X12 832 Price/Sales Catalog (GSA ADV)
This Draft Standard for Trial Use contains the format and establishes the data contents of the Price/Sales Catalog Transaction Set (832) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to furnishing or requesting the price of goods or services in the form of a catalog.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information.
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information.
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified.
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified.
Identification code published by the receiver of the data. When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them.
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer.
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments.
- 00200
- Standard Issued as ANSI X12.5-1987
- 00201
- Draft Standard for Trial Use Approved by ASC X12 Through August 1988
- 00204
- Draft Standard for Trial Use Approved by ASC X12 Through May 1989
- 00300
- Standard Issued as ANSI X12.5-1992
- 00301
- Draft Standard for Trial Use Approved for Publication by ASC X12 Procedures Review Board Through October 1990
- 00302
- Draft Standard for Trial Use Approved for Publication by ASC X12 Procedures Review Board Through October 1991
- 00303
- Draft Standard for Trial Use Approved for Publication by ASC X12 Procedures Review Board Through October 1992
- 00304
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1993
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test or production.
- P
- Production Data
- T
- Test Data
This field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related Transaction Sets.
- SC
- Price/Sales Catalog (832)
Code identifying party sending transmission. Codes agreed to by trading partners.
Code identifying party receiving transmission. Codes agreed to by trading partners.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender.
Code used in conjunction with Data Element 480 to identify the issuer of the standard.
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments. If code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user). If code in DE455 in GS segment is T, then other formats are allowed.
- 003050
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1994
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set.
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the invoice transaction set).
- 832
- X12.13 Price/Sales Catalog
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
This unique control number is assigned by the originator of the transaction set or by the originator's application program. This same number is carried in SE02.
Beginning Segment for Price/Sales Catalog
To indicate the beginning of the price/sales catalog transaction set and to specify catalog purpose and number information.
Code indicating purpose of catalog.
Use to identify the type of catalog.
- CP
- Customized Catalog
Use to indicate a catalog (with or without prices) of goods and/or services available only to government entities. This code is also used to indicate a price list.
- PC
- Price Catalog
Use to indicate a catalog (with or without prices) of goods and/or services available to the general public.
- SC
- Sales Catalog
Use to indicate sales information (with or without prices) not available within a catalog, e.g., a sales brochure, notice of future sales items, etc.
Identifying number for catalog or superseded catalog.
A unique number assigned by the originator of the transaction set that identifies the catalog being transmitted.
Cite the catalog number that is being superseded in BCT06, if applicable.
Use of this data element is REQUIRED.
Identifying revision number of catalog or superseded catalog.
A unique number assigned by the originator of the transaction set that identifies the revision, if any, to the catalog being cited in BCT02.
When used, cite the revision that is being superseded in BCT08, if applicable.
When this data element is used, BCT10 shall cite code 02, 03, or 04.
Identifying number for catalog or superseded catalog.
Use to identify a catalog number which is superseded by the catalog number cited in BCT02. When this data element is used, BCT10 shall cite code 05.
Identifying revision number of catalog or superseded catalog.
Use to identify a catalog revision number that is being superseded.
A free-form description to clarify the related data elements and their content.
Use to identify the title of the catalog cited in BCT02.
Code identifying purpose of transaction set.
Use of this data element is REQUIRED.
- 00
- Original
Use to indicate an original catalog.
- 02
- Add
Use only when BCT04 is used.
Use to indicate an addition to a previously transmitted catalog. When used, this code signifies the addition of a new or first occurrence of a free standing segment(s) or a new or first iteration of a loop(s). When used, transmit the segment(s) or loop(s) containing the data to be added in their entirety.
If this change is the result of an approved contract modification, cite the contract modification number in the 1/REF/050 segment citing code 92 in REF01.
- 03
- Delete
Use only when BCT04 is used.
Use to indicate a deletion from a previously transmitted catalog. When used, this code signifies the deletion, without replacement, of an entire occurrence of a free standing segment(s) or an entire iteration of a loop(s). When used, transmit the segment(s) or loop(s) containing the data to be deleted in their entirety.
If this change is the result of an approved contract modification, cite the contract modification number in the 1/REF/050 segment citing code 92 in REF01.
- 04
- Change
Use only when BCT04 is used.
Use to indicate a change to a previously transmitted catalog that contains a combination of data additions, deletions or changes. When used, transmit all segments or loops that contain data additions, deletions or changes in their entirety. Use this code only when codes 02 or 03 do not apply.
If this change is the result of an approved contract modification, cite the contract modification number in the 1/REF/050 segment citing code 92 in REF01.
- 05
- Replace
Use to indicate a replacement for a superseded catalog. Use when BCT06, is used.
- 07
- Duplicate
Use when transmitting a duplicate of a previously transmitted transaction set.
- 42
- Temporary Record
Use to indicate a promotion or special sale. When used, there must be 1 use of the 1/REF/050 segment with REF01 citing code PD
Reference Numbers
To specify identifying numbers.
Use this 1/REF/050 segment to identify reference numbers that apply to all of the items in the catalog. If the reference numbers vary by item, use the 2/REF/040 segment.
Code qualifying the Reference Number.
- 92
- Change Document Number
When BCT10 is code 02, 03, or 04, if the change is the result of a contract modification, use to indicate the contract modification number which authorized the change.
- GC
- Government Contract Number
Use when the price list being transmitted applies to an existing Government contract.
- ME
- Message Address or ID
Use to indicate the World Wide Web Uniform Resource Locator (URL) where the originator's catalog may be found. When used, cite the address in REF03.
- PD
- Promotion/Deal Number
When BCT10 is code 42, use to indicate a unique promotion or deal number.
- TN
- Transaction Reference Number
Use to indicate the unique reference number of a transaction set that is transmitting images of the items or data relating to the items identified in this transaction set.
When used, cite the related transaction set's unique number in REF02 and cite the X12 transaction set designator of the related transaction set, e.g., 841, in REF03.
- W6
- Federal Supply Schedule Number
Use when the price list being transmitted applies to an existing Federal Supply Schedule (FSS).
Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.
A free-form description to clarify the related data elements and their content.
When REF01 is code ME, use to identify the World Wide Web URL.
When REF01 is code TN, use to identify the X12 transaction set designator, e.g., 841.
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time.
- 007
- Effective
Use to indicate the effective date of a catalog.
- 015
- Promotion Start
Use, in conjunction with BCT10 code 42, to indicate the start date of a promotion
- 016
- Promotion End
Use, in conjunction with BCT10 code 42, to indicate the stop date of a promotion.
- 036
- Expiration
Use to indicate the expiration date of a catalog.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Use to identify the time that a promotion starts or ends.
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time.
Since + is a restricted character, + and - are substituted by P and M in the codes that follow.
- CT
- Central Time
- ET
- Eastern Time
- GM
- Greenwich Mean Time
- LT
- Local Time
- MT
- Mountain Time
- PT
- Pacific Time
The first two characters in the designation of the year (CCYY).
Restrictions/ Conditions
To specify restrictions/conditions (such as shipping, ordering)
Use this 1/CTB/080 segment when the restrictions/conditions apply to all of the items in the catalog. Use the 2/CTB/060 segment when the restrictions/conditions vary by item.
If the selling party WILL NOT accept orders from state and local governments, this information shall be provided in this segment by citing code DW in CTB01. If there are no restrictions regarding from whom the selling party will accept orders, do not use code DW in CTB01.
Code identifying the type of restriction/condition.
- DW
- Direct and Wholesaler
Use only if the selling party will not accept orders from state and local governments. When used, identify in CTB02 from whom the selling party will accept orders.
- NR
- Nonreturnable
Use to indicate items are nonreturnable. When used, identify specific conditions applicable to nonreturnable items in CTB02.
- OR
- Ordering
Use to indicate a minimum or maximum order quantity and/or monetary amount.
- SR
- Shipping
Use to indicate a minimum or maximum shipment quantity and/or monetary amount.
A free-form description to clarify the related data elements and their content.
Use for a free-form text description of a restriction or condition applicable to the items in the catalog.
Code specifying the type of quantity.
- 57
- Minimum Order Quantity
- 67
- Minimum Ship Quantity
- 69
- Incremental Order Quantity
Use to indicate the increment, above the minimum quantity, for which additional quantities will be accepted. For example, the minimum quantity may be 50 but quantities above 50 must be in increments of 25.
If no minimum quantity is stated (code 57), the minimum quantity will default to the incremental quantity (when code 69 is cited).
- 70
- Maximum Order Quantity
- MQ
- Maximum Ship Quantity
Code to qualify amount
- KQ
- Incremental Order Amount
Use to indicate the increment, above the minimum amount, in which orders will be accepted. For example, the minimum order amount may be $100 but orders above $100 must be in increments of $50.
- MA
- Maximum Amount
- MO
- Minimum Order Value
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Use this segment to identify a foreign currency in which the prices within the catalog are stated. Do not use if the prices are stated in US dollars.
Code identifying an organizational entity, a physical location, or an individual
- SE
- Selling Party
Code (Standard ISO) for country in whose currency the charges are specified.
Use to indicate the currency in which prices are expressed, if other than US dollars.
Terms of Sale/Deferred Terms of Sale
To specify terms of sale.
Use this 1/ITD/110 segment to identify sales terms that apply to all of the items in the catalog.
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date.
Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are suppressed).
Number of days in the terms discount period by which payment is due if terms discount is earned.
Number of days until total invoice amount is due (discount not applicable).
Code identifying type of payment procedures.
Use to identify that the originator accepts the government credit card for payment.
- N
- Billing Account
Use to indicate the government credit card.
Lead Time
To specify lead time for availability of products and services.
Use this 1/LDT/120 segment when a date is expressed as a set time period from the occurrence of some event and applies to all of the items in the catalog. If the date varies by item, use the 2/LDT/140 segment.
