865 Purchase Order Change Acknowledgment/Request - Seller Initiated

Functional Group CA

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Acknowledgment/Request - Seller Initiated Transaction Set (865) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to convey acceptance or rejection of changes to a previously submitted purchase order by the seller or to notify the buyer of changes initiated by the seller to a previously submitted purchase order by the seller.

What is an EDI 865?

An EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated communicates a response to the buyer's EDI 860 Purchase Order Change Request - Buyer Initiated. Similar to the EDI 855 Purchase Order Acknowledgment, it contains information about whether the EDI 860 has been accepted or not (BCA segment), line level detail (POC segment) and per line acknowledgment detail (ACK segment).

How is an EDI 865 used?

For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B. Vendor B responds with an EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated to confirm they will only fill the 10 units.

Heading

Position
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment for Purchase Order Change AcknowledgmentMandatory
Max 1
To indicate the beginning of the Purchase Order Change Acknowledgment Transaction Set and transmit identifying numbers and dates
040
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
050
Reference IdentificationOptional
Max >1
To specify identifying information
060
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
070
Tax ReferenceOptional
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
080
F.O.B. Related InstructionsOptional
Max >1
To specify transportation instructions relating to shipment
090
Pricing InformationOptional
Max >1
To specify pricing information
095
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
110
Sales RequirementsOptional
Max 1
To specify general conditions or requirements of the sale
SAC Loop
Repeat 25
120
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
125
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
140
Discount DetailOptional
Max 20
To specify the exact type and terms of various discount information
145
Installment InformationOptional
Max 1
To specify installment billing arrangement
150
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
160
Lead TimeOptional
Max 12
To specify lead time for availability of products and services
180
Item IdentificationOptional
Max 5
To specify basic item identification data
If segment LIN is used, do not use LIN01.
185
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
190
Product/Item DescriptionOptional
Max 200
To describe a product or process in coded or free-form format
200
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
210
PaperworkOptional
Max 25
To identify the type or transmission or both of paperwork or supporting information
220
Marking, Packaging, LoadingOptional
Max 25
To describe marking, packaging, loading, and unloading requirements
230
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
240
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
250
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
260
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
266
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
270
Marks and NumbersOptional
Max 10
To indicate identifying marks and numbers for shipping containers
275
Tax InformationOptional
Max >1
To specify tax information
276
Restrictions/ConditionsOptional
Max >1
To specify restrictions/conditions (such as shipping, ordering)
277
Maintenance TypeOptional
Max >1
To identify the specific type of item maintenance
N9 Loop
Repeat 1000
280
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
285
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
290
Message TextOptional
Max 1000
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat 200
300
NameMandatory
Max 1
To identify a party by type of organization, name, and code
310
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
320
Address InformationOptional
Max 2
To specify the location of the named party
330
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
335
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
340
Reference IdentificationOptional
Max 12
To specify identifying information
350
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
355
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
360
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
370
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
380
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
390
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
400
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
410
Marking, Packaging, LoadingOptional
Max 25
To describe marking, packaging, loading, and unloading requirements
420
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
AMT Loop
Repeat >1
430
Monetary AmountMandatory
Max 1
To indicate the total monetary amount
440
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
ADV Loop
Repeat >1
450
Advertising Demographic InformationMandatory
Max 1
To convey advertising demographic information
460
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
470
TextOptional
Max >1
To specify textual data

