Crane Worldwide Logistics
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Motor Carrier Load Tender
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X12 204 Motor Carrier Load Tender

X12 Release 4030

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI sample
  • Sample
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
0100
Transaction Set Header
Max use 1
Required
B2
0200
Beginning Segment for Shipment Information Transaction
Max use 1
Required
B2A
0300
Set Purpose
Max use 1
Required
L11
0800
Business Instructions and Reference Number
Max use 50
Required
G62
0900
Requested Delivery Date
Max use 1
Required
G62
0900
Scheduled Pick-Up Date
Max use 1
Required
MS3
1000
Interline Information
Max use 1
Optional
AT5
1100
Bill of Lading Handling Requirements
Max use 6
Optional
Consignee
detail
0300 Loop
S5
0100
Stop-off Details
Max use 1
Required
0320 Loop
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

Code specifying the version number of the interchange control segments

00403
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

SM
Motor Carrier Load Tender (204)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004030
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
204
Motor Carrier Load Tender
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

B2
0200
Heading > B2

Beginning Segment for Shipment Information Transaction

RequiredMax use 1

To transmit basic data relating to shipment information

Example
B2-01
375
Tariff Service Code
Required
Identifier (ID)

Code specifying the types of services for rating purposes

DD
Door-to-Door

Rate applies for shipments in door-to-door service.

DO
Door-to-Terminal

Rate applies for shipments in door-to-ocean carrier's port/terminal service.

DP
Door-to-Pier

Rate applies for shipments in door-to-ocean carrier's port/terminal pier service.

OD
Terminal-to-Door

Rate applies for shipments in ocean carrier's terminal-to-door service.

OT
Terminal-to-Inland

Rate applies for shipments in ocean carrier's terminal to an inland terminal point of the ocean carrier.

PD
Pier-to-Door

Rate applies for shipments in pier-to-door service.

PP
Pier-to-Pier

All cargo other than that specified in codes HH, HP, or PH whether shipped in containers or otherwise.

B2-02
140
Standard Carrier Alpha Code
Optional
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
  • B202 is mandatory for transaction set 204.
B2-04
145
Shipment Identification Number
Required
String (AN)
Min 1Max 30

Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

Usage notes

Bill of Lading number (sometimes called Manifest Number); Unique ID number assigned by shipper. Should be the same ID number used for billing.

B2-06
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

CC
Collect
DE
Per Contract

Destination with exceptions as agreed between buyer and seller.

B2-11
335
Transportation Terms Code
Required
Identifier (ID)

Code identifying the trade terms which apply to the shipment transportation responsibility

  • If B211 is used, B206 will indicate the party or parties responsible for payment of the transportation terms identified in B211.
CFR
Cost and Freight

Seller pays cost and freight to named port of destination; buyer assumes all risks of loss and damage and additional costs incurred once goods are delivered on board the vessel; these are assumed by the buyer when the goods pass over the rail of the ship at the port of shipment.

CIF
Cost, Insurance, and Freight

Seller pays cost and freight to named port of destination; buyer assumes all risks of loss and damage and additional costs incurred once goods are delivered onboard the vessel; risks are assumed by the buyer when the goods pass over the rail of the ship at the port of shipment; seller must in addition procure (i.e. contract and pay for) marine insurance against the buyer's risk of loss or damage during shipment.

CIP
Carriage and Insurance Paid To

Seller pays cost and freight to named port of destination; buyer assumes all risk of damage or loss and additional costs incurred once goods are delivered on board the vessel; these risks are assumed by the buyer when the goods pass over the rail of the ship at the port of shipment; seller must procure (i.e. contract and pay for) marine insurance against the buyer's risk of loss or damage during carriage; seller must in addition procure (i.e. contract and pay for) cargo insurance against the buyer's risk of loss or damage to the goods during carriage.

CPT
Carriage Paid To

Seller pays freight charges named to destination; the risk of loss or damage to the goods, as well as any additional costs due to events occurring after the time the goods have been delivered to other carrier, is transferred from the seller to the buyer when the goods have been delivered into the custody of the carrier.

