X12 110 Air Freight Details and Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Air Freight Details and Invoice Transaction Set (110) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide a customer with an air invoice for transportation and other charges related to shipments, including Original Invoices, Past Due Billings, Balance Due Bills and Revisions.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IA
- Air Freight Details and Invoice (110, 980)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 110
- Air Freight Details and Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Carrier's Invoice
To transmit basic data relating to the carrier's invoice
Identifying number assigned by issuer
See section 3.8 for additional details.
Code identifying payment terms for transportation charges
- MX
- Mixed
Date expressed as CCYYMMDD
- B306 is the billing date.
Invoice Date
Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified
Total Charges
Date expressed as CCYYMMDD
Current System Date
Invoice Type
To indicate type of invoice and number of shipments
Code specifying the type of transaction
- 21
- Import Invoice/Customs Duty
- CN
- Credit Memo
- DR
- Debit Memo
- UO
- Export Invoice
Total number of shipments on this transaction
- B3A02 is the number of shipments invoiced.
Number of Items
Currency
To specify the currency being used in the transaction set
Code (Standard ISO) for country in whose currency the charges are specified
- C301 is the billing currency.
ISO currency code for the billing currency - will be the same as the payment currency (target currency for currency conversion).
- USD
- US Dollar
Code (Standard ISO) for country in whose currency the charges are specified
- C303 is the payment currency.
ISO currency code for the payment currency - will be the same as the billing currency (target currency for currency conversion).
- USD
- US Dollar
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 05
- Discount Not Applicable
Code identifying the beginning of the terms period
- 3
- Invoice Date
Date when total invoice amount becomes due expressed in format CCYYMMDD
Invoice Due Date
Number of days until total invoice amount is due (discount not applicable)
Invoice Net Due Days
Name
To identify a party by type of organization, name, and code
- The N1 Loop is used only to convey entity information relevant to the debtor or for a party other than the shipper or consignee.
Code identifying an organizational entity, a physical location, property or an individual
- BT
- Bill-to-Party
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Bill-to Customer Number
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Bill-to City Name
For international shipments, N401 may contain the city and/or province.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Bill-to State (USA) or Province
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Bill-to Postal Code
Code identifying the country
Bill-to ISO Country Code
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 80
- Charge Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Accounting Control Reference Number
Detail
Assigned Number
To reference a line number in a transaction set
Number assigned for differentiation within a transaction set
Incrementing Number 1-50000
Name
To identify a party by type of organization, name, and code
- The N1 loop is used to convey entity information relevent to the shipper and consignee.
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Consignee City
For international shipments, N401 may contain the city or province.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Consignee State (USA) or Province
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Consignee Postal Code
Code identifying the country
Consignee ISO Country Code
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 14
- Master Account Number
- 80
- Charge Number
- CR
- Customer Reference Number
- XX
- Assessed Period (Rating Period)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Free-form descriptive text
If N901 = CR, Consignee Reference Number
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- DC
- Delivery Contact
- NT
- Notification Contact
- SH
- Shipper Contact
Free-form name
If PER01 = SH, Sent by Name
If PER01 = DC, Attention of Name
If PER01 = NT, Assessee Contact Name
Name
To identify a party by type of organization, name, and code
- The N1 loop is used to convey entity information relevent to the shipper and consignee.
Code identifying an organizational entity, a physical location, property or an individual
- PU
- Party at Pick-up Location
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Shipper City
For international shipments, N401 may contain the city or province.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Shipper State (USA) or Province
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Shipper Postal Code
Code identifying the country
Shipper ISO Country Code
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 14
- Master Account Number
- 80
- Charge Number
- CR
- Customer Reference Number
- SV
- Service Charge Number
- XX
- Assessed Period (Rating Period)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Free-form descriptive text
If N901 = CR, Shipper Reference Number
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- DC
- Delivery Contact
- NT
- Notification Contact
- SH
- Shipper Contact
Free-form name
If PER01 = SH, Sent by Name
If PER01 = DC, Attention of Name
If PER01 = NT, Assessee Contact Name
Name
To identify a party by type of organization, name, and code
- The N1 loop is used to convey entity information relevent to the shipper and consignee.
