X12 204 Motor Carrier Load Tender
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00403
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SM
- Motor Carrier Load Tender (204)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004030
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 204
- Motor Carrier Load Tender
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
Code specifying the types of services for rating purposes
- DD
- Door-to-Door
Rate applies for shipments in door-to-door service.
- DO
- Door-to-Terminal
Rate applies for shipments in door-to-ocean carrier's port/terminal service.
- DP
- Door-to-Pier
Rate applies for shipments in door-to-ocean carrier's port/terminal pier service.
- OD
- Terminal-to-Door
Rate applies for shipments in ocean carrier's terminal-to-door service.
- OT
- Terminal-to-Inland
Rate applies for shipments in ocean carrier's terminal to an inland terminal point of the ocean carrier.
- PD
- Pier-to-Door
Rate applies for shipments in pier-to-door service.
- PP
- Pier-to-Pier
All cargo other than that specified in codes HH, HP, or PH whether shipped in containers or otherwise.
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Bill of Lading number (sometimes called Manifest Number); Unique ID number assigned by shipper. Should be the same ID number used for billing.
Code identifying payment terms for transportation charges
- CC
- Collect
- DE
- Per Contract
Destination with exceptions as agreed between buyer and seller.
Code identifying the trade terms which apply to the shipment transportation responsibility
- If B211 is used, B206 will indicate the party or parties responsible for payment of the transportation terms identified in B211.
- CFR
- Cost and Freight
Seller pays cost and freight to named port of destination; buyer assumes all risks of loss and damage and additional costs incurred once goods are delivered on board the vessel; these are assumed by the buyer when the goods pass over the rail of the ship at the port of shipment.
- CIF
- Cost, Insurance, and Freight
Seller pays cost and freight to named port of destination; buyer assumes all risks of loss and damage and additional costs incurred once goods are delivered onboard the vessel; risks are assumed by the buyer when the goods pass over the rail of the ship at the port of shipment; seller must in addition procure (i.e. contract and pay for) marine insurance against the buyer's risk of loss or damage during shipment.
- CIP
- Carriage and Insurance Paid To
Seller pays cost and freight to named port of destination; buyer assumes all risk of damage or loss and additional costs incurred once goods are delivered on board the vessel; these risks are assumed by the buyer when the goods pass over the rail of the ship at the port of shipment; seller must procure (i.e. contract and pay for) marine insurance against the buyer's risk of loss or damage during carriage; seller must in addition procure (i.e. contract and pay for) cargo insurance against the buyer's risk of loss or damage to the goods during carriage.
- CPT
- Carriage Paid To
Seller pays freight charges named to destination; the risk of loss or damage to the goods, as well as any additional costs due to events occurring after the time the goods have been delivered to other carrier, is transferred from the seller to the buyer when the goods have been delivered into the custody of the carrier.
- DAF
- Delivered at Frontier
Seller fulfills obligation to deliver when goods have been made available, cleared for export, at the named point and place at the frontier, but before the border of the adjoining country.
- DDP
- Delivered Duty Paid
Seller bears costs and risks involved in bringing goods to the named place in the country of importation including duties, taxes, and other official charges payable upon import.
- DES
- Delivered Ex Ship
Seller bears all costs and risks involved in bringing goods to the named port of destination; seller's obligation ends when goods are available to buyer on board the ship uncleared for import at named port of destination (this term used only for sea or inland waterway shipments).
CRANE WW uses DES to denote Delivered at Terminal.
- DOM
- Domestically Supplied
Duty paid at the border, making the material equivalent to being supplied by a domestic source.
- EXW
- Ex Works
Buyer bears all costs and risks in taking the goods from the seller's premises to the desired location.
- FAS
- Free Alongside Ship
Seller's obligation ends when goods have been placed alongside the vessel on the quay or in lighters at the named port of shipment; buyer bears all costs and risks thereafter.
- FCA
- Free Carrier
Seller fulfills his obligation when goods are handed over, cleared for export, and into the charge of the carrier named by the buyer at the named place or location.
- FOB
- Free on Board
Set Purpose
To allow for positive identification of transaction set purpose
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- CR
- Customer Reference Number
- PO
- Purchase Order Number
- ZZ
- Mutually Defined
A free-form description to clarify the related data elements and their content
Requested Delivery Date
To specify pertinent dates and times
- Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Code specifying the reported time
- U
- Scheduled Pick Up Time
- X
- Scheduled Delivery Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Scheduled Pick-Up Date
To specify pertinent dates and times
- Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Code specifying the reported time
- U
- Scheduled Pick Up Time
- X
- Scheduled Delivery Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Interline Information
To identify the interline carrier and relevant data
Standard Carrier Alpha Code
- MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
CNWQ
Code describing the relationship of a carrier to a specific shipment movement
- B
- Origin/Delivery Carrier (Any Mode)
Code specifying the method or type of transportation for the shipment
- A
- Air
- AE
- Air Express
- VA
- Motor (Van)
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
Code designating the system/method of code structure used for Identification Code (67)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying the country
Crane accepts 2 character country code only.
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AJ
- Primary Contact
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Code identifying an organizational entity, a physical location, property or an individual
- LW
- Customer
Code designating the system/method of code structure used for Identification Code (67)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Send customer party id (provided by Crane).
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying the country
Crane accepts 2 character country code only.
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AJ
- Primary Contact
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Code identifying an organizational entity, a physical location, property or an individual
- SH
- Shipper
Code designating the system/method of code structure used for Identification Code (67)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying the country
Crane accepts 2 character country code only.
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AJ
- Primary Contact
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Detail
Stop-off Details
To specify stop-off detail reference numbers and stop reason
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
Code identifying the commodity coding system used for Commodity Code
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
Marks and numbers used to identify a shipment or parts of a shipment
Code specifying the application or source of Marks and Numbers (87)
Code identifying the commodity coding system used for Commodity Code
Code identifying the compartment in a compartmentalized tank car
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
Code specifying the weight unit
- E
- Metric Ton
- K
- Kilograms
- L
- Pounds
- T
- Long Ton
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Number of units (pieces) of the lading commodity
- AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
B2*DD*CNWQ**1041687555J5**CC*****FCA~
B2A*00*44~
L11*CRtest*CR*CRtest~
L11*POtest1*PO*POtest1~
L11*SHIPPERDOCK*ZZ*Transportation Term Location~
G62*68*20220417*U*1210*CT~
G62*69*20220317*X*1210*CT~
MS3*CNWQ*B**AE~
AT5*DA~
N1*SH*Shipper Name~
N3*KONSTRUKTIONSVAGEN 2~
N4*MOLNLYCKE**43533*SE*93*300100000002500~
G61*IC*Shipper contact name*TE*46313370114~
N1*LW*customer Name*ZZ*CUSTID~
N3*PO BOX 17626~
N4*ST LOUIS*MO*63178*US*93*CASS~
G61*IC*customer contact name*TE*888-888-8087~
N1*CN*Consignee Name~
N3*6021 INNOVATION BLVD~
N4*SHAKOPEE*MN*55379*US*93*300100000012590~
G61*IC*consignee contact name*TE*888-888-8088~
S5*1*CL~
L5*1*LadingDesc***PCS~
AT8*G*K*621.3**2*X*5~
SE*26*68897646~
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