X12 846 V5030 Inventory Inquiry/Advice
This transaction is used by Fastenal to provide visibilty to Fastenal Stores and end customer of
the supplier's available inventory.
Suppliers are required to send 846 Inventory Availability per Vendor Ship From Location (N1
SF is required).
Fastenal requires that suppliers do not provide information on normally stocked items that have
zero quantity on hand. Suppliers can instead show expected future quantities on hand for these
parts with an estimated date of availability if they choose.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00503
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2005
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Interchange Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested (TA1)
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IB
- Inventory Inquiry/Advice (846)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 005030
- Standards Approved for Publication by ASC X12 Procedures Review Board through October 2005
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 846
- Inventory Inquiry/Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Inventory Inquiry/Advice
To indicate the beginning of an Inventory Inquiry/Advice Transaction Set
Code identifying purpose of transaction set
- 00
- Original
Code indicating the title or contents of a document, report or supporting item
- MB
- Manufacturer/Distributor Inventory Report
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- BIA03 identifies the number of the inquiry/advice that is transferred.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIA04 identifies the date of the inquiry/advice that is transferred.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BIA05 identifies the time of the inquiry/advice that is transferred.
Reference Information
To specify identifying information
Code qualifying the Reference Identification
- VR
- Vendor ID Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Fastenal Vendor ID. Example: 0000139999
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Either Phone Number or email are required if the PER segment is sent.
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- TE
- Telephone
Complete communications number including country or area code when applicable
Code identifying the type of communication number
- EM
- Electronic Mail
Complete communications number including country or area code when applicable
If the supplier has more than one Ship From Location, a separated 846 for each Ship From must be sent. When
Ship From sent, all elements are mandatory.
The vendor address group is not mandatory.
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
Required for Ship From (N101 = SF) address loop
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Required for Ship From (N101 = SF) address loop; this is the Fastenal
Assigned Vendor's Ship-From Location Code (Refer to the Vendor Location Code list)
Example: 0000000001
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
If the supplier has more than one Ship From Location, a separated 846 for each Ship From must be sent. When
Ship From sent, all elements are mandatory.
The vendor address group is not mandatory.
Party Identification
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- VN
- Vendor
Code designating the system/method of code structure used for Identification Code (67)
Required for Ship From (N101 = SF) address loop
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Required for Ship From (N101 = SF) address loop; this is the Fastenal
Assigned Vendor's Ship-From Location Code (Refer to the Vendor Location Code list)
Example: 0000000001
Party Location
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Detail
Item Identification
To specify basic item identification data
Suppliers should only send inventory for parts that have a standard Fastenal part number setup. Fastenal can provide this list upon request.
Fastenal also requires that suppliers do not provide information on normally stocked items that have zero quantity on hand. Suppliers can instead show expected future quantities on hand for these parts with an estimated date of availability if they choose.
Either UP or VN must be sent as one of the Item numbers in the LIN segment. Qualifier BP is the Fastenal assigned item ID and is also highly recommended.
Alphanumeric characters assigned for differentiation within a transaction set
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., ISBN No., Model No., or SKU.
- UP
- GTIN UCC - 12 Digit Data Structure
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- UP
- GTIN UCC - 12 Digit Data Structure
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BP
- Buyer's Part Number
- UP
- GTIN UCC - 12 Digit Data Structure
- VP
- Vendor's (Seller's) Part Number
Identifying number for a product or service
Reporting a single Ship From Location (N1 SF), this Loop is mandatory.
Quantity Information
To specify quantity information
Code specifying the type of quantity
- 33
- Quantity Available for Sale (stock quantity)
Numeric value of quantity
QOH reporting should be in Fastenal's Inventory Standard UOM of EA.
Please convert quantities if necessary before reporting.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Date/Time Reference
To specify pertinent dates and times
This segment is mandatory if quantity is sent in the QTY segment.
Code specifying type of date or time, or both date and time
- 018
- Available
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Use today's date if this is a current qty on hand If denoting a planned production of the item or a lead-time for production, please indicate
the date the items will be ready for pick-up or shipment.
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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