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Purchase Order
  • Specification
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X12 850 Purchase Order

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BEG
020
Beginning Segment for Purchase Order
Max use 1
Required
CUR
040
Currency
Max use 1
Required
REF
050
Reference Identification
Max use 1
Optional
FOB
080
F.O.B. Related Instructions
Max use 1
Optional
ITD
130
Terms of Sale/Deferred Terms of Sale
Max use 1
Optional
DTM
150
Date/Time Reference
Max use 10
Optional
TD5
240
Carrier Details (Routing Sequence/Transit Time)
Max use 12
Optional
N9 Loop
detail
PO1 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG
020
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
05
Replace
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)

Code specifying the type of Purchase Order

Usage notes

BEG03 is the Production Purchase Order assigned by the Blue Cherry system. BEG02 will signify the type of production order with the following expected handling:
▪ BEG02 = ‘SA’ – none retailer specific PO, for general inventory stock.
▪ BEG02 = ‘BK’ – retailer specific PO…used for either direct-ship (to retailer) or cross-dock scenarios…to advise vendor/factory of what to make/produce.
Orders with type ‘BK’ cannot be shipped until corresponding orders with type
‘RL’ are received.
▪ BEG02 = ‘RL’ – retailer specific PO…used for either direct-ship (to retailer) or cross-dock scenarios…to advise vendor/factory of how to pack and ship.
Multiple POs containing code ‘RL’ may be sent against a single ‘BK’ type PO
with one ‘RL’ PO will be sent for each final ship-to destination.

BK
Blanket Order (Quantity Firm)
RL
Release or Delivery Order
SA
Stand-alone Order
BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BEG-04
328
Release Number
Optional
String (AN)
Min 1Max 30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

Usage notes

Will contain the BC generated original retailer sales order number when
BEG02 = ‘BK’ or ‘RL’.

BEG-05
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BEG05 is the date assigned by the purchaser to purchase order.
CUR
040
Heading > CUR

Currency

RequiredMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3

Code (Standard ISO) for country in whose currency the charges are specified

REF
050
Heading > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Usage notes

: Up to 16 REF segments can be sent to denote header level information associated with this purchase order. The use of each code will be determined by the sender of this transaction, so please work with them to clarify needs in your specific case.
IMPORTANT: If required to meet Federal 10+2 requirements then both REF(2A) and REF(6A) are Required.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

2A
Import License Number
6A
Consignee Reference Number
8X
Transaction Category or Type
AAY
Accounting Period Reference
AN
Associated Purchase Orders
DP
Department Number
IA
Internal Vendor Number
JY
Origin of Shipment Harmonized-Based Code
LSD
Logistics Support Documentation Type Code
MR
Merchandise Type Code
OF
Operator Identification Number
PC
Production Code
PD
Promotion/Deal Number
PO
Purchase Order Number
RL
Reserve Assembly Line Feed Location
XY
Other Unlisted Type of Reference Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

FOB
080
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

To specify transportation instructions relating to shipment

Usage notes

Any valid X12 code may be sent in FOB01 and/or FOB02 elements. Shown are only some common codes. Please consult with the sender of this transaction to determine all possible codes and/or usage (if any).

Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.
CC
Collect
MX
Mixed
PP
Prepaid (by Seller)
FOB-02
309
Location Qualifier
Optional
Identifier (ID)

Code identifying type of location

  • FOB02 is the code specifying transportation responsibility location.
DE
Destination (Shipping)
OR
Origin (Shipping Point)
ZZ
Mutually Defined
FOB-03
352
Description
Optional
String (AN)
Min 1Max 30

A free-form description to clarify the related data elements and their content

ITD
130
Heading > ITD

Terms of Sale/Deferred Terms of Sale

OptionalMax use >1

To specify terms of sale

Usage notes

Any valid X12 code may be sent in ITD01 and ITD02 elements. Shown are only some common codes. Please consult with the sender of this transaction to determine all
possible codes and/or usage (if any).
Usually this is used for printing purposes when packaging and shipping products directly to the retailer. In general, this segment will normally only be sent when BEG02 = ‘BK’
or ‘RL’ to denote the retailers original sales terms.