Code indicating the time range.
- AE
- From date of PO receipt to shipment.
- AF
- From date of PO receipt to delivery.
- AX
- From Date of Award to Date of Completion
Use only for services.
- AY
- From Date of Award to Date of Delivery
Numeric value of quantity.
- LDT02 is the quantity of Unit of Time Periods.
Code indicating the time period or interval
- DA
- Calendar Days
- DW
- Work Days
- MO
- Month
- WK
- Weeks
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Use this segment to identify charges, allowances, no charge services and discounts (including "free goods") that apply to all of the items in the catalog. The charge, allowance or discount can be either a dollar rate or a percentage and can be applied to the item unit price, the line item total amount, the total order amount, a specified amount, or various quantities. This information can also be associated with a zone to which deliveries will be made.
When BCT10 is code 42, discount information identified in this segment refers to promotional discounts.
Use also to identify taxes that are applicable to all of the items in the catalog. If the taxes differ by item or are not applicable to all the items, use the 2/TXI/166 segment to provide the information.
Code which indicates an allowance or charge for the service specified.
- If SAC01 is A or C, then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
- N
- No Allowance or Charge
Use to indicate there is no charge for the specified service.
Code identifying the service, promotion, allowance, or charge
Any code may be used but the following codes are preferred.
When BCT10 is code 42, codes C300, C310, D170, D440, F910, and I530 are used to identify promotional discounts.
A310 Air Express Charge
A320 Air Transportation Charge
A480 Assembly
A880 Cancellation Charge
B940 Cutting Charge
C000 Defective Allowance
C260 Discount - Incentive
Use to indicate that the contractor offers a discount when payment is made using the government credit card.
C300 Discount - Special
Use to indicate an incremental quantity discount. An incremental quantity discount applies only to the quantity units within its specified range. Successive incremental discounts are applied against a total order quantity. For example, if different discounts are given for quantities, 1 - 10, 11 - 20, 21 - 30, etc., use of this code implies that for a quantity of 25, the first discount applies to the first 10 units, the second discount applies to the next 10 units and the third discount applies to the last 5 units. Identify the quantity in SAC10/11. Identify the percentage discount in SAC06/07 or a monetary value discount in SAC08. This is contrast to the F910 step ladder discount that applies a single discount to the total order quantity.
C310 Discount
Use to indicate a general discount. Identify the percentage discount in SAC06/07 or a monetary value discount in SAC08. This general discount is not used in combination with C300 or F910. Include any general discount within the C300 or F910 discount considerations.
C370 Diversion Charge
C580 Emergency Service
C590 Emergency Surcharge
C880 Expediting Premium.
D170 Free Goods
Use to indicate a quantity provided at no cost if a specified quantity or monetary amount is purchased, e.g., buy 10, get 1 free. For a specified quantity, cite the "free" quantity in SAC10 and cite the "buy" quantity in SAC11. Identify the specified amount in SAC05.
If free goods are applicable to a monetary amount range, multiple repetitions of this SAC segment must be transmitted using code D170 in SAC02. In this instance, the amount transmitted represents the base amount to qualify for the number of "free goods" specified in SAC10.
D290 Full Truckload Allowance
D440 Groupage Discount
Use to indicate a discount applicable to a line item total quantity meeting or exceeding the threshold specified in SAC10 or a total line item amount meeting or exceeding the amount cited in SAC05 when SAC15 cites the word "ITEM".
D500 Handling
D530 Hazardous Cargo Charge
D660 Hook-up Charge
D820 Inside Delivery
D890 Installation and Training
D900 Installation
E930 One - Day Service
F560 Premium Transportation
F910 Quantity Discount
Use to indicate a step ladder discount applicable to the quantity range specified in SAC10/11. The discount specified for the quantity range containing the total order quantity is the discount to be applied to the order. Identify the percentage discount in SAC06/07 or a monetary value discount in SAC08. This is contrast to the C300 incremental discount that applies to that portion of the total order quantity within each increment.
G470 Restocking Charge
G600 Same-Day Service
G610 Saturday Delivery
G740 Service Charge
Use to indicate a basic charge for a service call. If the charge varies by distance, e.g., a set price within a 25 mile range, another price within a 50 mile range, etc. use SAC09/10/11 to provide that information.
G760 Set-up
G870 Shrink-Wrap Charge
H000 Special Allowance
H110 Special Packaging
H630 Tax - City Sales Tax (Only)
H670 Tax - Federal Excise Tax, FET, on Tires
H700 Tax - Local Tax
H730 Tax - Local Sales Tax
H750 Tax - Sales Tax (State and Local)
H780 Tax - Super Fund Excise Tax
I330 Two - Day Service
I380 Unloading (Labor Charges)
I530 Volume Discount
Use to indicate a discount applicable to a total order quantity meeting or exceeding the threshold specified in SAC10 or a total order amount meeting or exceeding the amount cited in SAC05 when SAC15 cites the word "ORDER".
I590 Warranties
Use to indicate the price for a warranty
ZZZZ Mutually Defined
Use to indicate a training charge
Monetary amount.
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Use to identify an amount to which the percentage cited in SAC07 (when SAC06 is code 1) or the dollar rate cited in SAC08 applies. If necessary, qualify the amount in SAC15 using the specified format. If a charge, allowance or discount is applicable to an amount range, multiple repetitions of this SAC segment must be transmitted. In this instance, the amount cited represents the lower end of the amount range.
Code indicating on what basis allowance or charge percent is calculated.
- 1
- Item List Cost
Use, in conjunction with SAC15 when the word "SPECIFIED" is cited, to indicate a percentage applied to a specified amount cited in SAC05.
- 2
- Item Net Cost
Use to indicate a percentage applied to the total order amount.
- 5
- Base Price per Unit
Use to indicate a percentage applied to the Line Item unit price.
- 6
- Base Price Amount
Use to indicate a percentage applied to the Line Item total amount.
- Z
- Mutually Defined
Use to indicate the tax percentages applicable to all of the items in the catalog.
Percent expressed as a percent
Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are suppressed).
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Use to identify a dollar rate applicable to the charge, allowance or discount. The dollar rate may apply to a specified quantity or quantity range; or to a line item total amount/total order amount/specified amount.
Use also to identify a tax monetary value applicable to all of the items in the catalog.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Use any code other than code ZZ.
Numeric value of quantity.
- SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
- SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
- In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to a ``Dollar Basis Amount''. It is represented in the SAC segment in SAC10 using the qualifier DO - Dollars in SAC09.
When SAC02 is code C300, use to identify the lower end of a quantity range that results in an incremental discount.
When SAC02 is code D170, use to identify the "free" quantity.
When SAC02 is code D440, use to identify the line item total quantity that results in a discount, if applicable.
When SAC02 is code F910, use to identify the lower end of a quantity range that results in a step ladder discount.
When SAC02 is code G740, use to specify the minimum distance applicable to a service charge, if appropriate.
When SAC02 is code I530, use to identify the total order quantity that results in a discount, if applicable.
When SAC02 is any other code, use to identify the quantity to which the charge, allowance, or discount applies. In most instances this quantity will be 1, but if a greater quantity applies, cite that quantity.
Numeric value of quantity.
When SAC02 is code C300 or F910, use to identify the upper end of the quantity range associated with SAC10.
When SAC02 is code D170, use to identify the "buy" quantity, if applicable.
When SAC02 is code G740 and SAC10 is used, specify the maximum distance applicable to a service charge, if applicable.
Code indicating method of handling for an allowance or charge.
- CA
- Calculate and Add to Invoice
Use to indicate the taxes are additive to the unit prices if they are not included in the unit prices.
Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
If the discount, allowance, charge, or no charge service applies to a delivery zone, identify the zone in this data element. The delivery zones and locations within each zone are identified in the 1/N1/150 loop.
A free-form description to clarify the related data elements and their content.
Use to provide text information related to information provided within this segment.
When it is necessary to qualify the amount cited in SAC05, use the following format:
a. To identify the amount as a line item total amount, cite the word "ITEM"
b. To identify the amount as a total order amount, cite the word "ORDER"
c. To identify the amount as a specified amount, cite the word, "SPECIFIED"
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Use this 1/FOB/140 segment if the Shipment Method of Payment and the FOB point applies to all of the items in the catalog.
If the FOB point varies by delivery zone or destinations within a delivery zone, use the 1/N1/150 loop citing code DZ in N101, identify the delivery zone in N103/104 citing code ZN in N103 and identify the FOB point in N405/406.
If the FOB point varies by item, use the 2/FOB/160 segment.
Code identifying payment terms for transportation charges.
- FOB01 indicates which party will pay the carrier.
- BP
- Paid by Buyer
Use to indicate the buyer is to pay the transportation charges by issuance of a Government Bill of Lading (GBL).
- PP
- Prepaid (by Seller)
Use to indicate that transportation charges are not included in the unit price but will be prepaid and added as a separate item on the invoice.
- PS
- Paid by Seller
Use to indicate transportation charges are included in the unit price.
Code identifying type of location.
- FOB02 is the code specifying transportation responsibility location.
- DE
- Destination (Shipping)
Use in conjunction with FOB01 code PS.
- OR
- Origin (Shipping Point)
Use in conjunction with FOB01 code BP or PP.
- W
- Worldwide Geographic Location Code
Use in conjunction with FOB01 code PS to indicate the FOB point for deliveries within the continental United States is destination and the FOB point for deliveries outside the continental Unites States is origin.
- ZZ
- Mutually Defined
Use in conjunction with FOB01 code PS to indicate an Other FOB point that is neither at origin nor destination, e.g., a port of embarkation. When used, provide the address of the other location in the 1/N1/150 segment citing code KX in N101.
