X12 865 Purchase Order Change Acknowledgment/Request - Seller Initiated
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Acknowledgment/Request - Seller Initiated Transaction Set (865) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to convey acceptance or rejection of changes to a previously submitted purchase order by the seller or to notify the buyer of changes initiated by the seller to a previously submitted purchase order by the seller.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- CA
- Purchase Order Change Acknowledgment/Request - Seller Initiated (865)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 865
- Purchase Order Change Acknowledgment/Request - Seller Initiated
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order Change Acknowledgment
To indicate the beginning of the Purchase Order Change Acknowledgment Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 00
- Original
- 01
- Cancellation
- 04
- Change
- 19
- Seller initiated change
Code specifying the type of acknowledgment
- AC
- Acknowledge - With Detail and Change
- AD
- Acknowledge - With Detail, No Change
- AE
- Acknowledge - With Exception Detail Only
- AH
- Acknowledge - Hold Status
- AK
- Acknowledge - No Detail or Change
- AT
- Accepted
- RD
- Reject with Detail
- RF
- Reject with Exception Detail Only
- RJ
- Rejected - No Detail
- ZZ
- Mutually Defined
Identifying number for Purchase Order assigned by the orderer/purchaser
Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set
Date expressed as CCYYMMDD
- BCA06 is the date assigned by the purchaser to purchase order.
Purchase Order Date
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BCA09 is the seller's order number.
Supplier’s Sales Order Number
Date expressed as CCYYMMDD
- BCA10 is the date assigned by the sender to the acknowledgment.
Acknowledgment Date
Detail
Line Item Change
To specify changes to a line item
Alphanumeric characters assigned for differentiation within a transaction set
- POC01 is the purchase order line item identification.
Line number from purchase order
Code specifying the type of change to the line item
- AI
- Add Additional Item(s)
- DI
- Delete Item(s)
- MU
- (Multiple) For Unit Price Quantity Reschedule Change
- NC
- Concurrent Item (No Change)
- PC
- Price Change
- PQ
- Unit Price/Quantity Change
- PR
- Unit Price/Reschedule Change
- QD
- Quantity Decrease
- QI
- Quantity Increase
- RC
- Reject Item Change
- RS
- Reschedule
Quantity left to receive as qualified by the unit of measure
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CM
- Centimeter
- EA
- Each
- FT
- Foot
- IN
- Inch
- MR
- Meter
Price per unit of product, service, commodity, etc.
Unit price with maximum of five decimal places
Code identifying the type of unit price for an item
- HP
- Price per Hundred
- PE
- Price per Each
- TP
- Price per Thousand
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
Identifying number for a product or service
Customer’s part number
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Vendor’s Part Number
Line Item Acknowledgment
To acknowledge the ordered quantities and specify the ready date for a specific line item
Code specifying the action taken by the seller on a line item requested by the buyer
- AC
- Item Accepted and Shipped
- AR
- Item Accepted and Released for Shipment
- BP
- Item Accepted - Partial Shipment, Balance Backordered
- DR
- Item Accepted - Date Rescheduled
- IA
- Item Accepted
- IB
- Item Backordered
- IC
- Item Accepted - Changes Made
- ID
- Item Deleted
- IH
- Item on Hold
- IP
- Item Accepted - Price Changed
- IQ
- Item Accepted - Quantity Changed
- IR
- Item Rejected
- IS
- Item Accepted - Substitution Made
- R2
- Item Rejected, Invalid Item Product Number
- R7
- Item Rejected, Reorder Item as a Drop Shipment
- SP
- Item Accepted - Schedule Date Pending
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CM
- Centimeter
- EA
- Each
- FT
- Foot
- IN
- Inch
- MR
- Meter
Code specifying type of date or time, or both date and time
- 017
- Estimated Delivery
- 067
- Current Schedule Delivery
- 068
- Current Schedule Ship
Date/Time Reference
To specify pertinent dates and times
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of POC segments.
If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
Total number of line items in the transaction set
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
Sum of quantities in element POC03
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
GS*CA*SENDERGS*RECEIVERGS*20231102*032949*000000001*X*004010
ST*865*0001
BCA*00*AD*H0501234567**00000001*20061027***12345*20061030
POC*4*RS*5000*5000*EA*.123*PE*BP*126ABC-D1109Z*VP*126ABC-D1109Z
ACK*IA*5000*EA*067*20061030
DTM*002*20061030
CTT*1*5000
SE*7*0001
GE*1*000000001
IEA*1*000000001
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