Example
If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required
ITD-01
336
Terms Type Code
Optional
Identifier (ID)

Code identifying type of payment terms

  • If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
01
Basic
02
End of Month (EOM)
08
Basic Discount Offered
ITD-02
333
Terms Basis Date Code
Optional
Identifier (ID)

Code identifying the beginning of the terms period

3
Invoice Date
7
Effective Date
15
Receipt of Goods
ITD-03
338
Terms Discount Percent
Optional
Decimal number (R)
Min 1Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-05
351
Terms Discount Days Due
Optional
Numeric (N0)
Min 1Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-07
386
Terms Net Days
Optional
Numeric (N0)
Min 1Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-12
352
Description
Optional
String (AN)
Min 1Max 35

A free-form description to clarify the related data elements and their content

ITD-13
765
Day of Month
Optional
Numeric (N0)
Min 1Max 2

The numeric value of the day of the month between 1 and the maximum day of the month being referenced

DTM
150
Heading > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

Up to 7 DTM segments can be sent to denote various dates related to this PO. Please work with the sender of this transaction to determine specific needs and requirements.

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

001
Cancel After
002
Delivery Requested
010
Requested Ship
037
Ship Not Before
038
Ship No Later
063
Do Not Deliver After
AAG
Due Date
DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

TD5
240
Heading > TD5

Carrier Details (Routing Sequence/Transit Time)

OptionalMax use 12

To specify the carrier and sequence of routing and provide transit time information

Usage notes

The sender’s proprietary carrier/shipper code (REF02) will be passed in this segment along with the description of the carrier/shipper (REF03).
It is the responsibility of the receiving party to be able to identify the suggested method of shipment of products ordered based on this code or description.

Example
TD5-02
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

  • When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
2
Standard Carrier Alpha Code (SCAC)
92
Assigned by Buyer or Buyer's Agent
TD5-03
67
Identification Code
Required
String (AN)
Min 1Max 4

Code identifying a party or other code

TD5-05
387
Routing
Required
String (AN)
Min 1Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

N9 Loop
OptionalMax >1
N9
295
Heading > N9 Loop > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Usage notes

The N901 note type codes (N902 value where N901=L1) are proprietary codes generated from the senders system. Please contact the sender for a list of note type codes used and their corresponding purpose/use. (Example: N902 may be ‘PCKINST’ which could
indicate the following MSG segment(s) could contain packing instructions.
When N901=’EDI’, the value in N902 will be a concatenated ID code denoting the
source of the information sent in the corresponding child MSG segment. The
concatenated ID code will be structured as follows: {segment}.{element}.{qualifier}
(example: REF.02.IA, DTM.02.010, PO1.14.SK, etc.). When the parent N901=’EDI’
only one corresponding child occurrence of the MSG segment will be used.

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

EDI
L1
Letters or Notes
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

When N901=’L1’, this element will contain a proprietary note type code
created by the sender (i.e. PCKINST, SPECIAL, etc.) or a generic
‘UNSPECIFIED’ code. The actual message relating to the note type will then
follow in the child MSG segment(s).
When N901=’EDI’, this element will contain the ID code (see above) assigned
to the ‘DATA WAREHOUSE’ value. The actual value itself associated to the
ID code will follow in the child MSG segment.

MSG
300
Heading > N9 Loop > MSG

Message Text

OptionalMax use 1000

To provide a free-form format that allows the transmission of text information

Usage notes

When the parent N901=’L1’ this segment will contain a free-form text message specific to the note type expressed in N902.
When the parent N901=’EDI’ only one corresponding child occurrence of the MSG
segment will be used which will contain the EDI Data Warehouse value. This value is a structured and formatted data string that contains specific information from the retailer that may need to be extracted for printing and other purposes. Please consult with the
sender of this transaction to determine if you will receive EDI data warehouse records
and, if so, what if anything needs to be done with it.

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 254

Free-form message text

Usage notes

Free-form text message when parent N901 element is ‘L1’, EDI Data
Warehouse value when parent N901 element is ‘EDI’).