Use this 1/N1/150 loop to identify parties that apply to all items in the catalog. If the information varies by item, use the 2/N1/230 loop.
Use also to associate entities with delivery zones, if applicable.
Whenever possible, identification and address information should be provided using code values contained in a combination of N101, N103, and N104. Use N102 and segments N2 through N4, as applicable, when address information cannot be provided using one of the codes listed in N103.
One N1 segment is REQUIRED citing code SE in N101.
Name
To identify a party by type of organization, name and code
Code identifying an organizational entity, a physical location, or an individual
- 40
- Receiver
Use to indicate the entity to receive the catalog.
- 56
- Servicing Dealer
Use to indicate a dealer who services a product. This is the location to obtain service such as a repair.
- CT
- Country of Origin
Use to indicate the country of origin, as defined in the Buy American Act, when all items in this catalog are other than a United States domestic end product and the country of origin is the same for the items. If the country of origin differs by item, use code CH in the 2/LIN/010 segment.
When used, cite code 38 in N103 and the two position ISO 3166 country code in N104.
- DL
- Dealer
Use to indicate a dealer or reseller of products.
- DS
- Distributor
Use to indicate the distributor of the item(s) contained in the catalog.
- DZ
- Delivery Zone
Use to indicate a geographic delivery area for which there is a set price. Specify the zone in N104 (e.g., 10, 11, 12, etc.) using code ZN in N103 and identify the states or countries that comprise the zone in N402 or N404. The zone number will be cited in CTP10 when specifying a price for delivery to this zone.
Multiple repetitions of this N1 loop may be necessary to identify all delivery zones and all locations within a delivery zone. When identifying all locations within a zone, cite the same zone designator in N104 for each repetition of this N1 loop.
If the FOB point varies by delivery zone or by locations within a delivery zone, identify the FOB point in the 1/N4/180 segment. If the FOB point is the same for all locations within a delivery zone, use one repetition of this N1 loop to identify the FOB point and additional repetitions to identify locations within the zone.
- KX
- Free on Board Point
Use to indicate the FOB point when it has to be described by a specific address rather than as a code value indicating either origin or destination. Use in conjunction with FOB02 code ZZ.
- MF
- Manufacturer of Goods
Use to indicate the manufacturer of the item(s) contained in the catalog.
- PL
- Party to Receive Purchase Order
Use to indicate the location to which an order is to be sent if different than the address of the selling party, dealer, or distributor.
- RI
- Remit To
Use to indicate a specific remit-to address when multiple remit-to addresses were provided as part of the trading partner registration process or a new remit-to address is to be used. Do not use when only a single remit-to address was provided as a part of the registration process.
- SE
- Selling Party
Use to indicate the selling party (i.e., the party originating the price sales catalog).
- SF
- Ship From
Use to indicate a location from which items will be shipped.
- SV
- Service Performance Site
Use to indicate a location where a service is provided.
Code designating the system/method of code structure used for Identification Code (67).
While the federal Electronic Data Interchange (EDI) program uses the DUNS number, other government users of this implementation convention may require the use of other and additional numbers for a transition period in order to cross reference existing data bases to new procurement actions.
- 1
- D-U-N-S Number, Dun & Bradstreet
Use of the DUNS or DUNS+4 number is preferred over other codes to identify an entity.
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Use of the DUNS or DUNS +4 number is preferred over other codes to identify an entity.
- 10
- Department of Defense Activity Address Code (DODAAC)
Use to indicate either a Department of Defense or Civilian Agency Activity Address Code
- 21
- Health Industry I.D. Number (HIN)
- 33
- Commercial and Government Entity (CAGE)
- 38
- Country Code
When used, cite the two position ISO 3166 country code in N104.
- ZN
- Zone
When N101 is code DZ, use to indicate a delivery zone.
Code identifying a party or other code.
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
When N103 is code ZN, cite one of the following::
a. A delivery zone designation, e.g., 01, 10, 1a, etc.
b. The word "CONUS" to specify all points within the continental United States that are not otherwise identified within a zone.
c. The word "WORLD" to specify all points outside the continental United States that are not otherwise identified within a zone.
Additional Name Information
To specify additional names or those longer than 35 characters in length
This segment is not necessary when the entity cited in N101 is described by a code in N103/N104.
Address Information
To specify the location of the named party
This segment is not necessary when the entity cited in N101 is described by a code in N103/N104.
Geographic Location
To specify the geographic place of the named party
This segment is not necessary when the entity cited in N101 is described by a code in N103/N104.
When N101 is code DZ and N104 does not cite the words "CONUS" or "WORLD", this segment may be used to identify locations within a delivery zone and the FOB point if it varies by delivery zone or locations within a delivery zone.
Free-form text for city name.
- A combination of either N401 through N404 (or N405 and N406) may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency.
- N402 is required only if city name (N401) is in the USA or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States).
Code identifying the country.
Cite the position ISO 3166 country code.
Code identifying type of location.
When N101 is code DZ and the 1/FOB/140 segment is not used to identify the FOB point, use to specify the FOB point for a delivery zone or for a location within a zone.
If the FOB point is the same for all locations within a delivery zone, one repetition of the N1 loop should be used to identify the FOB point.
- DE
- Destination (Shipping)
- OA
- Origin (After Loading on Equipment)
Use to indicate FOB Origin with transportation charges prepaid by the seller and added as a separate item to the invoice.
- OR
- Origin (Shipping Point)
Use to indicate FOB Origin with transportation charges paid by a Government Bill of Lading (GBL).
- ZN
- Zone Code
When it is necessary to associate the entity identified in N101 with a delivery zone, use this code in conjunction with an appropriate N101 code (e.g., DL, DS, SV, etc.).
- ZZ
- Mutually Defined
Use to indicate an FOB point other than origin or destination. Identify the FOB point in N406.
Code which identifies a specific location.
When N405 is code ZZ, use to identify the location of the Other FOB point. Cite the 5 position United Nations code for ports and other locations (UN/LOCODE) in accordance with the United Nations Location Code Manual.
When N405 is code ZN, use to identify a delivery zone associated with the entity identified in N101. Identify the delivery zone using the same zone number or keyword specified in establishing the zone.
Reference Numbers
To specify identifying numbers.
Use, if applicable, to identify the personal identification number assigned to the submitting contractor by the agency receiving this transaction set.
Code qualifying the Reference Number.
- 4A
- Personal Identification Number (PIN)
Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
This segment will be used when the point of contact is related to an entity identified in N101.
Code identifying the major duty or responsibility of the person or group named.
- 1A
- Review/Repricing Contact
Use to indicate the party authorized to provide lower prices, e.g., when the maximum order is reached on Federal Supply Schedule (FSS) contracts.
- AC
- Administrative Contracting Officer
Use to indicate the originating party's Contracts Manager for Federal Supply Schedule (FSS) contracts.
- CR
- Customer Relations
Use to indicate a customer service contact.
- EA
- EDI Coordinator
- OD
- Order Department
- SE
- Service Organization
When N101 is code SV, use to indicate the communication numbers for a service location. Use of PER02 to identify an individual by name is optional.
- TR
- Technical Marketing Representative
Use to indicate a technical information contact.
Free-form name.
Use to identify the name of a point of contact. Last name followed by first name is preferred. If the whole name is longer than 35 characters, the use of initials for the first name is recommended. PER09 may be used to cite the party's title
Code identifying the type of communication number.
- EM
- Electronic Mail
- FX
- Facsimile
- IT
- International Telephone
Include the country code.
- TE
- Telephone
Use to indicate the commercial telephone number of the individual cited in PER02. Include the area code.
Complete communications number including country or area code when applicable.
All numbers, other than those associated with code EM, shall be transmitted as a continuous number with no extraneous characters.
Code identifying the type of communication number.
Use to identify a second communications number for the party cited in PER02. For example, if PER03/04 cites a telephone number, PER05/06 can be used to cite a FAX number.
- EM
- Electronic Mail
- EX
- Telephone Extension
Use only if PER03 is used citing code TE.
- FX
- Facsimile
- IT
- International Telephone
Include the country code.
- TE
- Telephone
Use to indicate the commercial telephone number of the individual cited in PER02. Include the area code.
Complete communications number including country or area code when applicable.
All numbers, other than those associated with code EM, shall be transmitted as a continuous number with no extraneous characters.
Code identifying the type of communication number.
Use to identify a third communications number for the party cited in PER02.
- EM
- Electronic Mail
- EX
- Telephone Extension
Use only if PER05 is used citing code TE.
- FX
- Facsimile
- IT
- International Telephone
Include the country code.
- TE
- Telephone
Use to indicate the commercial telephone number of the individual cited in PER02. Include the area code.
Complete communications number including country or area code when applicable.
All numbers, other than those associated with code EM, shall be transmitted as a continuous number with no extraneous characters.
Additional reference number or description to clarify a contact number.
Use, if necessary, to provide the title of the party cited in PER02.
Detail
Use this segment to identify all the items in the catalog that can be purchased, including items provided with a system or kit that can be purchased separately.
When BCT10 is code 42, use also to identify ALL promotional items. Specify the prices, discounts, restrictions, promotional periods and other necessary information in the applicable segments within this LIN loop.
This segment is also used to identify a system, kit, etc., that is comprised of multiple items. When used in this manner, identify the items that comprise the system or kit in the 2/SLN/020 segment. If the item can be purchased separately, it MUST also be identified in this LIN segment.
Promotional items associated with a system, kit, or other items in this catalog MUST be identified in this segment; not in the 2/SLN/020 segment. In this instance, use of the 2/REF/040 segment is REQUIRED citing code 2S in REF01 and the number from LIN01 of the associated system, kit or item in REF02.
Item Identification
To specify basic item identification data.