Code identifying an organizational entity, a physical location, property or an individual
- SH
- Shipper
Code designating the system/method of code structure used for Identification Code (67)
- 25
- Carrier's Customer Code
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Shipper City
For international shipments, N401 may contain the city or province.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Shipper State (USA) or Province
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Shipper Postal Code
Code identifying the country
Shipper ISO Country Code
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
- 14
- Master Account Number
- 80
- Charge Number
- CR
- Customer Reference Number
- XX
- Assessed Period (Rating Period)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Free-form descriptive text
If N901 = CR, Shipper Reference Number
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- DC
- Delivery Contact
- NT
- Notification Contact
- SH
- Shipper Contact
Free-form name
If PER01 = SH, Sent by Name
If PER01 = DC, Attention of Name
If PER01 = NT, Assessee Contact Name
Pick-up
To specify the pick-up details including time, date, and equipment
This segment is only shown for shipment items.
Date the carrier picks up the shipment from the shipper or supplier expressed in format CCYYMMDD
Code specifying type of date or time, or both date and time
- P103 is the pick-up date qualifier.
- 011
- Shipped
Time (HHMM) that the carrier is to pick up the shipment
Total number of shipments on this transaction
- P107 is the number of shipments tendered.
Always 1
Route Information (Air)
To specify airline and airport routing sequences
This segment is only shown for shipment items.
Standard Carrier Alpha Code
This data element is only shown for international shipments.
- AIR
- Air
Code (IATA) for airport
Shipment Origin
Code (IATA) for airport
Shipment Destination
Proof of Delivery
To provide proof of delivery
This segment is only shown for shipment items and must be requested. See your Sales Representative for details.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Delivery Time (HHMM)
Remittance Advice
To indicate the detail on items
Code qualifying the Reference Identification
- Parties using this segment should agree on the content of RMT01 and RMT02 prior to initiating transaction communication.
- AW
- Air Waybill Number
- SV
- Service Charge Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
If RMT01 = AW, Shipment Number
If RMT01 = SV, Fee Number
Airway bill number is 10 digits preceded with zeros.
Monetary amount
- RMT03 may also be used to specify the amount paid when different from the amount invoiced.
Total Amount Due for This Item
A free-form description to clarify the related data elements and their content
If RMT01 = SV, Fee Text
Note/Special Instruction
To transmit information in a free-form format, if necessary, for comment or special instruction
For fee items, these segments are only shown if additional fee text is available after 10 RMT segments are exhausted.
Code identifying the functional area or purpose for which the note applies
- ADD
- Additional Information
- CUS
- Customs declaration
A free-form description to clarify the related data elements and their content
If NTE01 = ADD and this is a shipment item, Discount Information
If NTE01 = CUS and this is a dutiable shipment item, Dutiable Shipment Message
If NTE01 = ADD and this is a fee item, Additional Fee Text
Discount information formatted as:
'Incentive Discount Amount $$$$$$$$$9.cc'
Dutiable shipment message formatted as:
'Dutiable Shipment'
Description, Marks and Numbers
To specify the line item in terms of description, quantity, packaging, and marks and numbers
Sequential line number for a lading item
Always 1
Description of an item as required for rating and billing purposes
- L502 may be used to send quantity information as part of the product description.
This data element is only shown for shipment items.
Freight description (used only on high value shipments and shipments destined to Puerto Rico, Canada and other international destinations).
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
This data element is only shown for shipment items.
The following packaging codes are used:
PKG89 = Doc (Non-Dutiable shipments up to 150 lbs)
PKG90 = Non-Doc (Dutiable shipments up to 150 lbs)
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
This segment is only shown for shipment items
Sequential line number for a lading item
Always 1
Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81
Chargeable Weight
Code identifying the type of quantity or value on which the rate or item pricing is based
- KG
- Kilogram
- LB
- Pound
Numeric value of weight
Shippers (Actual) Weight
Code defining the type of weight
Codes to qualify how the chargeable weight is derived.
- A1
- Dimensional Weight
- A2
- Reweighed By Carrier
- A3
- Shippers Weight
Value of volumetric measure
Shipment Volume
Code identifying the volume unit
- C
- Cubic Centimeters
- N
- Cubic Inches
Number of units (pieces) of the lading commodity
- L008 is the number of handling units of the line item tendered to the carrier.
