Constituents
    INH
    Inhalation Hazard
    LQY
    "Limited Quantity" Declaration
    MOS
    Maximum Operating Speed
    MPI
    Marine Pollutant
    PIH
    "Poison - Inhalation Hazard" Declaration
    POI
    "Poison" Declaration
    RAM
    Radioactive Material Data
    TEC
    Technical or Chemical Group Name
    TNM
    Trade Name
    WST
    Waste Declaration
    LFH-02
    809
    Hazardous Material Shipment Information
    Required
    Min 1Max 25

    Specific information required by law for hazardous material shipments

    LFH-03
    809
    Hazardous Material Shipment Information
    Optional
    Min 1Max 25

    Specific information required by law for hazardous material shipments

    LFH-04
    1023
    Hazard Zone Code
    Optional

    Code specifying the Department of Transportation assigned zone designating the Inhalation Toxicity Hazard Zone

    A
    Hazard Zone A
    B
    Hazard Zone B
    C
    Hazard Zone C
    D
    Hazard Zone D
    LFH-05
    355
    Unit or Basis for Measurement Code
    Optional

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    4N
    Megabecquerel

    Unit of radiation.

    G4
    Gigabecquerel

    Unit of radiation equal to 27 millicuries.

    R2
    Becquerel

    Unit of radiation equal to 3.7 * 10/10 of a curie.

    LFH-06
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    • LFH06 indicates activity of the radioactive material.
    LFH-07
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    • LFH07 indicates transport index of the radioactive material.
    LEP
    7100

    EPA Required Data

    OptionalMax use 3

    To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

    Example
    LEP-01
    806
    EPA Waste Stream Number Code
    Optional
    Min 4Max 6

    Waste stream number applicable to the movement of hazardous waste as determined by government regulations

    LH4
    7200

    Canadian Dangerous Requirements

    OptionalMax use 1

    To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada

    Example
    If either Emergency Response Plan Number (LH4-01) or Communication Number (LH4-02) is present, then the other is required
    LH4-01
    238
    Emergency Response Plan Number
    Optional
    Min 1Max 12

    The identity number of a specific hazardous emergency response plan that is assigned by the Director General of Canada

    LH4-02
    364
    Communication Number
    Optional
    Min 1Max 256

    Complete communications number including country or area code when applicable

    • LH402 is used for the emergency response plan telephone number.
    LHT
    7300

    Transborder Hazardous Requirements

    OptionalMax use 3

    To specify the placard information required by the second government agency when shipment is to cross into another country

    Example
    LHT-01
    215
    Hazardous Classification
    Optional
    Min 1Max 30

    The hazardous classification corresponding to the shipping name of the hazardous commodity

    LHR
    7400

    Hazardous Material Identifying Reference Numbers

    OptionalMax use 5

    To transmit specific hazardous material reference numbers

    Example
    LHR-01
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    Usage notes

    This is not a comprehensive list and only includes some of the most commonly used Reference Identification Qualifiers.

    AH
    Agreement Number
    F3
    Submission Number

    A unique number assigned to the submitted transaction set; this number is used by the payer to track every file submitted.

    HA
    Competent Authority
    HD
    Department of Transportation Hazardous Number
    HE
    Hazardous Exemption Number
    MA
    Ship Notice/Manifest Number
    MDN
    Hazardous Waste Manifest Document Number
    PN
    Permit Number
    S0
    Special Approval
    LHR-02
    127
    Reference Identification
    Required
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    LHR-03
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    PER
    7450

    Administrative Communications Contact

    OptionalMax use 5

    To identify a person or office to whom administrative communications should be directed

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required

    Code identifying the major duty or responsibility of the person or group named

    CN
    General Contact
    HM
    Hazardous Material Contact
    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional

    Code identifying the type of communication number

    TE
    Telephone
    PER-04
    364
    Communication Number
    Optional
    Min 1Max 256

    Complete communications number including country or area code when applicable

    N1 Loop
    OptionalMax >1
    N1
    7460

    Name

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required
    Min 2Max 3

    Code identifying an organizational entity, a physical location, property or an individual

    N1-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional
    Min 1Max 2

    Code designating the system/method of code structure used for Identification Code (67)

    N1-04
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    N3
    7470

    Address Information

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    Min 1Max 55

    Address information

    N4
    7480

    Geographic Location

    OptionalMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Optional
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Optional
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Optional
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    N4-04
    26
    Country Code
    Optional
    Min 2Max 3

    Code identifying the country

    PER
    7490

    Administrative Communications Contact

    OptionalMax use 2

    To identify a person or office to whom administrative communications should be directed