N9 Loop end
N1 Loop
OptionalMax >1
Usage notes

Up to 7 N1 loops can be sent in one 850 transaction.
IMPORTANT: If required to meet Federal 10+2 requirements then the first 3 N1 loops
(including the corresponding N3 and N4 segments) are required.
‘ST’/’MA’/’BT’ N1 loops will only be sent at this level if BEG02=’RL’ as this is relevant only for direct-to-retailer or cross-dock orders where cartons will need to be packed and marked (labeled) for retailers receiving facilities.

N1
310
Heading > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BK
Bank
BT
Bill-to-Party
DV
Division
LG
Location of Goods
MA
Party for whom Item is Ultimately Intended
ST
Ship To
VN
Vendor
N1-02
93
Name
Optional
String (AN)
Min 1Max 35

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 17

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N2
320
Heading > N1 Loop > N2

Additional Name Information

OptionalMax use 2

To specify additional names or those longer than 35 characters in length

Example
N2-01
93
Name
Required
String (AN)
Min 1Max 60

Free-form name

N3
330
Heading > N1 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Usage notes

Address information will be sent primarily for printing purposes but can also be used to update your customer’s location reference tables as needed in relation to the codes
transmitted in the corresponding N104 element. For Division (N101=’DV’) an
additional N3 segments may be sent.

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 35

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 35

Address information

N4
340
Heading > N1 Loop > N4

Geographic Location

RequiredMax use >1

To specify the geographic place of the named party

Usage notes

City, State, Zip & Country will be sent primarily for printing purposes but can also be used to update your customer’s location reference tables as needed in relation to the
codes transmitted in the corresponding N104 element. This segment is required if
N101=’ST’ or ‘MA’. Otherwise, it is optional.

Example
N4-01
19
City Name
Required
String (AN)
Min 1Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 1Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 1Max 9

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 1Max 3

Code identifying the country

PER
360
Heading > N1 Loop > PER

Administrative Communications Contact

OptionalMax use >1

To identify a person or office to whom administrative communications should be directed

Usage notes

Used to relay specific contact information by for each N1 loop. If this segment is used at least one set of contact information (either email or phone number is required). Only one email address and/or phone number will be sent.

Example
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

CN
General Contact
PER-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Required
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
TE
Telephone
PER-04
364
Communication Number
Required
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Required
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
TE
Telephone
PER-06
364
Communication Number
Required
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

N1 Loop end
Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
010
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Example
If either Product/Service ID Qualifier (PO1-10) or Product/Service ID (PO1-11) is present, then the other is required
If either Product/Service ID Qualifier (PO1-12) or Product/Service ID (PO1-13) is present, then the other is required
If either Product/Service ID Qualifier (PO1-14) or Product/Service ID (PO1-15) is present, then the other is required
PO1-01
350
Assigned Identification
Optional
String (AN)
Min 1Max 10

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.
PO1-02
330
Quantity Ordered
Required
Decimal number (R)
Min 1Max 10

Quantity ordered

PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

PO1-05
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

PE
Price per Each
PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
ST
Style Number
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 12

Identifying number for a product or service

PO1-08
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

CL
Color
PO1-09
234
Product/Service ID
Required
String (AN)
Min 1Max 10

Identifying number for a product or service

PO1-10
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

LT
Lot Number
PO1-11
234
Product/Service ID
Optional
String (AN)
Min 1Max 10

Identifying number for a product or service

PO1-12
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IZ
Buyer's Size Code
PO1-13
234
Product/Service ID
Optional
String (AN)
Min 1Max 10

Identifying number for a product or service

PO1-14
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

DM
Committee for Uniform Security Identification Procedure Number (CUSIP) Number
PO1-15
234
Product/Service ID
Optional
String (AN)
Min 1Max 10

Identifying number for a product or service

PO1-16
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP
U.P.C. Consumer Package Code (1-5-5-1)
PO1-17
234
Product/Service ID
Required
String (AN)
Min 12Max 12

Identifying number for a product or service

PO1-18
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PT
Print or Drawing
PO1-19
234
Product/Service ID
Required
String (AN)
Min 2Max 2