Number of Pieces
Code for packaging form of the lading quantity
- PCS
- Pieces
Measurement
To describe physical dimensions and quantities
This segment is only shown for shipment items.
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the linear dimensional unit
- C
- Centimeters
- N
- Inches
Weight
To transmit weight information
This segment is only shown for shipment items.
Numeric value of weight
Dimensional Weight
Code defining the type of weight
- A1
- Dimensional Weight
Tariff Reference
To reference details of the tariff used to arrive at applicable rates or charges for customer-requested service
This segment is only shown for shipment items.
Code indicating the level of transportation service or the billing service offered by the transportation carrier
- SL101 is the service requested by the customer.
- 9A
- Express 9 a.m.
- AC
- Break Bulk Express
- AE
- Air Economy
- BC
- Global Mail Business
- CG
- International Ground
- CX
- Express Worldwide
- ES
- Import Express Flex
- EU
- Intra Europe
- FC
- Express Easy
- GP
- Medical Express
- IE
- Express Worldwide
- IX
- Economy Select (EU)
- MW
- Break Bulk Economy
- NS
- Non-Service
- ON
- Domestic Express
- PA
- Express (10
- PB
- Express Envelope
- PN
- Express (12
- R5
- Freight Worldwide
- RS
- Auto Reversals
- SA
- Same Day
- ST
- Domestic Economy Select
- ZZ
- Duty Charge
A carrier-maintained reference used to further identify a schedule of rates within a tariff
Formerly rate Scale Number or Tariff Agreement Number. Rate Scale Number is the last 4 digits of the bill to account number Rate Zone is provided for outbound US shipments when available.
Rate Zone details are not passed for Us Import shipments. Country to country pricing is used in this shipping scenario.
Format example: – “1234 /A9”
Code identifying payment terms for transportation charges
- PP
- Bill to Shipper (Prepaid)
- TP
- Bill to Party
Code indicating international or domestic shipment
Rate and Charges
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
Sequential line number for a lading item
Incrementing number 1-30
Rate that applies to the specific commodity
If L108 = 400, Freight Rate
Rate used to assess the fee if this is a fee item.
Code qualifying how to extend charges or interpret value
- VS
- Various
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
Charge amount if this is a shipment item.
Amount of fee assessed if this is a fee item.
Negative signs (-) will not be passed. Invoice credits are expressed by the use of the CN qualifier in the B3A.01 element.
Code identifying type of special charge or allowance
Special Charge Codes for Shipment Level Charges:
Please note that charge code information is updated quarterly and can be found at:
EC Portal web address:
https://ecportal.dhl-usa.com/cehttp/html/main.htm
Mailbox ID: EDISPECS
Password: EDISPECS
(It is the customer’s responsibility to check for these updates)
Special Charge Codes for Customer Level Fees:
355 Document Retrieval Fee (Extra Copies and Mailings)
PUC Scheduled Pickup Fee
593 Re-Invoice Fee (Re-bill Charge)
LPC Late Payment Charge
RHM Equipment Usage Fee (Recurring Hardware Maintenance Charge)
TPA Low Usage Fee (Carrier Equipment Pool Charge)
WFT PROD No Freight (Wasted/Futile Trip)
Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150
Monetary assigned value expressed in the standard monetary denomination for the currency specified
If L108 = 745 or INS, Shipment Value Protection Value
Code qualifying how to extend charges or interpret value
- PS
- Per Shipment
Currency
To specify the currency being used in the transaction set
Code (Standard ISO) for country in whose currency the charges are specified
- C301 is the billing currency.
ISO currency code for the billing currency - will be the same as the payment currency (target currency for currency conversion).
- USD
- US Dollar
Value to be used as a multiplier conversion factor to convert monetary value from one currency to another
Code (Standard ISO) for country in whose currency the charges are specified
- C303 is the payment currency.
ISO currency code for the payment currency - will be the same as the billing currency (target currency for currency conversion).
- USD
- US Dollar
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Numeric value of weight
This data element is only shown for shipment items.
Total Chargeable Weight
Code defining the type of weight
This data element is only shown for shipment items.
- B
- Billed Weight
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
- L305 is the total charges.
Total Item Charges
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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