DAF
Delivered at Frontier

Seller fulfills obligation to deliver when goods have been made available, cleared for export, at the named point and place at the frontier, but before the border of the adjoining country.

DDP
Delivered Duty Paid

Seller bears costs and risks involved in bringing goods to the named place in the country of importation including duties, taxes, and other official charges payable upon import.

DES
Delivered Ex Ship

Seller bears all costs and risks involved in bringing goods to the named port of destination; seller's obligation ends when goods are available to buyer on board the ship uncleared for import at named port of destination (this term used only for sea or inland waterway shipments).

CRANE WW uses DES to denote Delivered at Terminal.

DOM
Domestically Supplied

Duty paid at the border, making the material equivalent to being supplied by a domestic source.

EXW
Ex Works

Buyer bears all costs and risks in taking the goods from the seller's premises to the desired location.

FAS
Free Alongside Ship

Seller's obligation ends when goods have been placed alongside the vessel on the quay or in lighters at the named port of shipment; buyer bears all costs and risks thereafter.

FCA
Free Carrier

Seller fulfills his obligation when goods are handed over, cleared for export, and into the charge of the carrier named by the buyer at the named place or location.

FOB
Free on Board
B2A
0300
Heading > B2A

Set Purpose

RequiredMax use 1

To allow for positive identification of transaction set purpose

Example
B2A-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
B2A-02
346
Application Type
Required
Identifier (ID)

Code identifying an application

39
Highway In-Transit
43
Air Import
44
Air Export
L11
0800
Heading > L11

Business Instructions and Reference Number

RequiredMax use 50

To specify instructions in this business relationship or a reference number

Example
L11-01
127
Reference Identification
Required
String (AN)
Min 1Max 50

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

L11-02
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

CR
Customer Reference Number
PO
Purchase Order Number
ZZ
Mutually Defined
L11-03
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

G62
0900
Heading > G62

Requested Delivery Date

RequiredMax use 1

To specify pertinent dates and times

  • Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Example
Variants (all may be used)
G62Scheduled Pick-Up Date
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

68
Requested Delivery Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

G62-03
176
Time Qualifier
Required
Identifier (ID)

Code specifying the reported time

U
Scheduled Pick Up Time
X
Scheduled Delivery Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

G62-05
623
Time Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

G62
0900
Heading > G62

Scheduled Pick-Up Date

RequiredMax use 1

To specify pertinent dates and times

  • Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Example
Variants (all may be used)
G62Requested Delivery Date
G62-01
432
Date Qualifier
Required
Identifier (ID)

Code specifying type of date

69
Scheduled Pick-Up Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

G62-03
176
Time Qualifier
Required
Identifier (ID)

Code specifying the reported time

U
Scheduled Pick Up Time
X
Scheduled Delivery Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

G62-05
623
Time Code
Optional
Identifier (ID)
Min 2Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

MS3
1000
Heading > MS3

Interline Information

OptionalMax use 1

To identify the interline carrier and relevant data

Example
MS3-01
140
Standard Carrier Alpha Code
Required
Identifier (ID)
Min 2Max 4

Standard Carrier Alpha Code

  • MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
Usage notes

CNWQ

MS3-02
133
Routing Sequence Code
Required
Identifier (ID)

Code describing the relationship of a carrier to a specific shipment movement

B
Origin/Delivery Carrier (Any Mode)
MS3-04
91
Transportation Method/Type Code
Optional
Identifier (ID)

Code specifying the method or type of transportation for the shipment

A
Air
AE
Air Express
VA
Motor (Van)
AT5
1100
Heading > AT5

Bill of Lading Handling Requirements

OptionalMax use 6

To identify Bill of Lading handling and service requirements

Example
AT5-01
152
Special Handling Code
Optional
Identifier (ID)
Min 2Max 3

Code specifying special transportation handling instructions

0100 Consignee
RequiredMax >1
Variants (all may be used)
CustomerShipper
N1
1400
Heading > Consignee > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

CN
Consignee
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
1600
Heading > Consignee > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
1700
Heading > Consignee > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Crane accepts 2 character country code only.