Identifying number for a product or service

PO1-20
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

PO
Purchase Order Number
PO1-21
234
Product/Service ID
Required
String (AN)
Min 1Max 10

Identifying number for a product or service

PO1-22
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

B2
Library of Congress Code
PO1-23
234
Product/Service ID
Required
String (AN)
Min 1Max 20

Identifying number for a product or service

PO3
030
Detail > PO1 Loop > PO3

Additional Item Detail

OptionalMax use 25

To specify additional item-related data involving variations in normal price/quantity structure

Usage notes

This segment will only be sent when linked orders functionality are used and will contain the retail price and the original linked order line quantity.

Example
If Unit Price (PO3-04) is present, then at least one of Price Identifier Code (PO3-03) or Basis of Unit Price Code (PO3-05) is required
PO3-01
371
Change Reason Code
Required
Identifier (ID)

Code specifying the reason for price or quantity change

ZZ
Mutually Defined
PO3-03
236
Price Identifier Code
Optional
Identifier (ID)

Code identifying pricing specification

RTL
Retail
PO3-04
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

PO3-05
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

LE
Catalog Price per Each
PO3-06
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

PO3-07
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • PO307 defines the unit of measure for PO306.
EA
Each
CTP Loop
RequiredMax >1
CTP
040
Detail > PO1 Loop > CTP Loop > CTP

Pricing Information

RequiredMax use 1

To specify pricing information

Usage notes

Used to relay line level pricing information

Example
If either Quantity (CTP-04) or Composite Unit of Measure (CTP-05) is present, then the other is required
CTP-02
236
Price Identifier Code
Required
Identifier (ID)

Code identifying pricing specification

PBR
Price Break Purchase Order Count
RTL
Retail
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
CTP-04
380
Quantity
Optional
Decimal number (R)
Min 1Max 15

Numeric value of quantity

CTP-05
C001
Composite Unit of Measure
OptionalMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

CTP Loop end
PID Loop
RequiredMax >1
PID
050
Detail > PO1 Loop > PID Loop > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Usage notes

Up to 5 PID segments can be sent to relay the seller’s product category, style short, style long, color and/or size descriptions.

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-02
750
Product/Process Characteristic Code
Optional
Identifier (ID)

Code identifying the general class of a product or process characteristic

08
Product
73
Vendor color description
74
Vendor size description
GEN
General Description
PC
PID-05
352
Description
Required
String (AN)
Min 1Max 35

A free-form description to clarify the related data elements and their content

PID Loop end
PO4
090
Detail > PO1 Loop > PO4

Item Physical Details

OptionalMax use >1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Usage notes

The PO4 segment at the PO1 level will only be sent if the parent PO1 segment refers to a pre-pack or for orders where BEG02=’BK’ or ‘RL’.

Example
If either Size (PO4-02) or Unit or Basis for Measurement Code (PO4-03) is present, then the other is required
PO4-01
356
Pack
Required
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

PO4-02
357
Size
Optional
Decimal number (R)
Min 1Max 8

Size of supplier units in pack

PO4-03
355
Unit or Basis for Measurement Code
Optional
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

  • PO403 - The "Unit or Basis for Measure Code" in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. For example: If the carton contains 24 12-Ounce packages, it would be described as follows: Data element 356 = "24"; Data element 357 = "12"; Data element 355 = "OZ".
PO4-14
810
Inner Pack
Optional
Numeric (N0)
Min 1Max 6

The number of eaches per inner container

REF
100
Detail > PO1 Loop > REF

Reference Identification

OptionalMax use >1

To specify identifying information

Example
At least one of Reference Identification (REF-02) or Description (REF-03) is required
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

AS
Acceptable Source Supplier ID
CL
Seller's Credit Memo
CO
Customer Order Number
CR
Customer Reference Number
DL
Seller's Debit Memo
HTS
IL
Internal Order Number
IT
Internal Customer Number
KE
Ending Kanban Serial Number
L6
Subcontract Line Item Number
LI
Line Item Identifier (Seller's)
MO
Manufacturing Operation Number
NS
National Stock Number
OR
Order/Paragraph Number
PC1
PC2
PC3
PC4
PC5
PC6
PC7
PC8
PC9
PE
Plant Number
QT
Warranty Registration Number
SE
Serial Number
SH
Sender Defined Clause
SK
Service Change Number
UD2
REF-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

