Clearwater Paper
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Motor Carrier Load Tender
  • Specification
  • EDI Inspector
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X12 204 Motor Carrier Load Tender

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pickup notification, or manifest.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI sample
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    detail
    Loading Stop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code identifying the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    String (AN)
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code identifying the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    String (AN)
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Identifier (ID)
    Min 2Max 2

    Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    String (AN)
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I65
    Repetition Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

    ^
    Repetition Separator
    ISA-12
    I11
    Interchange Control Version Number
    Required

    Code specifying the version number of the interchange control segments

    00501
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
    ISA-13
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Identifier (ID)
    Min 1Max 1

    Code indicating sender's request for an interchange acknowledgment

    0
    No Interchange Acknowledgment Requested
    1
    Interchange Acknowledgment Requested (TA1)
    ISA-15
    I14
    Interchange Usage Indicator
    Required
    Identifier (ID)
    Min 1Max 1

    Code indicating whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    String (AN)
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    SM
    Motor Carrier Load Tender (204)
    GS-02
    142
    Application Sender's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    String (AN)
    Min 2Max 15

    Code identifying party receiving transmission; codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Identifier (ID)
    Min 1Max 2

    Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    005010
    Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

    Heading

    ST
    0100
    Heading > ST

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    204
    Motor Carrier Load Tender
    ST-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    B2
    0200
    Heading > B2

    Beginning Segment for Shipment Information Transaction

    RequiredMax use 1

    To transmit basic data relating to shipment information

    Example
    B2-02
    140
    Standard Carrier Alpha Code
    Required
    Identifier (ID)
    Min 2Max 4

    Standard Carrier Alpha Code

    • B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
    • B202 is mandatory for transaction set 204.
    B2-04
    145
    Shipment Identification Number
    Required
    String (AN)
    Min 1Max 30

    Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

    B2-06
    146
    Shipment Method of Payment
    Required

    Code identifying payment terms for transportation charges

    CC
    Collect
    PP
    Prepaid (by Seller)
    B2A
    0300
    Heading > B2A

    Set Purpose

    RequiredMax use 1

    To allow for positive identification of transaction set purpose

    Example
    B2A-01
    353
    Transaction Set Purpose Code
    Required

    Code identifying purpose of transaction set

    00
    Original
    L11
    0800
    Heading > L11

    Business Instructions and Reference Number

    RequiredMax use 99999

    To specify instructions in this business relationship or a reference number

    Example
    L11-01
    127
    Reference Identification
    Required
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L11-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    19
    Division Identifier
    L11-03
    352
    Description
    Required
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    Heading end

    Detail

    0300 Loading Stop
    RequiredMax >1
    S5
    0100
    Detail > Loading Stop > S5

    Stop-off Details

    RequiredMax use 1

    To specify stop-off detail reference numbers and stop reason

    Example
    S5-01
    165
    Stop Sequence Number
    Required
    Numeric (N0)
    Min 1Max 3

    Identifying number for the specific stop and the sequence in which the stop is to be performed

    S5-02
    163
    Stop Reason Code
    Required

    Code specifying the reason for the stop

    LD
    Load
    G62
    0300
    Detail > Loading Stop > G62

    Date/Time

    RequiredMax use 3

    To specify pertinent dates and times

    • Use G62 segment either in loop 0300 or loop 0350, but not both.
    Example
    G62-01
    432
    Date Qualifier
    Required

    Code specifying type of date

    69
    Scheduled Pickup Date
    G62-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    G62-03
    176
    Time Qualifier
    Required

    Code specifying the reported time

    Z
    Requested Delivery Time
    G62-04
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    0310 Loop
    RequiredMax >1
    N1
    0700
    Detail > Loading Stop > 0310 Loop > N1

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    SF
    Ship From
    N1-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    CLW Branch Plant Number,
    CLW Mill Code