Use of this data element is RECOMMENDED to specify a catalog number or equivalent identifier to differentiate among items in the catalog, e.g., 1, 001, 1001, etc. This identifier is essential to associate specific items or services in the catalog with other items.
Alphanumeric characters assigned for differentiation within a transaction set.
- LIN01 is the line item identification
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
- LIN02 through LIN31 provide for fifteen (15) different product/service ID's for each item. For Example: Case, Color, Drawing No., UPC No., ISBN No., Model No., SKU.
Data elements 235 and 234 are used in 15 pairs in this segment. Use as many pairs as necessary to identify the item. When working with an identifying pair of data elements, any applicable code can be used with data element 235.
Use any code to describe the item. The following is a preferred code list.
AK Refined Product Code
CH Country of Origin
Use to indicate the country of origin, as defined in the Buy American Act, when the item is other than a United States domestic end product. When used, cite the 2 position ISO 3166 country code in the following DE 234.
CG Commodity Grouping
Use to indicate a commodity code, the 2 position Federal Supply Group code.
CL Color
DP Discontinued Part Number
Use to indicate an item that has been discontinued and replaced by the item identified in this LIN loop.
EN European Article Number (EAN)(2-5-5-1)
F7 End-Item Description.
Use to indicate the end item to which the item applies.
F8 Next Higher Used Assembly
Use to indicate the next higher assembly to which the item applies.
FS National Stock Number
The NSN shall be transmitted without dashes.
FT Federal Supply Classification
Use to indicate the 4 position Federal Supply Classification code or Product Service code.
HI HIBC (Health Care Industry Bar Code)
KM Shelf-Life Code
KN Shelf-Life Action Code
MF Manufacturer
When used, cite the DUNS number of the manufacturer in the following 234 data element.
MG Manufacturer's Part Number
When used, a second 235/234 pair must be used citing code MF, ZB, or ZZ.
MN Model Number
N1 National Drug Code in 4-4-2 Format
N2 National Drug Code in 5-3-2 Format
N3 National Drug Code in 5-4-1 Format
N4 National Drug Code in 5-4-2 Format
ND National Drug Code (NDC).
PA Pattern Number
PD Part Number Description
Use to indicate the noun nomenclature of the item.
PI Purchaser's Item Code
Use to indicate a GSA Special Item Number
RR Replacement Product Number
Use to indicate an item number in this catalog that will replace the item identified in this LIN loop when stock is exhausted.
SR Substitute Product Number
Use to indicate an item number in this catalog that is a suggested substitute for the item identified in this LIN loop.
SV Service Rendered
Use to indicate (in clear text) a service.
SN Serial Number
SS Superseded Part Number
Use to indicate an item that is still available but has been superseded by the item identified in this LIN loop.
SZ Vendor Alphanumeric Size Code (NRMA)
Use to indicate the size of the item. (No X12 Code Source is associated with this code). Cite a readily understood size applicable to the item, e.g., size for clothing, shoes, rings, etc.
UA U.P.C./EAN Case Code (2-5-5)
UI U.P.C. Consumer Package Code (1-5-5)
UP U.P.C. Consumer Package Code (1-5-5-1)
VA Vendor's Style Number
VC Vendor's (Seller's) Catalog Number
Use to indicate the number of the item within the catalog.
VP Vendor's (Seller's) Part Number
Use to indicate a part number assigned by a contractor other than the manufacturer.
ZB Commercial and Government Entity (CAGE) Code
Use to indicate a manufacturer who can be identified by a CAGE code.
ZZ Mutually Defined
Use to indicate a clear text name of a manufacturer
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Maintenance Type
To identify the specific type of item maintenance.
- If BCT10 is used and G5301 is used, then the G5301 takes precedence.
When BCT10 is code 02, 03, or 04, use to identify the action applicable to the item identified in the same LIN loop.
Code identifying the specific type of item maintenance.
- 001
- Change
Use only when the codes 002 or 021 do not apply. When used, the entire LIN loop must be transmitted containing ALL information applicable to the item identified in LIN01.
- 002
- Delete
Use only when an item identified in the same LIN loop is being deleted from the catalog.
- 021
- Addition
Use only when the item identified in the same LIN loop is being added to the catalog.
Subline Item Detail
To specify product subline detail item data
Use this 2/SLN/020 segment only to identify items that:
a. Are provided with a system or kit (SLN03 code I)
b. Can be added to or deleted from a kit or system (SLN03 is code A or SLN08 is code D)
c. Items that can be substituted for other items provided with a system or kit (SLN03 code S)
d. Items that can be selected as "free goods" when a system or kit is purchased (SLN03 code O)DO NOT USE this segment to identify promotional items associated with a system, kit or another catalog item. Use the 2/LIN/010 segment and the 2/CTP/170 loop (citing code PRP in CTP02) to identify these promotional items.
Alphanumeric characters assigned for differentiation within a transaction set.
- SLN01 is the identifying number for the subline item.
- SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or 1A might be used as a subline number to relate to baseline number 1.
Use of a catalog number is RECOMMENDED to identify an item in this SLN segment. If the item identified in this SLN segment can be purchased separately, the catalog number should be the same as the number cited in the 2/LIN/010 segment. For those items for which no catalog number applies, cite a sequential number starting with the number 1.
Code indicating the relationship between entities
- SLN03 is the configuration code indicating the relationship of the subline item to the baseline item.
- A
- Add
Use to indicate an item that can be added to a system or kit for an additional amount, e.g., a modem. Identify the additive amount in SLN06.
- I
- Included
Use to indicate the item is provided with the system or kit at no additional cost.
- O
- Information Only
Use to indicate that the item in this SLN segment is one of multiple items that can be chosen as options at no additional cost when the item identified in LIN02 of the same LIN loop is purchased. Cite the quantity that can be chosen in SLN04.
- S
- Substituted
Use to indicate an item that can be substituted for one of the items provided with the system or kit. If there is an incremental price increase or decrease in the price of the system or kit applicable to the substitute, identify the increase or decrease in SLN06.
Numeric value of quantity.
When SLN03 is code A or S, cite the quantity that can be added or substituted.
When SLN03 is code I, use to identify the quantity of the item that is provided with the system or kit. For example, if a sound system includes 4 speakers, cite the number 4.
When SLN03 is code O, use to identify the quantity of items that can be chosen as options at no additional price. For example, if 8 items have code O cited in SLN03, and the number 5 is cited in this data element, that indicates 5 items from the identified 8 can be chosen.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Any code, other than code ZZ, may be used.
Price per unit of product, service, commodity, etc.
When SLN03 is code A, cite the full price of the item that can be added.
When SLN08 is code D, cite the credit amount if the item is deleted. When code D is used, the value cited is a reduction to the base price. Do not transmit a negative sign.
When SLN03 is code S, cite the incremental price increase or decrease, if applicable. For an incremental price decrease, transmit a negative sign.
Code indicating the relationship between entities
- SLN08 is a code indicating the relationship of the price or amount to the associated segment.
- D
- Delete
When SLN03 is code I use to indicate that the item can be deleted for a credit. Specify the credit amount in SLN06.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
- SLN09 through SLN28 provide for ten (10) different product/service ID's for each item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No., SKU.
Data elements 235 and 234 are used in 10 pairs in this segment. Use as many pairs as necessary to identify the item. When working with an identifying pair of data elements, any applicable code can be used with data element 235.
Use any code to describe the item. The following is a preferred code list.
AK Refined Product Code
BL Brand/Label
Use to indicate the product's brand or model name, e.g., Trinitron is the Sony brand name for a TV or computer monitor.
CH Country of Origin
Use to indicate the country of origin, as defined in the Buy American Act, when the item is other than a United States domestic end product. When used, cite the 2 position ISO 3166 country code in the following DE 234.
CG Commodity Grouping
Use to indicate a commodity code, e.g., the 2 position Federal Supply Group code.
CL Color
CN Commodity Name
Use to indicate a class or category of products or services, e.g., furniture, hand tools, monitors, accessories, painting, landscaping, etc.
DP Discontinued Part Number
Use to indicate an item that has been discontinued and replaced by the item identified in this LIN loop.
EN European Article Number (EAN)(2-5-5-1)
F7 End-Item Description.
Use to indicate the end item to which the item applies.
F8 Next Higher Used Assembly
Use to indicate the next higher assembly to which the item applies.
FS National Stock Number
The NSN shall be transmitted without dashes.
FT Federal Supply Classification
Use to indicate the 4 position Federal Supply Classification code or Product Service code.
HI HIBC (Health Care Industry Bar Code)
KM Shelf-Life Code
KN Shelf-Life Action Code
MF Manufacturer
When used, cite the DUNS number of the manufacturer in the following 234 data element.
MG Manufacturer's Part Number
When used, a second 235/234 pair must be used citing code MF, ZB, or ZZ.
MN Model Number
N1 National Drug Code in 4-4-2 Format
N2 National Drug Code in 5-3-2 Format
N3 National Drug Code in 5-4-1 Format
N4 National Drug Code in 5-4-2 Format
ND National Drug Code (NDC).
PA Pattern Number
PD Part Number Description
Use to indicate the noun nomenclature of the item.
PI Purchaser's Item Code
Use to indicate a GSA Special Item Number
RR Replacement Product Number
Use to indicate an item number in this catalog that will replace the item identified in this LIN loop when stock is exhausted.
SR Substitute Product Number
Use to indicate an item number in this catalog that is a suggested substitute for the item identified in this LIN loop.
SV Service Rendered
Use to indicate (in clear text) a service.
SN Serial Number
SS Superseded Part Number
Use to indicate an item that is still available but has been superseded by the item identified in this LIN loop.
SZ Vendor Alphanumeric Size Code (NRMA)
Use to indicate the size of the item.