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required
    Min 2Max 2

    Code identifying the major duty or responsibility of the person or group named

    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional
    Min 2Max 2

    Code identifying the type of communication number

    PER-04
    364
    Communication Number
    Optional
    Min 1Max 256

    Complete communications number including country or area code when applicable

    LE
    7500

    Loop Trailer

    OptionalMax use 1

    To indicate that the loop immediately preceding this segment is complete

    Example
    LE-01
    447
    Loop Identifier Code
    Required
    Min 1Max 6

    The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE

    PER
    7600

    Administrative Communications Contact

    OptionalMax use 5

    To identify a person or office to whom administrative communications should be directed

    Example
    If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required
    PER-01
    366
    Contact Function Code
    Required
    Min 2Max 2

    Code identifying the major duty or responsibility of the person or group named

    PER-02
    93
    Name
    Optional
    Min 1Max 60

    Free-form name

    PER-03
    365
    Communication Number Qualifier
    Optional
    Min 2Max 2

    Code identifying the type of communication number

    PER-04
    364
    Communication Number
    Optional
    Min 1Max 256

    Complete communications number including country or area code when applicable

    LH2
    7700

    Hazardous Classification Information

    OptionalMax use 6

    To specify the hazardous notation and endorsement information

    • If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory.
      However, the receiver must consider it to be blanks when printing a paper document.
    Example
    LH2-03
    218
    Hazardous Placard Notation
    Optional
    Min 14Max 40

    The placard notation corresponding to the hazard class of the hazardous commodity

    LHR
    7800

    Hazardous Material Identifying Reference Numbers

    OptionalMax use 1

    To transmit specific hazardous material reference numbers

    Example
    LHR-01
    128
    Reference Identification Qualifier
    Required
    Min 2Max 3

    Code qualifying the Reference Identification

    LHR-02
    127
    Reference Identification
    Required
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    LHR-03
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    XH
    7850

    Pro Forma - B13 Information

    OptionalMax use 1

    This segment is used to specify a pro forma invoice and B13 Canadian Customs Export Declaration information, required by U.S. and Canadian customs

    Example
    XH-01
    100
    Currency Code
    Required
    Min 3Max 3

    Code (Standard ISO) for country in whose currency the charges are specified

    XH-02
    645
    Related Company Indication Code
    Optional
    Min 1Max 1

    Code indicating parties to a transaction

    XH-03
    150
    Special Charge or Allowance Code
    Optional
    Min 3Max 3

    Code identifying type of special charge or allowance

    XH-04
    610
    Amount
    Optional
    Min 1Max 15

    Monetary amount

    • XH04 for a line item: is the freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified.
    XH-05
    503
    Block 20 Code
    Optional
    Min 1Max 1

    Code defining Block 20 characteristics

    XH-06
    504
    Chemical Analysis Percentage
    Optional
    Min 2Max 9

    Chemical analysis percentage

    • XH06 will contain percentage of a component of a product which is required by customs to be reported.
    XH-07
    212
    Unit Price
    Optional
    Min 1Max 15

    Price per unit of product, service, commodity, etc.

    • XH07 will contain unit price of the item being shipped.
    X7
    7900

    Customs Information

    OptionalMax use 10

    To indicate customs information

    Example
    X7-01
    61
    Free-Form Message
    Required
    Min 1Max 30

    Free-form information

    X7-02
    61
    Free-Form Message
    Optional
    Min 1Max 30

    Free-form information

    SE
    8100

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample

    ST*417*0001
    BX*00*R*NC*13403*CPRS*L*H*N*V
    BNX*N**S
    N9*IL*12345
    N9*FRC*H283
    N9*BM*NS**20190123*133500*CS
    N9*WM*TAW
    N9*OD*13403
    DTM*002*20190123*1335*CS
    N7*UCRY*6510*110685*N**00
    N8*379970*20190123
    F9*00817*SUPERIOR*WI*****323130
    D9*09637*ASHCROFT*BC*****091045
    N1*SH*SHIPPER NAME*C5*0061794930000
    N3*3185 S COUNTY RD A
    N4*SUPERIOR*WI*54880*US
    N1*CN*CANADIAN PACIFIC RAILWAY CO*C5*2001983699040
    N3*7550 OGDEN DALE ROAD SE
    N4*CALGARY*AB*T2C4X9*CA
    N1*C1*CARE OF PARTY*C5*2029429670000
    N3*1425 EVANS RD
    N4*ASHCROFT*BC*V0K1A0*CA
    N1*XQ*CUSTOMS BROKER*C5*A000302450000
    N3*ROUTE 9-15
    N4*LACOLLE*PQ*J0J1J0*CA
    R2*CPRS*S
    LX*1
    L5*1*TIES, RAILROAD*2411210*T
    L0*1***0*N***471*PCS**L
    SE*30*0001

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