    N3
    0900
    Detail > Loading Stop > 0310 Loop > N3

    Party Location

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    1000
    Detail > Loading Stop > 0310 Loop > N4

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    0310 Loop end
    0300 Loading Stop end
    0300 Unloading Stop
    RequiredMax >1
    Variants (all may be used)
    Loading Stop
    S5
    0100
    Detail > Unloading Stop > S5

    Stop-off Details

    RequiredMax use 1

    To specify stop-off detail reference numbers and stop reason

    Example
    S5-01
    165
    Stop Sequence Number
    Required
    Numeric (N0)
    Min 1Max 3

    Identifying number for the specific stop and the sequence in which the stop is to be performed

    S5-02
    163
    Stop Reason Code
    Required

    Code specifying the reason for the stop

    CU
    Complete Unload
    UL
    Unload
    L11
    0200
    Detail > Unloading Stop > L11

    Mill Order Number

    OptionalMax use 99999

    To specify instructions in this business relationship or a reference number

    Example
    At least one of Reference Identification (L11-01) or Description (L11-03) is required
    L11-01
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L11-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    MI
    Mill Order Number
    L11-03
    352
    Description
    Optional
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    L11
    0200
    Detail > Unloading Stop > L11

    Purchase Order Number

    OptionalMax use 99999

    To specify instructions in this business relationship or a reference number

    Example
    Variants (all may be used)
    L11Mill Order Number
    At least one of Reference Identification (L11-01) or Description (L11-03) is required
    L11-01
    127
    Reference Identification
    Optional
    String (AN)
    Min 1Max 50

    Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

    L11-02
    128
    Reference Identification Qualifier
    Required

    Code qualifying the Reference Identification

    PO
    Purchase Order Number
    L11-03
    352
    Description
    Optional
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    G62
    0300
    Detail > Unloading Stop > G62

    Date/Time

    RequiredMax use 3

    To specify pertinent dates and times

    • Use G62 segment either in loop 0300 or loop 0350, but not both.
    Example
    G62-01
    432
    Date Qualifier
    Required

    Code specifying type of date

    68
    Requested Delivery Date
    G62-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

    G62-03
    176
    Time Qualifier
    Required

    Code specifying the reported time

    Z
    Requested Delivery Time
    G62-04
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    NTE
    0650
    Detail > Unloading Stop > NTE

    Note/Special Instruction

    OptionalMax use 20

    To transmit information in a free-form format, if necessary, for comment or special instruction

    Example
    NTE-01
    363
    Note Reference Code
    Optional

    Code identifying the functional area or purpose for which the note applies

    ZZZ
    Mutually Defined
    NTE-02
    352
    Description
    Optional
    String (AN)
    Min 1Max 80

    A free-form description to clarify the related data elements and their content

    0310 Loop
    RequiredMax >1
    N1
    0700
    Detail > Unloading Stop > 0310 Loop > N1

    Party Identification

    RequiredMax use 1

    To identify a party by type of organization, name, and code

    Example
    At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
    If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
    N1-01
    98
    Entity Identifier Code
    Required

    Code identifying an organizational entity, a physical location, property or an individual

    ST
    Ship To
    N1-02
    93
    Name
    Optional
    String (AN)
    Min 1Max 60

    Free-form name

    N1-03
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    ZZ
    Mutually Defined
    N1-04
    67
    Identification Code
    Optional
    String (AN)
    Min 2Max 80

    Code identifying a party or other code

    • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    Usage notes

    CLW Branch Plant Number,
    CLW Mill Code,
    CLW Customer Number,
    Destination City

    N3
    0900
    Detail > Unloading Stop > 0310 Loop > N3

    Party Location

    OptionalMax use 2

    To specify the location of the named party

    Example
    N3-01
    166
    Address Information
    Required
    String (AN)
    Min 1Max 55

    Address information

    N3-02
    166
    Address Information
    Optional
    String (AN)
    Min 1Max 55