REF-04
C040
Reference Identifier
OptionalMax use 1
To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier
If either Reference Identification Qualifier (C040-03) or Reference Identification (C040-04) is present, then the other is required
If either Reference Identification Qualifier (C040-05) or Reference Identification (C040-06) is present, then the other is required
C040-01
128
Reference Identification Qualifier
Optional
Identifier (ID)
Min 2Max 3

Code qualifying the Reference Identification

C040-02
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

C040-03
128
Reference Identification Qualifier
Optional
Identifier (ID)
Min 2Max 3

Code qualifying the Reference Identification

C040-04
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

C040-05
128
Reference Identification Qualifier
Optional
Identifier (ID)
Min 2Max 3

Code qualifying the Reference Identification

C040-06
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

DTM
210
Detail > PO1 Loop > DTM

Date/Time Reference

OptionalMax use 10

To specify pertinent dates and times

Usage notes

Up-to 5 DTM segments can be sent to denote ship not before, ship no later than, due dates and the original ship and due dates.

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

037
Ship Not Before
038
Ship No Later
110
Originally Scheduled Ship
825
Original Due Date
AAG
Due Date
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03
337
Time
Optional
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

N9 Loop
OptionalMax >1
N9
330
Detail > PO1 Loop > N9 Loop > N9

Reference Identification

RequiredMax use 1

To transmit identifying information as specified by the Reference Identification Qualifier

Example
N9-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

EDI
L1
Letters or Notes
N9-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

MSG
340
Detail > PO1 Loop > N9 Loop > MSG

Message Text

RequiredMax use 1000

To provide a free-form format that allows the transmission of text information

Example
MSG-01
933
Free-Form Message Text
Required
String (AN)
Min 1Max 254

Free-form message text

N9 Loop end
N1 Loop
OptionalMax >1
N1
350
Detail > PO1 Loop > N1 Loop > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
At least one of Name (N1-02) or Identification Code Qualifier (N1-03) is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

AG
Agent/Agency
MP
Manufacturing Plant
ST
Ship To
N1-02
93
Name
Optional
String (AN)
Min 1Max 35

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 17

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
370
Detail > PO1 Loop > N1 Loop > N3

Address Information

OptionalMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 35

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 35

Address information

N4
380
Detail > PO1 Loop > N1 Loop > N4

Geographic Location

OptionalMax use 1

To specify the geographic place of the named party

Example
N4-01
19
City Name
Required
String (AN)
Min 1Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Required
Identifier (ID)
Min 1Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 1Max 9

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 1Max 3

Code identifying the country

PER
400
Detail > PO1 Loop > N1 Loop > PER

Administrative Communications Contact

OptionalMax use 3

To identify a person or office to whom administrative communications should be directed

Example
PER-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

CN
General Contact
PER-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

PER-03
365
Communication Number Qualifier
Required
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
TE
Telephone
PER-04
364
Communication Number
Required
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

PER-05
365
Communication Number Qualifier
Required
Identifier (ID)

Code identifying the type of communication number

EM
Electronic Mail
TE
Telephone
PER-06
364
Communication Number
Required
String (AN)
Min 1Max 80

Complete communications number including country or area code when applicable

N1 Loop end
SLN Loop
OptionalMax >1
SLN
470
Detail > PO1 Loop > SLN Loop > SLN

Subline Item Detail

RequiredMax use 1

To specify product subline detail item data

Example
If Basis of Unit Price Code (SLN-07) is present, then Unit Price (SLN-06) is required
If Relationship Code (SLN-08) is present, then Unit Price (SLN-06) is required
If either Product/Service ID Qualifier (SLN-09) or Product/Service ID (SLN-10) is present, then the other is required
If either Product/Service ID Qualifier (SLN-17) or Product/Service ID (SLN-18) is present, then the other is required
If either Product/Service ID Qualifier (SLN-19) or Product/Service ID (SLN-20) is present, then the other is required
If either Product/Service ID Qualifier (SLN-21) or Product/Service ID (SLN-22) is present, then the other is required
If either Product/Service ID Qualifier (SLN-23) or Product/Service ID (SLN-24) is present, then the other is required
SLN-01
350
Assigned Identification
Required
String (AN)
Min 1Max 10

