X12 210 Motor Carrier Freight Details and Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IM
- Motor Carrier Freight Details and Invoice (210, 980)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 210
- Motor Carrier Freight Details and Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Carrier's Invoice
To transmit basic data relating to the carrier's invoice
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
This is a unique Shipment ID number (CS#) assigned by HEB at the time of tendering the load (Does not contain blanks or special characters).
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
Date expressed as CCYYMMDD
- B306 is the billing date.
This is the date the invoice is created by the carrier.
Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified
Code used to indicate that the transaction set contains information which corrects previous information
Place 'AD' for Adjustment Invoice. Leave it blank for the Original Invoice.
- AD
- Adjustment of Previous Freight Bill Charges
Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD
- On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery.
Code specifying type of date or time, or both date and time
Standard Carrier Alpha Code
This is the code assigned by Motor Carrier Industry (SCAC).
Scheduled Delivery Date
To specify pertinent dates and times
Scheduled Pick-Up Date
To specify pertinent dates and times
Detail
Assigned Number
To reference a line number in a transaction set
Number assigned for differentiation within a transaction set
Line Item - Quantity and Weight
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
Rate and Charges
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
Code qualifying how to extend charges or interpret value
- FR
- Flat Rate
- PM
- Per Mile
For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified
Money paid at point of origin (usually by shipper) expressed in the standard monetary denomination for the currency specified
Required in case Adjustment Invoice only. Specify payment received for the original invoice.
Code identifying type of special charge or allowance
Use only the accessorial codes listed below. If a different accessorial code is used, the invoice will be rejected automatically.
- BAS
- Base Charge
- DTL
- Detention Loading
- DTU
- Detention Unloading
- FUE
- Fuel Charge
- LAY
- Layover Charges
- LCL
- Percent Differential - Less than Container
- MIN
- Minimum Guarantee
- MSC
- Other Accessorial Service Charge
- PEN
- Penalty Charge
- RCL
- Redelivery
- RET
- Returned Load
- SOC
- Stop-off Charge
- UNL
- Unloading (Labor Charges)
- VFN
- Vehicles Furnished But Not Used
Monetary amount
- L121 is the origin rated as charge amount.
Provide Monetary amount of the Original Invoice in case of Adjustment Invoice.
Tariff Reference
To reference details of the tariff used to arrive at applicable rates or charge
Distance on which the rate for a shipment is based
Remarks
To transmit information in a free-form format for comment or special instruction
Provide remarks if applicable.
Name
To identify a party by type of organization, name, and code
- Loops 0460 and 0463 shall be used to identify all small package carrier details related to the consignee (delivery location) and the related shipment. The shipper shall be identified in loop 0100.
Provide Destination Facility for CN and Origin Facility for SF.
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Bill of Lading Number
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
If the Purchase Order was available in the tender, it should be provided. Place 'OI' in case of Adjustment Invoice.
- BM
- Bill of Lading Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Provide PO # associated to the Shipment. Example 986325; EX001-0000025336; EC001-0000007403. Provide Original Invoice number in case of Adjustment Invoice.
Original Invoice Number
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
If the Purchase Order was available in the tender, it should be provided. Place 'OI' in case of Adjustment Invoice.
- OI
- Original Invoice Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Provide PO # associated to the Shipment. Example 986325; EX001-0000025336; EC001-0000007403. Provide Original Invoice number in case of Adjustment Invoice.
Purchase Order Number
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
If the Purchase Order was available in the tender, it should be provided. Place 'OI' in case of Adjustment Invoice.
- PO
- Purchase Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Provide PO # associated to the Shipment. Example 986325; EX001-0000025336; EC001-0000007403. Provide Original Invoice number in case of Adjustment Invoice.
Carton (Package) Detail
To transmit identifying codes, weights, and other related information related to an individual carton (package)
To report the time period of carrier's standard service for the shipment
Code identifying the country
- CD314 is the country where the service is to be performed.
Charge Detail
To specify special charge code and the associated monetary amount
Code identifying type of special charge or allowance
Enter FFR for Spot Charge. Required in case of Spot Charge Only.