UA U.P.C./EAN Case Code (2-5-5)
UI U.P.C. Consumer Package Code (1-5-5)
UP U.P.C. Consumer Package Code (1-5-5-1)
VA Vendor's Style Number
VC Vendor's (Seller's) Catalog Number
Use to indicate the number of the item within the catalog.
VP Vendor's (Seller's) Part Number
Use to indicate a part number assigned by a contractor other than the manufacturer.
ZB Commercial and Government Entity (CAGE) Code
Use to indicate a manufacturer who can be identified by a CAGE code.
ZZ Mutually Defined
Use to indicate a clear text name of a manufacturer
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Code identifying the type/source of the descriptive number used in Product/Service ID (234).
Identifying number for a product or service.
Date/Time Reference
To specify pertinent dates and times
Use this 2/DTM/030 segment only when the dates apply to the cited item in the catalog. If the dates apply to the all of the items, use the 1/DTM/070 segment. If the dates apply to pricing information, use the 2/DTM/180 segment.
Code specifying type of date or time, or both date and time.
- 007
- Effective
When the G5301 is used, indicate the date the action is effective.
Date (YYMMDD).
The actual effective, expiration start, or stop date of the item qualified.
The first two characters in the designation of the year (CCYY).
Reference Numbers
To specify identifying numbers.
Use this segment to identify a reference number applicable to the cited item in the same LIN segment.
Code qualifying the Reference Number.
- 2S
- Catalog
Use to indicate an associated catalog item, i.e., a service or item that is applicable to another item or items. Cite the number from LIN01 of the associated catalog item in REF02.
- GC
- Government Contract Number
Use when the item is contained on an existing Government contract.
- ME
- Message Address or ID
Use to indicate the World Wide Web Uniform Resource Locator (URL) where the item may be found. When used, cite the address in REF03.
- PD
- Promotion/Deal Number
Use to indicate a unique promotion or deal number assigned by the originator of the transaction set that is applicable to the item cited in the same LIN loop.
- QX
- Old Part Number
Use to indicate the manufacturer's part number of a discontinued item for which the service identified in the LIN segment is still available. Cite the part number in REF02 and identify the manufacturer in REF03.
- TN
- Transaction Reference Number
Use to indicate the unique reference number of a transaction set that is transmitting images of the items or data relating to the items identified in this transaction set.
When used, cite the related transaction set's unique number in REF02 and cite the X12 transaction set designator of the related transaction set, e.g., 841, in REF03.
- W6
- Federal Supply Schedule Number
Use when the item is contained on an existing Federal Supply Schedule (FSS).
Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.
A free-form description to clarify the related data elements and their content.
When REF01 is code ME, use to identify the World Wide Web URL.
When REF03 is code QX, use to identify the manufacturer either by a DUNS number, a CAGE code or free form text.
When REF01 is code TN, use to identify the X12 transaction set designator, e.g., 841.
Restrictions/ Conditions
To specify restrictions/conditions (such as shipping, ordering)
Use this 2/CTB/060 segment when the restriction or condition applies to the item cited in LIN01.
Code identifying the type of restriction/condition.
- DW
- Direct and Wholesaler
Use only if the selling party will not accept orders from state and local governments. When used, identify in CTB02 from whom the selling party will accept orders.
- NR
- Nonreturnable
Use to indicate a non-returnable quantity and/or monetary amount.
- OR
- Ordering
Use to indicate a minimum or maximum order quantity and/or monetary amount.
- SR
- Shipping
Use to indicate a minimum or maximum shipment quantity and/or monetary amount.
A free-form description to clarify the related data elements and their content.
Use for a free-form text description of a restriction or condition applying to either a quantity or a dollar amount of the item.
Code specifying the type of quantity.
- 57
- Minimum Order Quantity
- 67
- Minimum Ship Quantity
- 69
- Incremental Order Quantity
Use to indicate the increment, above the minimum quantity, for which additional quantities will be accepted. For example, the minimum quantity may be 50 but quantities above 50 must be in increments of 25.
If no minimum quantity is stated (code 57), the minimum quantity will default to the incremental quantity (when code 69 is cited).
- 70
- Maximum Order Quantity
- MQ
- Maximum Ship Quantity
Code to qualify amount
- KQ
- Incremental Order Amount
Use to indicate the increment, above the minimum amount, in which orders for this item will be accepted. For example, the minimum order amount may be $100 but orders above $100 must be in increments of $50.
- MA
- Maximum Amount
- MO
- Minimum Order Value
Use code "MO" to represent the minimum order amount.
Product/Item Description
To describe a product or process in coded or free-form format
Use to describe a product or service in a coded format, in free form text, or in both a coded format and free form text.
Use also to provide information related to the product or service, e.g., warranty conditions, shipping information, material condition, etc.
Code indicating the format of a description.
- If PID01 =
F'', then PID05 is used. If PID01 =S'', then PID04 is used.
If PID01 = ``X'', then both PID04 and PID05 are used.
- F
- Free-form
Use only when a free-form text description will be carried in PID05.
- S
- Structured (From Industry Code List)
Use when a code from an industry code list will be qualified and carried in PID03/04.
- X
- Semi-structured (Code and Text)
Use when a code and a free-form text description will be carried in the segment.
Code identifying the general class of a product or process characteristic
Any code may be used.
08 Product
When PID03 is code GS, use to indicate that the value cited in PID04 is the Federal Supply Schedule (FSS) Product Code (Pcode).
12 Type/and/or Process
When PID03 is code GS, use to indicate that the value cited in PID04 is a code assigned by GSA to indicate special properties of the item, e.g., environmental features such as Low VOC, Recyclable, etc.
93 Shipping Unit Component
Use to indicate the item comes in a reusable shipping container. Identify the type of container in PID05 using either text or an applicable number, e.g., an NSN.
MAC Material Classification
Use to indicate the item is other than new/unused. When used, cite the appropriate code in PID04 to indicate the material classification
WD Warranty Description
Use to indicate warranty conditions. Specify the general conditions in PID05, e.g., factory warranty, shop warranty, etc. Use the 2/MEA/080 segment to identify the length of the warranty
Code identifying the agency assigning the code values.
- Use PID03 to indicate the organization that publishes the code list being referred to.
Use any code, other than code ZZ.
When PID02 is code MAC, cite code AS
A code from an industry code list which provides specific data about a product characteristic.
- PID04 should be used for industry-specific product description codes.
An actual code from an agency code list when the agency is specified in PID03.
When PID02 is code MAC, cite the material classification of the item using the following: cite the letter R for reconditioned, cite the letter M for modified, or cite the letter U for used.
A free-form description to clarify the related data elements and their content.
Use to provide free form text information applicable to the item cited in the same LIN loop.
When PID02 is code 93, identify the type of reusable container using either text or an applicable number, e.g., an NSN.
Measurements
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights
(See Figures Appendix for example of use of C001.)
Use this segment to identify measurements applicable to the item identified in the LIN segment.
Use also to identify the length of a warranty period.
Code identifying the broad category to which a measurement applies
Use any code.
CT Counts
Use to indicate variations in quantity, when expressed as a discrete quantity, that can be expected when orders are delivered. Specify the quantity under and/or over in MEA05/06.
DE Defects
Use to indicate a warranty period.
Code identifying a specific product or process characteristic to which a measurement applies
Use any code other than code ZZZ.
PO Percent of Order (-,+)
Use to indicate variations in quantity, when expressed as a percent of the quantity ordered, that can be expected when orders are delivered. Specify the percent under and/or over in MEA05/06.
TT Time
Use to indicate the length of a warranty period. Specify the number or days, weeks, months, years in MEA03 and the time period in MEA04-C00101.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Use any code, other than code ZZ.
An application program conversion table may be required to convert agency codes to Accredited Standards Committee (ASC) X12 codes.
Value to be used as a multiplier to obtain a new value
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Use any code other than code ZZ.
An application program conversion table may be required to convert agency codes to ASC X12 codes.
Value to be used as a multiplier to obtain a new value
The value specifying the minimum of the measurement range.
- When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed use MEA05 as the negative (-) value and MEA06 as the positive (+) value.
Use to indicate a minimum measurement, e.g., a minimum tolerance.
When MEA01 is code CT, or MEA02 is code PO, use to specify the variation in quantity under.
The value specifying the maximum of the measurement range.
Use to indicate a maximum measurement, e.g., a maximum tolerance.
When MEA01 is code CT, or MEA02 is code PO, use to specify the variation in quantity over.
Item Physical Details
To specify the physical qualities, packaging, weights and dimensions relating to the item.
This segment can be used to specify the weight, cube, or dimensions of the unit or intermediate pack; or the unit pack quantity or intermediate container quantity applicable to the item identified in LIN01. To specify the unit pack quantity , use PO401, and PO404 (code UNT). If there are 50 pairs in a unit container, PO401 would cite 50, and PO404 would cite code UNT.
If it is necessary to specify not only the quantity of items in a unit container, but also the size and unit of measure of those items, use PO401, PO402, PO403 and PO404. In this instance, if there are 24, 12 ounce bottles in the unit container, PO401 would cite 24, PO402 would cite 12, PO403 would cite code OZ and PO404 would cite code UNT. In either of these examples, the number of unit containers in an intermediate container would be carried in PO414. If only the quantity per intermediate container is required, use code INT in PO404 and cite the quantity in PO414.
Number of inner pack units per outer pack unit.
Use to identify the unit pack quantity.
Size of supplier units in pack.
Use only to identify the size of the individual items within a unit container.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO403 - The "Unit of Measure Code" (Element #355) in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. Example: If the carton contains 24 12-Ounce packages, it would be described as follows: Element 356 = 24; Element 357 = 12; Element 355 = OZ.
Use any code other than code ZZ..