    Address information

    N4
    1000
    Detail > Unloading Stop > 0310 Loop > N4

    Geographic Location

    RequiredMax use 1

    To specify the geographic place of the named party

    Example
    N4-01
    19
    City Name
    Required
    String (AN)
    Min 2Max 30

    Free-form text for city name

    • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    N4-02
    156
    State or Province Code
    Required
    Identifier (ID)
    Min 2Max 2

    Code (Standard State/Province) as defined by appropriate government agency

    • N402 is required only if city name (N401) is in the U.S. or Canada.
    N4-03
    116
    Postal Code
    Required
    Identifier (ID)
    Min 3Max 15

    Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

    0310 Loop end
    0300 Unloading Stop end
    Detail end

    Summary

    SE
    0200
    Summary > SE

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Numeric (N0)
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Numeric (N)
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Summary end

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Numeric (N0)
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Numeric (N0)
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Numeric (N0)
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Numeric (N0)
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Sample from Clearwater

    ST*204*000000001~
    B2**SCAC**LW-Test-204-PPD**PP~
    B2A*00~
    L11*PPD*19*Pulp and Paperboard~
    S5*1*LD~
    G62*69*20250329*Z*120000~
    N1*SF*Clearwater Paper Corporation*ZZ*MG~
    N3*803 Mill Road~
    N4*Lewiston*ID*83501~
    S5*2*UL~
    L11*1685011*PO~
    L11*2222222*MI*SHIP W/BOL#S 0496552 & 0496958 PO 3598175~
    L11*2222222*MI*LC TRLR 2 STOPS~
    L11*2222222*MI*STOP #1-0496981-CLINTON,UT PHONE # 801-776-8144~
    L11*2222222*MI*STOP #2-0496958-CLEARFIELD,UT PHONE # 801-773-8700~
    L11*2222222*MI*STOP #3-0496552-OREM, UT PHONE # 801-224-8494~
    G62*68*20250331*Z*235959~
    N1*ST*UNLOAD 1 BOGUS STORE NAME*ZZ*WALLA WALLA~
    N3*UNLOAD 1 BOGUS STORE ADDRESS LINE~
    N4*WALLA WALLA*WA*84015~
    S5*3*UL~
    L11*1685010*PO~
    L11*3333333*MI*SHIP W/BOL#S 0496552 & 0496981 PO 3598174~
    L11*3333333*MI*LC TRLR 2 STOPS~
    L11*3333333*MI*STOP #1-0496981-CLINTON,UT PHONE # 801-776-8144~
    L11*3333333*MI*STOP #2-0496958-CLEARFIELD,UT PHONE # 801-773-8700~
    L11*3333333*MI*STOP #3-0496552-OREM, UT PHONE # 801-224-8494~
    G62*68*20250331*Z*235959~
    N1*ST*UNLOAD 2 BOGUS STORE NAME*ZZ*WALLA WALLA~
    N3*UNLOAD 2 BOGUS STORE ADDRESS LINE~
    N4*WALLA WALLA*WA*84015~
    S5*4*CU~
    L11*1684460*PO~
    L11*4444444*MI*SHIP W/BOL#S 0496958 & 0496981 PO 3598162~
    L11*4444444*MI*LC TRLR 2 STOPS~
    L11*4444444*MI*STOP #1-0496981-CLINTON,UT PHONE # 801-776-8144~
    L11*4444444*MI*STOP #2-0496958-CLEARFIELD,UT PHONE # 801-773-8700~
    L11*4444444*MI*STOP #3-0496552-OREM, UT PHONE # 801-224-8494~
    G62*68*20250331*Z*235959~
    N1*ST*COMPLETE UNLOAD 1 BOGUS STORE NAME*ZZ*WALLA WALLA~
    N3*COMPLETE UNLOAD 1 BOGUS STORE ADDRESS LINE~
    N4*WALLA WALLA*WA*84057~
    SE*43*000000001

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