N4-05
309
Location Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code identifying type of location

N4-06
310
Location Identifier
Optional
String (AN)
Min 1Max 30

Code which identifies a specific location

G61
1900
Heading > Consignee > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

AJ
Primary Contact
IC
Information Contact
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
EM
Electronic Mail
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 256

Complete communications number including country or area code when applicable

0100 Consignee end
0100 Customer
RequiredMax >1
Variants (all may be used)
ConsigneeShipper
N1
1400
Heading > Customer > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

LW
Customer
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Send customer party id (provided by Crane).

N3
1600
Heading > Customer > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
1700
Heading > Customer > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Crane accepts 2 character country code only.

N4-05
309
Location Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code identifying type of location

N4-06
310
Location Identifier
Optional
String (AN)
Min 1Max 30

Code which identifies a specific location

G61
1900
Heading > Customer > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

AJ
Primary Contact
IC
Information Contact
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
EM
Electronic Mail
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 256

Complete communications number including country or area code when applicable

0100 Customer end
0100 Shipper
RequiredMax >1
Variants (all may be used)
ConsigneeCustomer
N1
1400
Heading > Shipper > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Example
If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

SH
Shipper
Required
String (AN)
Min 1Max 60

Free-form name

N1-03
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

ZZ
Mutually Defined
N1-04
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
N3
1600
Heading > Shipper > N3

Address Information

RequiredMax use 2

To specify the location of the named party

Example
N3-01
166
Address Information
Required
String (AN)
Min 1Max 55

Address information

N3-02
166
Address Information
Optional
String (AN)
Min 1Max 55

Address information

N4
1700
Heading > Shipper > N4

Geographic Location

RequiredMax use 1

To specify the geographic place of the named party

Example
If Location Identifier (N4-06) is present, then Location Qualifier (N4-05) is required
N4-01
19
City Name
Required
String (AN)
Min 2Max 30

Free-form text for city name

  • A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
N4-02
156
State or Province Code
Optional
Identifier (ID)
Min 2Max 2

Code (Standard State/Province) as defined by appropriate government agency

  • N402 is required only if city name (N401) is in the U.S. or Canada.
N4-03
116
Postal Code
Required
Identifier (ID)
Min 3Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04
26
Country Code
Required
Identifier (ID)
Min 2Max 3

Code identifying the country

Usage notes

Crane accepts 2 character country code only.

N4-05
309
Location Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code identifying type of location

N4-06
310
Location Identifier
Optional
String (AN)
Min 1Max 30

Code which identifies a specific location

G61
1900
Heading > Shipper > G61

Contact

OptionalMax use 3

To identify a person or office to whom communications should be directed

Example
If either Communication Number Qualifier (G61-03) or Communication Number (G61-04) is present, then the other is required
G61-01
366
Contact Function Code
Required
Identifier (ID)

Code identifying the major duty or responsibility of the person or group named

AJ
Primary Contact
IC
Information Contact
Required
String (AN)
Min 1Max 60

Free-form name

G61-03
365
Communication Number Qualifier
Optional
Identifier (ID)

Code identifying the type of communication number

  • G6103 qualifies G6104.
EM
Electronic Mail
TE
Telephone
G61-04
364
Communication Number
Optional
String (AN)
Min 1Max 256

Complete communications number including country or area code when applicable

0100 Shipper end
Heading end

Detail

0300 Loop
RequiredMax >1
S5
0100
Detail > 0300 Loop > S5

Stop-off Details

RequiredMax use 1

To specify stop-off detail reference numbers and stop reason

Example
S5-01
165
Stop Sequence Number
Required
Numeric (N0)
Min 1Max 3

Identifying number for the specific stop and the sequence in which the stop is to be performed

S5-02
163
Stop Reason Code
Required
Identifier (ID)

Code specifying the reason for the stop

CL
Complete
0320 Loop
OptionalMax >1
L5
1300
Detail > 0300 Loop > 0320 Loop > L5

Description, Marks and Numbers

RequiredMax use 1

To specify the line item in terms of description, quantity, packaging, and marks and numbers

