210 Motor Carrier Freight Details and Invoice

Functional Group IM

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.

What is an EDI 210?

An EDI 210 Motor Carrier Freight Details and Invoice communicates invoicing details for an EDI 204 Motor Carrier Load Tender from a carrier to a freight broker. It contains the total invoicing cost for the shipment (L3 segment), any accessorial charges related to the shipment per stop (L1 segment) and proof of delivery data (POD segment).

How is an EDI 210 used?

The EDI 210 is used to close the loop on a shipment that was created via an EDI 204 Motor Carrier Load Tender.

Heading

Position
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment for Carrier's InvoiceMandatory
Max 1
To transmit basic data relating to the carrier's invoice
030
Bank IDOptional
Max 1
To specify data required for electronic payment
040
CurrencyOptional
Max 1
To specify the currency being used in the transaction set
060
Reference IdentificationOptional
Max 300
To transmit identifying information as specified by the Reference Identification Qualifier
070
Date/TimeOptional
Max 6
To specify pertinent dates and times
080
Route Information - MotorOptional
Max 12
To specify carrier and routing sequences and details
090
Special Handling InstructionsOptional
Max 6
To specify special handling instructions in coded or free-form format
100
RemarksOptional
Max 10
To transmit information in a free-form format for comment or special instruction
0100 Loop
Repeat 10
110
NameMandatory
Max 1
To identify a party by type of organization, name, and code
120
Additional Name InformationOptional
Max 1
To specify additional names or those longer than 35 characters in length
130
Address InformationOptional
Max 2
To specify the location of the named party
140
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
150
Reference IdentificationOptional
Max 5
To transmit identifying information as specified by the Reference Identification Qualifier
0200 Loop
Repeat 10
160
Equipment DetailsMandatory
Max 1
To identify the equipment
170
Seal NumbersOptional
Max 2
To record seal numbers used and the organization that applied the seals
0250 Loop
Repeat 999999
180
Shipment Purchase Order DetailMandatory
Max 1
To specify the purchase order details for a shipment
185
Destination QuantityOptional
Max 10
To specify destination and quantity detail

Detail

Position
Segment
Name
Max use
0300 Loop
Repeat 999
010
Stop Off DetailsMandatory
Max 1
To specify stop-off detail reference numbers and stop reason
Loops 0300, 0305, 0310 and 0320 shall only be used to identify all stop-off locations and associated data for loading and unloading of freight with the exception of the original stop-off location (shipper) for truckload carriers. The original stop-off location (shipper) shall be transmitted in loop 0100.
020
Reference IdentificationOptional
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
030
Date/TimeOptional
Max 10
To specify pertinent dates and times
040
Special Handling InstructionsOptional
Max 6
To specify special handling instructions in coded or free-form format
0305 Loop
Repeat 999999
045
Shipment Purchase Order DetailMandatory
Max 1
To specify the purchase order details for a shipment
047
Destination QuantityOptional
Max 10
To specify destination and quantity detail
0310 Loop
Repeat 2
050
NameMandatory
Max 1
To identify a party by type of organization, name, and code
060
Additional Name InformationOptional
Max 1
To specify additional names or those longer than 35 characters in length
070
Address InformationOptional
Max 2
To specify the location of the named party
080
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
090
Reference IdentificationOptional
Max 5
To transmit identifying information as specified by the Reference Identification Qualifier
0320 Loop
Repeat 10
100
Equipment DetailsMandatory
Max 1
To identify the equipment
110
Seal NumbersOptional
Max 2
To record seal numbers used and the organization that applied the seals
0400 Loop
Repeat 9999
120
Assigned NumberMandatory
Max 1
To reference a line number in a transaction set
130
Reference IdentificationOptional
Max 5
To transmit identifying information as specified by the Reference Identification Qualifier
137
Proof of DeliveryOptional
Max 1
To provide proof of delivery
140
Description, Marks and NumbersOptional
Max 30
To specify the line item in terms of description, quantity, packaging, and marks and numbers
150
Hazardous MaterialOptional
Max 3
To specify information relative to hazardous material
160
Additional Hazardous Material DescriptionOptional
Max 2
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
170
Line Item - Quantity and WeightOptional
Max 10
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
180
Rate and ChargesOptional
Max 10
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
190
MeasurementOptional
Max 10
To describe physical dimensions and quantities
200
Tariff ReferenceOptional
Max 10
To reference details of the tariff used to arrive at applicable rates or charge
210
RemarksOptional
Max 10
To transmit information in a free-form format for comment or special instruction
0430 Loop
Repeat 999999
220
Shipment Purchase Order DetailMandatory
Max 1
To specify the purchase order details for a shipment
230
Destination QuantityOptional
Max 10
To specify destination and quantity detail
0460 Loop
Repeat 999999
240
NameMandatory
Max 1
To identify a party by type of organization, name, and code
Loops 0460 and 0463 shall be used to identify all small package carrier details related to the consignee (delivery location) and the related shipment. The shipper shall be identified in loop 0100.
250
Additional Name InformationOptional
Max 1
To specify additional names or those longer than 35 characters in length
260
Address InformationOptional
Max 2
To specify the location of the named party
270
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
280
Reference IdentificationOptional
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
0463 Loop
Repeat 999999
300
Carton (Package) DetailMandatory
Max 1
To transmit identifying codes, weights, and other related information related to an individual carton (package)
310
Reference IdentificationOptional
Max 20
To transmit identifying information as specified by the Reference Identification Qualifier
320
Special ServicesOptional
Max 10
To identify forms of unitization, liability issues, and special services
330
Charge DetailOptional
Max 10
To specify special charge code and the associated monetary amount
335
Proof of DeliveryOptional
Max 1
To provide proof of delivery
340
Date/TimeOptional
Max 1
To specify pertinent dates and times
0465 Loop
Repeat 999999
350
Shipment Purchase Order DetailMandatory
Max 1
To specify the purchase order details for a shipment
360
Destination QuantityOptional
Max 10
To specify destination and quantity detail

Summary

Position
Segment
Name
Max use
010
Total Weight and ChargesOptional
Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
020
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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