An application program conversion table may be required to convert agency codes to ASC X12 codes.
Code identifying the type of packaging. Part 1. Packaging form. Part 2.
Packaging Material.
Use any code from part 1 or 2 of this data element. The following is a preferred Part 1 code and should be used as indicated by the note:
UNT Unit
Use to indicate a unit container.
Code defining the type of weight.
Use any code, other than code ZZ.
Numeric value of gross weight per pack.
Use to specify the weight of a container. The weight shall be provided to 1 decimal point.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Use any code, other than code ZZ.
An application program conversion table may be required to convert agency codes to ASC X12 codes.
Numeric value of gross volume per pack.
Use to specify the cube of a container. The cube shall be provided to 3 decimal places.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Use any code, other than code ZZ.
An application program conversion table may be required to convert agency codes to ASC X12 codes.
Largest horizontal dimension of an object measured when the object is in the upright position.
Shorter measurement of the two horizontal dimensions measured with the object in the upright position.
Vertical dimension of an object measured when the object is in the upright position.
Use to specify the depth of the container.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO413 defines the unit of measure for PO410, PO411, and PO412.
Use any code, other than code ZZ.
An application program conversion table may be required to convert agency codes to ASC X12 codes.
Number of units in each selling pack
Use to specify the quantity of unit containers in an intermediate container.
Carrier Details (Special Handling or Hazardous Materials or Both)
To specify transportation special handling requirements or hazardous materials information or both
Use this segment to provide hazardous material information or special handling requirements of the item.
Code specifying special transportation handling instructions.
- DA
- Dangerous
- FL
- Flammable
- HM
- Endorsed as Hazardous Material
- RM
- Radioactive Material
Code which qualifies the Hazardous Material Class Code (209).
Use any code.
Code specifying the kind of hazard for a material.
A free-form description to clarify the related data elements and their content.
A free-form text description of the cited item.
Lead Time
To specify lead time for availability of products and services.
Use this 2/LDT/140 segment to identify a date when it is expressed as a set time period from event.
Code indicating the time range.
- AE
- From date of PO receipt to shipment.
- AF
- From date of PO receipt to delivery.
- AX
- From Date of Award to Date of Completion
Use only for services.
- AY
- From Date of Award to Date of Delivery
Numeric value of quantity.
- LDT02 is the quantity of Unit of Time Periods.
Code indicating the time period or interval
- DA
- Calendar Days
- DW
- Work Days
- MO
- Month
- WK
- Weeks
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Use this segment to identify charges, allowances, no charge services and discounts (including "free goods") that apply to the item identified in the LIN segment. The charge, allowance or discount can be either a dollar rate or a percentage and can be applied to the item unit price, the line item total amount, some specified amount, or various quantities. This information can also be associated with a zone to which deliveries will be made.
When BCT10 is code 42, discount information identified in this segment refers to promotional discounts.
Code which indicates an allowance or charge for the service specified.
- If SAC01 is A or C, then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
- N
- No Allowance or Charge
Use to indicate there is no charge for the specified service.
Code identifying the service, promotion, allowance, or charge
Any code may be used but the following codes are preferred. It is recommended that taxes applicable to line items be identified in the 2/TXI/166 segment.
When BCT10 is code 42, codes C300, C310, D170, D440, and F910 are used to identify promotional discounts.
A310 Air Express Charge
A320 Air Transportation Charge
A480 Assembly
A880 Cancellation Charge
B940 Cutting Charge
C000 Defective Allowance
C300 Discount - Special
Use to indicate an incremental quantity discount. An incremental quantity discount applies only to the quantity units within its specified range. Successive incremental discounts are applied against an item's purchase quantity. For example, if different discounts are given for quantities, 1 - 10, 11 - 20, 21 - 30, etc., use of this code implies that for a quantity of 25, the first discount applies to the first 10 units, the second discount applies to the next 10 units and the third discount applies to the last 5 units. Identify the quantity in SAC10/11. Identify the percentage discount in SAC06/07 or a monetary value discount in SAC08. This is contrast to the F910 step ladder discount that applies a single discount to the total item purchase quantity.
C310 Discount
Use to indicate a general discount applicable to the item identified in the LIN segment. Identify the percentage discount in SAC06/07 or a monetary value discount in SAC08. This general discount is not used in combination with C300 or F910. Include any general discount within the C300 or F910 discount considerations.
C370 Diversion Charge
C580 Emergency Service
C590 Emergency Surcharge
C880 Expediting Premium.
D170 Free Goods
Use to indicate a quantity provided at no cost if a specified quantity or monetary amount is purchased, e.g., buy 10, get 1 free. For a specified quantity, cite the "free" quantity in SAC10 and cite the "buy" quantity in SAC11. Identify the specified amount in SAC05.
If free goods are applicable to a monetary amount range, multiple repetitions of this SAC segment must be transmitted using code D170 in SAC02. In this instance, the amount transmitted represents the base amount to qualify for the number of "free goods" specified in SAC10.
D290 Full Truckload Allowance
D440 Groupage Discount
Use to indicate a discount applicable to a line item total quantity meeting or exceeding the threshold specified in SAC10 or a total line item amount meeting or exceeding the amount cited in SAC05 when SAC15 cites the word "ITEM".
D500 Handling
D530 Hazardous Cargo Charge
D660 Hook-up Charge
D820 Inside Delivery
D890 Installation and Training
D900 Installation
E930 One - Day Service
F560 Premium Transportation
F910 Quantity Discount
Use to indicate a step ladder discount applicable to the quantity range specified in SAC10/11. The discount specified for the quantity range containing the item purchase quantity is the discount to be applied to the item. Identify the percentage discount in SAC06/07 or a monetary value discount in SAC08. This is contrast to the C300 incremental discount that applies to that portion of the item purchase quantity within each increment.
G470 Restocking Charge
G600 Same-Day Service
G610 Saturday Delivery
G740 Service Charge
Use to indicate a basic charge for a service call. If the charge varies by distance, e.g., a set price within a 25 mile range, another price within a 50 mile range, etc. use SAC09/10/11 to provide that information.
G760 Set-up
G870 Shrink-Wrap Charge
H000 Special Allowance
H110 Special Packaging
I330 Two - Day Service
I380 Unloading (Labor Charges)
I590 Warranties
Use to indicate the price for a warranty
ZZZZ Mutually Defined
Use to indicate a training charge
Monetary amount.
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Use to identify an amount to which the percentage cited in SAC07 (when SAC06 is code 1) or the dollar rate cited in SAC08 applies. If necessary, qualify the amount in SAC15 using the specified format. If a charge, allowance or discount is applicable to an amount range, multiple repetitions of this SAC segment must be transmitted. In this instance, the amount cited represents the lower end of the amount range.
Code indicating on what basis allowance or charge percent is calculated.
- 1
- Item List Cost
Use, in conjunction with SAC15 when the word "SPECIFIED" is cited, to indicate a percentage applied to a specified amount cited in SAC05.
- 5
- Base Price per Unit
Use to indicate a percentage applied to the Line Item unit price.
- 6
- Base Price Amount
Use to indicate a percentage applied to the Line Item total amount.
Percent expressed as a percent
Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are suppressed).
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Use to identify a dollar rate applicable to the charge, allowance or discount. The dollar rate may apply to a specified quantity or quantity range; or to a line item total amount, a specified amount, or a range of amounts.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Use any code, other than code ZZ.
Numeric value of quantity.
- SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
- SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
- In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to a ``Dollar Basis Amount''. It is represented in the SAC segment in SAC10 using the qualifier DO - Dollars in SAC09.
When SAC02 is code C300, use to identify the lower end of an item purchase quantity range that results in an incremental discount.
When SAC02 is code D170, use to identify the "free" quantity.
When SAC02 is code D440, use to identify the line item total quantity that results in a discount, if applicable.
When SAC02 is code F910, use to identify the lower end of an item purchase quantity range that results in a step ladder discount.
When SAC02 is code G740, use to specify the minimum distance applicable to a service charge, if appropriate.
When SAC02 is any other code, use to identify the quantity to which the charge, allowance, or discount applies. In most instances this quantity will be 1, but if a greater quantity applies, cite that quantity.
Numeric value of quantity.
When SAC02 is code C300 or F910, use to identify the upper end of an item purchase quantity range that results in a discount, if applicable.
When SAC02 is code D170, use to identify the "buy" quantity, if applicable.
When SAC02 is code G740 and SAC10 is used, specify the maximum distance applicable to a service charge, if applicable.
Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.
- SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.
If the discount, allowance, charge, or free goods applies to a delivery zone, identify the zone in this data element. The delivery zones and locations within each zone are identified in the 1/N1/150 loop.
A free-form description to clarify the related data elements and their content.
Use to provide text information related to information provided within this segment.
When it is necessary to qualify the amount cited in SAC05, use the following format:
a. To identify the amount as a line item total amount, cite the word "ITEM"
b. To identify the amount as a specified amount, cite the word, "SPECIFIED"
F.O.B. Related Instructions
To specify transportation instructions relating to shipment
Use this 2/FOB/160 segment when the Shipment Method of Payment and or the FOB point varies by item.
Code identifying payment terms for transportation charges.
- FOB01 indicates which party will pay the carrier.
- BP
- Paid by Buyer
Use to indicate the buyer is to pay the transportation charges by issuance of a Government Bill of Lading (GBL).
- PP
- Prepaid (by Seller)
Use to indicate that transportation charges are not included in the unit price but will be prepaid and added as a separate item on the invoice.
- PS
- Paid by Seller
Use to indicate transportation charges are included in the unit price.
Code identifying type of location.
- FOB02 is the code specifying transportation responsibility location.
- DE
- Destination (Shipping)
Use in conjunction with FOB01 code PS.
- OR
- Origin (Shipping Point)
Use in conjunction with FOB01 code BP or PP.