Example
If either Commodity Code (L5-03) or Commodity Code Qualifier (L5-04) is present, then the other is required
If either Commodity Code Qualifier (L5-08) or Commodity Code (L5-09) is present, then the other is required
L5-01
213
Lading Line Item Number
Optional
Numeric (N0)
Min 1Max 3

Sequential line number for a lading item

L5-02
79
Lading Description
Optional
String (AN)
Min 1Max 50

Description of an item as required for rating and billing purposes

  • L502 may be used to send quantity information as part of the product description.
L5-03
22
Commodity Code
Optional
String (AN)
Min 1Max 30

Code describing a commodity or group of commodities

L5-04
23
Commodity Code Qualifier
Optional
Identifier (ID)
Min 1Max 1

Code identifying the commodity coding system used for Commodity Code

L5-05
103
Packaging Code
Optional
String (AN)
Min 3Max 5

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required

L5-06
87
Marks and Numbers
Optional
String (AN)
Min 1Max 48

Marks and numbers used to identify a shipment or parts of a shipment

L5-07
88
Marks and Numbers Qualifier
Optional
Identifier (ID)
Min 1Max 2

Code specifying the application or source of Marks and Numbers (87)

L5-08
23
Commodity Code Qualifier
Optional
Identifier (ID)
Min 1Max 1

Code identifying the commodity coding system used for Commodity Code

L5-09
22
Commodity Code
Optional
String (AN)
Min 1Max 30

Code describing a commodity or group of commodities

L5-10
595
Compartment ID Code
Optional
Identifier (ID)
Min 1Max 1

Code identifying the compartment in a compartmentalized tank car

AT8
1350
Detail > 0300 Loop > 0320 Loop > AT8

Shipment Weight, Packaging and Quantity Data

OptionalMax use 1

To specify shipment details in terms of weight, and quantity of handling units

Example
If either Weight Qualifier (AT8-01), Weight Unit Code (AT8-02) or Weight (AT8-03) are present, then the others are required
If either Volume Unit Qualifier (AT8-06) or Volume (AT8-07) is present, then the other is required
AT8-01
187
Weight Qualifier
Optional
Identifier (ID)

Code defining the type of weight

G
Gross Weight
AT8-02
188
Weight Unit Code
Optional
Identifier (ID)

Code specifying the weight unit

E
Metric Ton
K
Kilograms
L
Pounds
T
Long Ton
AT8-03
81
Weight
Optional
Decimal number (R)
Min 1Max 10

Numeric value of weight

AT8-04
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
AT8-05
80
Lading Quantity
Optional
Numeric (N0)
Min 1Max 7

Number of units (pieces) of the lading commodity

  • AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
AT8-06
184
Volume Unit Qualifier
Optional
Identifier (ID)

Code identifying the volume unit

E
Cubic Feet
X
Cubic Meters
AT8-07
183
Volume
Optional
Decimal number (R)
Min 1Max 8

Value of volumetric measure

0320 Loop end
0300 Loop end
Detail end

Summary

SE
0200
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Sample

ST*204*68897646~
B2*DD*CNWQ**1041687555J5**CC*****FCA~
B2A*00*44~
L11*CRtest*CR*CRtest~
L11*POtest1*PO*POtest1~
L11*SHIPPERDOCK*ZZ*Transportation Term Location~
G62*68*20220417*U*1210*CT~
G62*69*20220317*X*1210*CT~
MS3*CNWQ*B**AE~
AT5*DA~
N1*SH*Shipper Name~
N3*KONSTRUKTIONSVAGEN 2~
N4*MOLNLYCKE**43533*SE*93*300100000002500~
G61*IC*Shipper contact name*TE*46313370114~
N1*LW*customer Name*ZZ*CUSTID~
N3*PO BOX 17626~
N4*ST LOUIS*MO*63178*US*93*CASS~
G61*IC*customer contact name*TE*888-888-8087~
N1*CN*Consignee Name~
N3*6021 INNOVATION BLVD~
N4*SHAKOPEE*MN*55379*US*93*300100000012590~
G61*IC*consignee contact name*TE*888-888-8088~
S5*1*CL~
L5*1*LadingDesc***PCS~
AT8*G*K*621.3**2*X*5~
SE*26*68897646~

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