Detail

Position
Segment
Name
Max use
POC Loop
Repeat >1
010
Line Item ChangeMandatory
Max 1
To specify changes to a line item
015
Item IdentificationOptional
Max >1
To specify basic item identification data
018
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
020
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
030
Additional Item DetailOptional
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
040
Pricing InformationOptional
Max >1
To specify pricing information
045
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
049
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
PID Loop
Repeat 1000
050
Product/Item DescriptionMandatory
Max 1
To describe a product or process in coded or free-form format
060
MeasurementsOptional
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
070
PaperworkOptional
Max 25
To identify the type or transmission or both of paperwork or supporting information
080
Marking, Packaging, LoadingOptional
Max 25
To describe marking, packaging, loading, and unloading requirements
090
Item Physical DetailsOptional
Max >1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
100
Reference IdentificationOptional
Max >1
To specify identifying information
110
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
SAC Loop
Repeat 25
130
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
135
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
140
Conditions of SaleOptional
Max 1
To specify general conditions or requirements and to detail conditions for substitution of alternate products
142
Sales RequirementsOptional
Max >1
To specify general conditions or requirements of the sale
160
Discount DetailOptional
Max 20
To specify the exact type and terms of various discount information
165
Installment InformationOptional
Max 1
To specify installment billing arrangement
170
Tax ReferenceOptional
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
180
F.O.B. Related InstructionsOptional
Max >1
To specify transportation instructions relating to shipment
190
Destination QuantityOptional
Max 500
To specify destination and quantity detail
200
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
230
Carrier Details (Quantity and Weight)Optional
Max 1
To specify the transportation details relative to commodity, weight, and quantity
240
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
250
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
260
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
265
Tax InformationOptional
Max >1
To specify tax information
266
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
ACK Loop
Repeat 104
270
Line Item AcknowledgmentMandatory
Max 1
To acknowledge the ordered quantities and specify the ready date for a specific line item
280
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
290
Marks and NumbersOptional
Max 10
To indicate identifying marks and numbers for shipping containers
291
Specification IdentifierOptional
Max >1
To provide a description of the included specification or technical data items
292
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
293
Restrictions/ConditionsOptional
Max >1
To specify restrictions/conditions (such as shipping, ordering)
AMT Loop
Repeat >1
300
Monetary AmountMandatory
Max 1
To indicate the total monetary amount
If AMT is used in the detail area, then AMT01 will = 1 and AMT02 will indicate total line amount as calculated by the sender.
301
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
QTY Loop
Repeat >1
302
QuantityMandatory
Max 1
To specify quantity information
303
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
SCH Loop
Repeat 200
305
Line Item ScheduleMandatory
Max 1
To specify the data for scheduling a specific line-item
310
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
315
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
320
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
330
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
333
Reference IdentificationOptional
Max >1
To specify identifying information
LDT Loop
Repeat >1
335
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
340
QuantityOptional
Max >1
To specify quantity information
342
Message TextOptional
Max 1
To provide a free-form format that allows the transmission of text information
LM Loop
Repeat >1
344
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
346
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
N9 Loop
Repeat 1000
350
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
355
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
360
Message TextOptional
Max 1000
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat 200
370
NameMandatory
Max 1
To identify a party by type of organization, name, and code
380
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
390
Address InformationOptional
Max 2
To specify the location of the named party
400
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
403
QuantityOptional
Max >1
To specify quantity information
405
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
410
Reference IdentificationOptional
Max 12
To specify identifying information
420
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
425
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
426
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
430
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
435
Line Item ScheduleOptional
Max 200
To specify the data for scheduling a specific line-item
440
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
450
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
460
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
470
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
480
Marking, Packaging, LoadingOptional
Max 25
To describe marking, packaging, loading, and unloading requirements
LDT Loop
Repeat >1
485
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
486
Marks and NumbersOptional
Max 10
To indicate identifying marks and numbers for shipping containers
487
QuantityOptional
Max 5
To specify quantity information
488
Message TextOptional
Max 1
To provide a free-form format that allows the transmission of text information
SLN Loop
Repeat 1000
490
Subline Item DetailMandatory
Max 1
To specify product subline detail item data
495
Message TextOptional
Max >1
To provide a free-form format that allows the transmission of text information
500
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
510
Product/Item DescriptionOptional
Max 1000
To describe a product or process in coded or free-form format
520
Additional Item DetailOptional
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
522
Pricing InformationOptional
Max 25
To specify pricing information
523
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
530
Line Item AcknowledgmentOptional
Max 104
To acknowledge the ordered quantities and specify the ready date for a specific line item
SAC Loop
Repeat 10
540
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
545
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
550
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
554
Item Physical DetailsOptional
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
557
Tax ReferenceOptional
Max 3
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
558
Advertising Demographic InformationOptional
Max >1
To convey advertising demographic information
QTY Loop
Repeat >1
561
QuantityMandatory
Max 1
To specify quantity information
562
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
N9 Loop
Repeat >1
563
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
564
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
N1 Loop
Repeat 10
565
NameMandatory
Max 1
To identify a party by type of organization, name, and code
570
Additional Name InformationOptional
Max 2
To specify additional names or those longer than 35 characters in length
580
Address InformationOptional
Max 2
To specify the location of the named party
590
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
600
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
610
Reference IdentificationOptional
Max 12
To specify identifying information
620
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
625
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
PD Loop
Repeat >1
630
Pricing DataMandatory
Max 1
To describe the pricing basic input detail
640
Pricing Data DetailOptional
Max >1
To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to an applicable request or submission

Summary

Position
Segment
Name
Max use
CTT Loop
Repeat 1
010
Transaction TotalsMandatory
Max 1
To transmit a hash total for a specific element in the transaction set
Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
020
Monetary AmountOptional
Max 5
To indicate the total monetary amount
When AMT is used, then one occurrence of AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
030
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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