- W
- Worldwide Geographic Location Code
Use in conjunction with FOB01 code PS to indicate the FOB point for deliveries within the continental United States is destination and the FOB point for deliveries outside the continental Unites States is origin.
- ZZ
- Mutually Defined
Use in conjunction with FOB01 code PS to indicate an Other FOB point that is neither at origin nor destination, e.g., a port of embarkation. When used, provide the address of the other location in the 2/N1/230 segment citing code KX in N101.
Tax Information
To specify tax information.
Use this segment to identify taxes that apply to the item and whether they are included in the unit price or are to be added to the unit price of the item.
Code specifying the type of tax.
Use any code other than code ZZ.
Monetary amount.
- TXI02 is the monetary amount of the tax.
Percentage expressed as a decimal
- TXI03 is the tax percent expressed as a decimal.
Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are suppressed).
Code indicating the relationship between entities
- TXI07 is a code indicating the relationship of the price or amount to the associated segment.
- A
- Add
- I
- Included
Use this segment to specify various prices for the item identified in the LIN segment. These include the item's unit price, unit prices for step ladder quantities or purchase values, or the unit price for delivery to various geographic locations (zones). The unit prices can be expressed by various attributes, e.g., discounted price, Government price, catalog price, etc.
Example of step ladder quantity prices for quantities 1-10, 11-20, 21-30, and 31 and above:
CTPPBQ1EA n/l
CTP**ICL25.0010EA n/l
CTPICL24.5020*EA n/l
CTPICL23.5030EA n/l
CTP**MAX22.0031EA n/l
Pricing Information
To specify pricing information
Code identifying pricing specification.
Use to identify an attribute of the unit price cited in CTP03.
Use also to identify additional prices applicable to the item, e.g., labor rate price, lease to purchase price, etc.
- ALT
- Alternate Price
Use to indicate a lease-to-purchase price
- CAT
- Catalog Price
Use to indicate a standard commercial price, i. e., the price offered to the general public or the standard dealer price.
- D01
- Federal Supply Schedule (FSS) Price
- DPR
- Discount Price
Use to indicate the price of the item is already discounted.
- GOV
- Government Price
Use to indicate this is the price to the government.
- GTP
- Temporary Price Reduction Price
Use to indicate this is a temporary discounted price.
- ICL
- Unit Price Through Quantity
Use to indicate the end of a quantity range or an item purchase value range applicable to step ladder pricing. Identify the quantity in CTP04 or the value in CTP08.
Use in conjunction with codes PBQ and MAX for step ladder pricing. Step ladder pricing is defined as the price specified for the range containing the quantity or dollar value purchased, applying to all the items purchased. Use of codes ICL, MAX and PBQ is in contrast to use of code PAQ which identifies quantities at which different prices are applied.
- LAR
- Labor Rate
Use when the item identified in the LIN loop is a labor category and there is one set labor rate for the category.
- MAX
- Maximum Order Quantity Price
Use for step ladder pricing to indicate the quantity or item purchase value above which the price will not change. Identify the quantity in CTP04 or the value in CTP08.
Use in conjunction with codes ICL and PBQ for step ladder pricing. Step ladder pricing is defined as the price specified for the range containing the quantity or dollar value purchased, applying to all the items purchased. Use of codes ICL, MAX and PBQ is in contrast to use of code PAQ which identifies quantities at which different prices are applied.
- MSR
- Manufacturer's Suggested Retail
Use to indicate the base price from which the government price is calculated.
- PAQ
- Price Break Quantity(s)
Use to indicate a quantity where an incremental price break occurs. For example, if price breaks occur at quantities 11, 21, 31, etc., then for a purchase quantity of 25, the first 10 units are at the first price, the next 10 units are at the second price and the last 5 units are at the third price. This is in contrast to step ladder prices where all 25 units are one price.
- PBQ
- Unit Price Beginning Quantity
Use to indicate the beginning of a quantity range or item purchase value range applicable to step ladder pricing. Identify the quantity in CTP04 or the value in CTP08.
Use in conjunction with codes ICL and MAX for step ladder pricing. Step ladder pricing is defined as the price specified for the range containing the quantity or dollar value purchased, applying to all the items purchased. Use of codes ICL, MAX and PBQ is in contrast to use of code PAQ which identifies quantities at which different prices are applied.
- PRP
- Promotional price
Use to indicate this is a promotional price. When used, identify the promotion period in the 2/DTM/180 segment.
When used in conjunction with codes C300, C310, D170, D440, and F910 in the 2/SAC/228 segment, DO NOT use CTP03.
- RPA
- Rental Price, Annual
- RPM
- Rental Price, Monthly
- ZNP
- Zone Price
Use to indicate the unit price of the item for delivery to a zone cited in CTP10.
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Numeric value of quantity.
Use in conjunction with CTP05 to provide the quantity associated with the unit of measure for ordering purposes. In most instances, the number 1 is expected.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Use to identify the unit of measure applicable to the item identified in the LIN segment that is to be used for ordering purposes. Cite the applicable quantity in CTP04. In most instances, the number 1 is expected in CTP04.
Use any code, other than code ZZ.
Code indicating the type of price multiplier.
Use to identify the discounted price.
- SEL
- Selling Multiplier
When CTP02 is code ALT, use to indicate the percent of the lease amount that can be applied to the purchase price.
Value to be used as a multiplier to obtain a new value
- CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given.
Monetary amount.
- CTP08 is the rebate amount.
Use to identify the purchase value applicable to step ladder prices.
Identifies rate restrictions or provisions
Use to indicate the delivery zone for the price cited in CTP03 or for the discount specified in the 2/SAC/228 segment.
Date/Time Reference
To specify pertinent dates and times
Use this 2/DTM/180 segment to identify promotion dates when these dates vary by item in the promotion. Use this segment, if applicable, when CTP02 is code GTP or PRP.
Code specifying type of date or time, or both date and time.
- 015
- Promotion Start
Use to indicate the start date of a promotion.
- 016
- Promotion End
Use to indicate the stop date of a promotion.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Use to identify the time that a promotion starts or ends.
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time.
Since + is a restricted character, + and - are substituted by P and M in the codes that follow.
- CT
- Central Time
- ET
- Eastern Time
- GM
- Greenwich Mean Time
- LT
- Local Time
- MT
- Mountain Time
- PT
- Pacific Time
The first two characters in the designation of the year (CCYY).
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Use this segment to identify charges, allowances, no charge services and discounts (including "free goods") that apply to the item identified in the LIN segment. The charge, allowance or discount can be either a dollar rate or a percentage and can be applied to the item unit price, the line item total amount, some specified amount, or various quantities. This information can also be associated with a zone to which deliveries will be made.
When BCT10 is code 42, discount information identified in this segment refers to promotional discounts.
Code which indicates an allowance or charge for the service specified.
- If SAC01 is A or C, then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
- N
- No Allowance or Charge
Use to indicate there is no charge for the specified service.
Code identifying the service, promotion, allowance, or charge
Any code may be used but the following codes are preferred. It is recommended that taxes applicable to line items be identified in the 2/TXI/166 segment.
When BCT10 is code 42, codes C300, C310, D170, D440, and F910 are used to identify promotional discounts.
Use in conjunction with an appropriate CTP02 code.
Use in conjunction with CTP02 code ZNP if the allowance or charge applies to a delivery zone. In this instance, the charge is additive to the zone price and the allowance is deducted from the zone price.
A310 Air Express Charge
A320 Air Transportation Charge
A480 Assembly
A880 Cancellation Charge
B940 Cutting Charge
C000 Defective Allowance
C300 Discount - Special
Use to indicate an incremental quantity discount. An incremental quantity discount applies only to the quantity units within its specified range. Successive incremental discounts are applied against an item's purchase quantity. For example, if different discounts are given for quantities, 1 - 10, 11 - 20, 21 - 30, etc., use of this code implies that for a quantity of 25, the first discount applies to the first 10 units, the second discount applies to the next 10 units and the third discount applies to the last 5 units. Identify the quantity in SAC10/11. Identify the percentage discount in SAC06/07 or a monetary value discount in SAC08. This is contrast to the F910 step ladder discount that applies a single discount to the total item purchase quantity.
C310 Discount
Use to indicate a general discount applicable to the item identified in the LIN segment. Identify the percentage discount in SAC06/07 or a monetary value discount in SAC08. This general discount is not used in combination with C300 or F910. Include any general discount within the C300 or F910 discount considerations.
C370 Diversion Charge
C580 Emergency Service
C590 Emergency Surcharge
C880 Expediting Premium.
D170 Free Goods
Use to indicate a quantity provided at no cost if a specified quantity or monetary amount is purchased, e.g., buy 10, get 1 free. For a specified quantity, cite the "free" quantity in SAC10 and cite the "buy" quantity in SAC11. Identify the specified amount in SAC05.
If free goods are applicable to a monetary amount range, multiple repetitions of this SAC segment must be transmitted using code D170 in SAC02. In this instance, the amount transmitted represents the base amount to qualify for the number of "free goods" specified in SAC10.
D290 Full Truckload Allowance
D440 Groupage Discount
Use to indicate a discount applicable to a line item total quantity meeting or exceeding the threshold specified in SAC10 or a total line item amount meeting or exceeding the amount cited in SAC05 when SAC15 cites the word "ITEM".
D500 Handling
D530 Hazardous Cargo Charge
D660 Hook-up Charge
D820 Inside Delivery
D890 Installation and Training
D900 Installation
E930 One - Day Service
F560 Premium Transportation
F910 Quantity Discount
Use to indicate a step ladder discount applicable to the quantity range specified in SAC10/11. The discount specified for the quantity range containing the item purchase quantity is the discount to be applied to the item. Identify the percentage discount in SAC06/07 or a monetary value discount in SAC08. This is contrast to the C300 incremental discount that applies to that portion of the item purchase quantity within each increment.