Alphanumeric characters assigned for differentiation within a transaction set

  • SLN01 is the identifying number for the subline item.
  • SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
SLN-02
350
Assigned Identification
Required
String (AN)

Alphanumeric characters assigned for differentiation within a transaction set

  • SLN02 is the identifying number for the subline level. The subline level is analogous to the level code used in a bill of materials.
BOM
SLN-03
662
Relationship Code
Required
Identifier (ID)

Code indicating the relationship between entities

  • SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
I
Included
SLN-04
380
Quantity
Required
Decimal number (R)
Min 1Max 10

Numeric value of quantity

SLN-05
C001
Composite Unit of Measure
RequiredMax use 1
To identify a composite unit of measure (See Figures Appendix for examples of use)
C001-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)
Min 2Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SLN-06
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

SLN-07
639
Basis of Unit Price Code
Optional
Identifier (ID)

Code identifying the type of unit price for an item

CT
Contract
SLN-08
662
Relationship Code
Optional
Identifier (ID)

Code indicating the relationship between entities

  • SLN08 is a code indicating the relationship of the price or amount to the associated segment.
I
Included
SLN-09
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • SLN09 through SLN28 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
UP
U.P.C. Consumer Package Code (1-5-5-1)
SLN-10
234
Product/Service ID
Optional
String (AN)
Min 12Max 12

Identifying number for a product or service

SLN-11
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ST
Style Number
SLN-12
234
Product/Service ID
Required
String (AN)
Min 1Max 12

Identifying number for a product or service

SLN-13
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IZ
Buyer's Size Code
SLN-14
234
Product/Service ID
Required
String (AN)
Min 1Max 10

Identifying number for a product or service

SLN-15
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

CL
Color
SLN-16
234
Product/Service ID
Required
String (AN)
Min 1Max 10

Identifying number for a product or service

SLN-17
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

LT
Lot Number
SLN-18
234
Product/Service ID
Optional
String (AN)
Min 1Max 10

Identifying number for a product or service

SLN-19
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

DM
Committee for Uniform Security Identification Procedure Number (CUSIP) Number
SLN-20
234
Product/Service ID
Optional
String (AN)
Min 1Max 10

Identifying number for a product or service

SLN-21
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

BO
Buyers Color
SLN-22
234
Product/Service ID
Optional
String (AN)
Min 1Max 35

Identifying number for a product or service

SLN-23
235
Product/Service ID Qualifier
Optional
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

NS
SLN-24
234
Product/Service ID
Optional
String (AN)
Min 1Max 35

Identifying number for a product or service

PO4
518
Detail > PO1 Loop > SLN Loop > PO4

Item Physical Details

OptionalMax use 1

To specify the physical qualities, packaging, weights, and dimensions relating to the item

Example
PO4-01
356
Pack
Required
Numeric (N0)
Min 1Max 6

The number of inner containers, or number of eaches if there are no inner containers, per outer container

SLN Loop end
AMT Loop
OptionalMax >1
AMT
600
Detail > PO1 Loop > AMT Loop > AMT

Monetary Amount

RequiredMax use 1

To indicate the total monetary amount

Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)

Code to qualify amount

1
Line Item Total
AY
Title Cost
ID
Import Duty Amount
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

AMT Loop end
PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
010
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

AMT
020
Summary > CTT Loop > AMT

Monetary Amount

OptionalMax use 1

To indicate the total monetary amount

  • If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
Example
AMT-01
522
Amount Qualifier Code
Required
Identifier (ID)

Code to qualify amount

2
Batch Total
AMT-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

CTT Loop end
SE
030
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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