Monetary amount
- L902 is the transportation charge for a special service performed, expressed in the standard monetary denomination for the currency specified.
Required in case of Spot Charge Only. Should represent a real number including decimal.
Name
To identify a party by type of organization, name, and code
- Loops 0460 and 0463 shall be used to identify all small package carrier details related to the consignee (delivery location) and the related shipment. The shipper shall be identified in loop 0100.
Provide Destination Facility for CN and Origin Facility for SF.
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Bill of Lading Number
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
If the Purchase Order was available in the tender, it should be provided. Place 'OI' in case of Adjustment Invoice.
- BM
- Bill of Lading Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Provide PO # associated to the Shipment. Example 986325; EX001-0000025336; EC001-0000007403. Provide Original Invoice number in case of Adjustment Invoice.
Original Invoice Number
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
If the Purchase Order was available in the tender, it should be provided. Place 'OI' in case of Adjustment Invoice.
- OI
- Original Invoice Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Provide PO # associated to the Shipment. Example 986325; EX001-0000025336; EC001-0000007403. Provide Original Invoice number in case of Adjustment Invoice.
Purchase Order Number
To transmit identifying information as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
If the Purchase Order was available in the tender, it should be provided. Place 'OI' in case of Adjustment Invoice.
- PO
- Purchase Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Provide PO # associated to the Shipment. Example 986325; EX001-0000025336; EC001-0000007403. Provide Original Invoice number in case of Adjustment Invoice.
Carton (Package) Detail
To transmit identifying codes, weights, and other related information related to an individual carton (package)
To report the time period of carrier's standard service for the shipment
Code identifying the country
- CD314 is the country where the service is to be performed.
Charge Detail
To specify special charge code and the associated monetary amount
Code identifying type of special charge or allowance
Enter FFR for Spot Charge. Required in case of Spot Charge Only.
Monetary amount
- L902 is the transportation charge for a special service performed, expressed in the standard monetary denomination for the currency specified.
Required in case of Spot Charge Only. Should represent a real number including decimal.
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Adjustment
GS*IM*SENDERGS*RECEIVERGS*20231106*144001*000000001*X*004010
ST*210*0001
B3**ADJ_INV_Test*CS02097319*CC**20151016*12900*AD*20150706*035*ABCD
G62*69*20150706
G62*70*20150706
LX*1
L0****42700*G
L1**129.00*FR*12900
LX*2
L1******47100**BAS*************60000
N1*CN*HEB (DRY FREIGHT)
N9*OI*6000109906
N1*SF*Barbeque Wood Flavors*ZZ*ZZZZZZZZZZ
N9*PO*26X304879F_000402443
SE*14*0001
GE*1*000000001
IEA*1*000000001
Linehaul
GS*IM*SENDERGS*RECEIVERGS*20231106*144008*000000001*X*004010~
ST*210*0050~
B3**Invoice_Number*CS00000000*CC**20150731*69389**20150610*035*0000~
G62*69*20150730~
G62*70*20150731~
LX*1~
L0****37450*G~
L1**624.00*FR*62400~
LX*2~
L1**69.89*FR*6989****FUE~
N1*SF*TRADING PARTNER NAMEOPELOUSAS1~
N1*CN*HOUSTON GROCERY~
N9*PO*00X000000F_000242799~
N9*PO*00X000000F_000242797~
N9*PO*00X000000F_000242798~
SE*15*0050~
GE*1*000000001~
IEA*1*000000001~
Spot
GS*IM*SENDERGS*RECEIVERGS*20231106*144014*000000001*X*004010~
ST*210*0050~
B3**6015488*CS00000000*CC**20150731*90701**20150720*035*0000~
G62*69*20150719~
G62*70*20150720~
LX*1~
L1**107.01*FR*10701****FUE~
N1*SF*TRADING PARTNER NAME (EFT) COPPELL~
N1*CN*HOUSTON GROCERY~
N9*PO*00X000000F_000242708~
N9*PO*00X000000F_000242711~
N9*PO*00X000000F_000242713~
CD3*G*36005.4~
L9*FFR*800.36~
SE*14*0050~
GE*1*000000001~
IEA*1*000000001~
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