G470 Restocking Charge
G600 Same-Day Service
G610 Saturday Delivery
G740 Service Charge
Use to indicate a basic charge for a service call. If the charge varies by distance, e.g., a set price within a 25 mile range, another price within a 50 mile range, etc. use SAC09/10/11 to provide that information.
G760 Set-up
G870 Shrink-Wrap Charge
H000 Special Allowance
H110 Special Packaging
I330 Two - Day Service
I380 Unloading (Labor Charges)
I590 Warranties
Use to indicate the price for a warranty
ZZZZ Mutually Defined
Use to indicate a training charge
Monetary amount.
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
Use to identify an amount to which the percentage cited in SAC07 (when SAC06 is code 1) or the dollar rate cited in SAC08 applies. If necessary, qualify the amount in SAC15 using the specified format. If a charge, allowance or discount is applicable to an amount range, multiple repetitions of this SAC segment must be transmitted. In this instance, the amount cited represents the lower end of the amount range.
Code indicating on what basis allowance or charge percent is calculated.
- 1
- Item List Cost
Use, in conjunction with SAC15 when the word "SPECIFIED" is cited, to indicate a percentage applied to a specified amount cited in SAC05.
- 5
- Base Price per Unit
Use to indicate a percentage applied to the Line Item unit price.
- 6
- Base Price Amount
Use to indicate a percentage applied to the Line Item total amount.
Percent expressed as a percent
Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are suppressed).
Rate expressed in the standard monetary denomination for the currency specified
- SAC08 is the allowance or charge rate per unit.
Use to identify a dollar rate applicable to the charge, allowance or discount. The dollar rate may apply to a specified quantity or quantity range; or to a line item total amount, a specified amount, or a range of amounts.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Use any code, other than code ZZ.
Numeric value of quantity.
- SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
- SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
- In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to a ``Dollar Basis Amount''. It is represented in the SAC segment in SAC10 using the qualifier DO - Dollars in SAC09.
When SAC02 is code C300, use to identify the lower end of an item purchase quantity range that results in an incremental discount.
When SAC02 is code D170, use to identify the "free" quantity.
When SAC02 is code D440, use to identify the line item total quantity that results in a discount, if applicable.
When SAC02 is code F910, use to identify the lower end of an item purchase quantity range that results in a step ladder discount.
When SAC02 is code G740, use to specify the minimum distance applicable to a service charge, if appropriate.
When SAC02 is any other code, use to identify the quantity to which the charge, allowance, or discount applies. In most instances this quantity will be 1, but if a greater quantity applies, cite that quantity.
Numeric value of quantity.
When SAC02 is code C300 or F910, use to identify the upper end of an item purchase quantity range that results in a discount, if applicable.
When SAC02 is code D170, use to identify the "buy" quantity, if applicable.
When SAC02 is code G740 and SAC10 is used, specify the maximum distance applicable to a service charge, if applicable.
A free-form description to clarify the related data elements and their content.
Use to provide text information related to information provided within this segment.
When it is necessary to qualify the amount cited in SAC05, use the following format:
a. To identify the amount as a line item total amount, cite the word "ITEM"
b. To identify the amount as a specified amount, cite the word, "SPECIFIED"
Use this 2/N1/230 loop to identify parties that apply to the cited item in LIN01 or SLN01.
Whenever possible, identification and address information should be provided using code values contained in a combination of N101, N103, and N104. Use N102 and segments N2 through N4, as applicable, when address information cannot be provided using one of the codes listed in N103.
Name
To identify a party by type of organization, name and code
Code identifying an organizational entity, a physical location, or an individual
- 56
- Servicing Dealer
Use to indicate a dealer who services a product. This is the location to obtain service such as a repair.
- DL
- Dealer
Use to indicate a dealer or reseller of products.
- DS
- Distributor
Use to indicate the distributor of the cited item.
- KX
- Free on Board Point
Use to indicate the FOB point when it has to be described by a specific address rather than as a code value indicating either origin or destination. Use in conjunction with FOB02 code ZZ.
- MF
- Manufacturer of Goods
Use to indicate the manufacturer of the cited item.
- PL
- Party to Receive Purchase Order
Use to indicate the location to which an order is to be sent if different than the address of the selling party, dealer, or distributor.
- RI
- Remit To
Use to indicate a specific remit-to address that is unique for the item or service identified in the LIN segment.
- SF
- Ship From
Use to indicate a location from which all items will be shipped.
- SV
- Service Performance Site
Use to indicate a location where a service is provided.
Code designating the system/method of code structure used for Identification Code (67).
While the federal EDI program uses the DUNS number, other government users of this implementation convention may require the use of other and additional numbers for a transition period in order to cross reference existing data bases to new procurement actions.
- 1
- D-U-N-S Number, Dun & Bradstreet
Use of the DUNS or DUNS +4 number is preferred over other codes to identify an entity.
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Use of the DUNS or DUNS +4 number is preferred over other codes to identify an entity.
- 21
- Health Industry I.D. Number (HIN)
- 33
- Commercial and Government Entity (CAGE)
- LI
- Labeler Identification Code (LIC)
Code identifying a party or other code.
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Additional Name Information
To specify additional names or those longer than 35 characters in length
This segment is not necessary when the entity cited in N101 is described by a code in N103/N104.
Address Information
To specify the location of the named party
This segment is not necessary when the entity cited in N101 is described by a code in N103/N104.
Geographic Location
To specify the geographic place of the named party
This segment is not necessary when the entity cited in N101 is described by a code in N103/N104.
Free-form text for city name.
- A combination of either N401 through N404 (or N405 and N406) may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency.
- N402 is required only if city name (N401) is in the USA or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States).
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
This segment will be used when the point of contact is related to an entity identified in N101.
Code identifying the major duty or responsibility of the person or group named.
- SE
- Service Organization
When N101 is code SV, use to indicate the communication numbers for a service location. Use of PER02 to identify an individual by name is optional.
- TR
- Technical Marketing Representative
Use to indicate a technical information contact.
Free-form name.
Use to identify the name of a point of contact. Last name followed by first name is preferred. If the whole name is longer than 35 characters, the use of initials for the first name is recommended. PER09 may be used to cite the party's title.
Code identifying the type of communication number.
While any code from the list in this implementation convention can be used, there must be at least one use of code "TE" to provide the telephone number of the party transmitting the price sales catalog.
- EM
- Electronic Mail
- FX
- Facsimile
- IT
- International Telephone
Include the country code.
- TE
- Telephone
Use to indicate the commercial telephone number of the individual cited in PER02. Include the area code.
Complete communications number including country or area code when applicable.
All numbers, other than those associated with code EM, shall be transmitted as a continuous number with no extraneous characters.
Code identifying the type of communication number.
Use to identify a second communications number for the party cited in PER02. For example, if PER03/04 cites a telephone number, PER05/06 can be used to cite a FAX number.
- EM
- Electronic Mail
- EX
- Telephone Extension
Use only if PER03 is used citing code TE.
- FX
- Facsimile
- IT
- International Telephone
Include the country code.
- TE
- Telephone
Use to indicate the commercial telephone number of the individual cited in PER02. Include the area code.
Complete communications number including country or area code when applicable.
All numbers, other than those associated with code EM, shall be transmitted as a continuous number with no extraneous characters.
Code identifying the type of communication number.
Use to identify a third communications number for the party cited in PER02.
- EM
- Electronic Mail
- EX
- Telephone Extension
Use only if PER05 is used citing code TE.
- FX
- Facsimile
- IT
- International Telephone
Include the country code.
- TE
- Telephone
Use to indicate the commercial telephone number of the individual cited in PER02. Include the area code.
Complete communications number including country or area code when applicable.
All numbers, other than those associated with code EM, shall be transmitted as a continuous number with no extraneous characters.
Additional reference number or description to clarify a contact number.
Use, if necessary, to provide the title of the party cited in PER02.
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of LIN segments. Hash total (CTT02) is not used in this transaction.
Total number of line items in the transaction set.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).
Total number of segments included in a transaction set including ST and SE segments.
"SE01" carries the total number of segments included in the transaction set being transmitted. This number includes the "ST" (header) and "SE" (trailer) segments.
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
This is the same number as the one carried in "ST02".
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element.
Assigned number originated and maintained by the sender.
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
GS*SC*000111119*GSAADV*130605*0715*14640192*X*003050
ST*832*12345
BCT*CP*GOV56789********00
REF*GC*GS99F2345X
REF*W6*27 III F
DTM*007*951101***19
CTB*OR****MO*25000
CTB*OR*27-500, 27-6***MA*2500000
ITD***2.5**10*********N
LDT*AF*45*DA
FOB*PS*DE
N1*40**1*012966339
N1*SE**1*123456789
N1*DZ**ZN*CONUS
REF*4A*12345
PER*OD**TE*8001234567*FX*8001234568*EM*abc@abc.com
PER*AC*Bob Jones*TE*8002345678*FX*8008765432*EM*abc@abc.com
PER*1A*Mary Smith*TE*8003456789*FX*8009876543*EM*abc@abc.com
N1*RI**1*345678912
LIN**MF*123456789*MG*12AX34*ZZ*ABC Company*PD*A-1 Widget*CH*FR*CL*blue*PI*27-2
PID*S*08*GS*aabbbcbe
PID*F****Widget provides an improved surface for all uses.
MEA*DE*TT*90*DA
PO4*24*10*OZ*UNT**1*LB*1*CF*12*6*24*IN
CTP**D01*12.95*1*EA
CTP**MSR*25.00
CTT*1
SE*27*12345
GE*1*14640192
IEA*1*000021606
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