X12 810 Utility Laundry Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810,819)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD
- BIG01 is the invoice issue date.
Date expressed as CCYYMMDD
- BIG03 is the date assigned by the purchaser to purchase order.
Identifying number for Purchase Order assigned by the orderer/purchaser
This fields needs to begin with LAUNDRY-str#####. Where the Number field is the 5 digit store number. E.G.// LAUNDRY-str00356.
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set
Code specifying the type of transaction
- BIG07 is used only to further define the type of invoice when needed.
Code identifying purpose of transaction set
Identifying number assigned by issuer
- BIG10 indicates the consolidated invoice number. When BIG07 contains code CI, BIG10 is not used.
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- 11
- Account Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Code qualifying the Reference Identification
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
HEB requires vendor to use "SJ" code. In addition to "SJ" code you can list any other codes if needed.
- SJ
- Service Provider
Free-form name
If N1_01 is "SJ", then the Vendor Name must be provided in the N1_02.
Code designating the system/method of code structure used for Identification Code (67)
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Code describing entity relationship
- N105 and N106 further define the type of entity in N101.
Code identifying an organizational entity, a physical location, property or an individual
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
Code identifying the beginning of the terms period
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Date payment is due if discount is to be earned expressed in format CCYYMMDD
Number of days in the terms discount period by which payment is due if terms discount is earned
Date when total invoice amount becomes due expressed in format CCYYMMDD
Number of days until total invoice amount is due (discount not applicable)
Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD
Amount of invoice payable expressed in percent
A free-form description to clarify the related data elements and their content
The numeric value of the day of the month between 1 and the maximum day of the month being referenced
Code identifying type of payment procedures
Percentage expressed as a decimal
- ITD15 is the percentage applied to a base amount used to determine a late payment charge.
Invoice Period End
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 187
- Invoice Period End
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Code indicating the date format, time format, or date and time format
Expression of a date, a time, or range of dates, times or dates and times
Invoice Period Start
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 186
- Invoice Period Start
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow
Code indicating the date format, time format, or date and time format
Expression of a date, a time, or range of dates, times or dates and times
Detail
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
Identifying number for a product or service
Quantity
To specify quantity information
- The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.
Code specifying the type of quantity
- 17
- Quantity on Hand
Numeric value of quantity
Inventory Quantity
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Value to be used as a multiplier to obtain a new value
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Value to be used as a multiplier to obtain a new value
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Value to be used as a multiplier to obtain a new value
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Value to be used as a multiplier to obtain a new value
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Value to be used as a multiplier to obtain a new value
Free-form information
- QTY04 is used when the quantity is non-numeric.
Tax Information
To specify tax information
Code specifying the type of tax
- CS
- City Sales Tax
- CT
- County Tax
- GR
- Gross Receipts Tax
- SE
- State Excise Tax
- ST
- State Sales Tax
Monetary amount
- TXI02 is the monetary amount of the tax.
If TXI01 has a code, then TXI02 must have a value listed.
Percentage expressed as a decimal
- TXI03 is the tax percent expressed as a decimal.
Code identifying the source of the data used in tax jurisdiction code
Code identifying the taxing jurisdiction
Code identifying exemption status from sales and use tax
Code indicating the relationship between entities
- TXI07 is a code indicating the relationship of the price or amount to the associated segment.
Dollar basis to be used in the percent calculation of the allowance, charge or tax
Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number
Alphanumeric characters assigned for differentiation within a transaction set
Pricing Information
To specify pricing information
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
Code identifying the general class of a product or process characteristic
Code identifying the agency assigning the code values
- Use PID03 to indicate the organization that publishes the code list being referred to.
A code from an industry code list which provides specific data about a product characteristic
- PID04 should be used for industry-specific product description codes.
A free-form description to clarify the related data elements and their content
Code indicating the product surface, layer or position that is being described
- Use PID06 when necessary to refer to the product surface or layer being described in the segment.
A reference that indicates the table or text maintained by the Source Qualifier
- PID07 specifies the individual code list of the agency specified in PID03.
Code indicating a Yes or No condition or response
- PID08 describes the physical characteristics of the product identified in PID04. A "Y" indicates that the specified attribute applies to this item; an "N" indicates it does not apply. Any other value is indeterminate.
Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)
- PID09 is used to identify the language being used in PID05.
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Monetary amount
- TDS02 indicates the amount upon which the terms discount amount is calculated.
- TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
Monetary amount
- TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).
Monetary amount
- TDS04 indicates the total amount of terms discount.
Tax Information
To specify tax information
Code specifying the type of tax
- CS
- City Sales Tax
- CT
- County Tax
- GR
- Gross Receipts Tax
- SE
- State Excise Tax
- ST
- State Sales Tax
Monetary amount
- TXI02 is the monetary amount of the tax.
If TXI01 has a code, then TXI02 must have a value listed.
Percentage expressed as a decimal
- TXI03 is the tax percent expressed as a decimal.
Code identifying the source of the data used in tax jurisdiction code
Code identifying the taxing jurisdiction
Code identifying exemption status from sales and use tax
Code indicating the relationship between entities
- TXI07 is a code indicating the relationship of the price or amount to the associated segment.
Dollar basis to be used in the percent calculation of the allowance, charge or tax
Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number
Alphanumeric characters assigned for differentiation within a transaction set
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Sample
GS*IN*SENDERGS*RECEIVERGS*20231106*143935*000000001*X*004010
ST*810*2207
BIG*20170616*1156906773**LAUNDRY HEB#00389***DI
REF*11*1234567
N1*SJ*Uniform company*91*123456789
ITD******20170716*30*****NET 30
DTM*186*20170612
DTM*187*20170616
IT1*7*1*EA*14.84*UM*VN*Item number
QTY*17*54
CTP**INV******14.84
PID*F****BUTCHER COAT SPUN
IT1*8*1*EA*14*UM*VN*Item Number
QTY*17*0
CTP**INV******14
PID*F****BUTCHER COAT SPUN-LOSS
IT1*9*2*EA*1.1*UM*VN*Item Number
QTY*17*2
CTP**INV******2.2
PID*F****Mat SPLASH STDY STEP
IT1*10*11*EA*0.28*UM*VN*Item Number
QTY*17*22
CTP**INV******3.08
PID*F****BUTCHER COAT MLS
IT1*11*1*EA*0.84*UM*VN*Item Number
QTY*17*7
CTP**INV******0.84
PID*F****BUTCHER COAT MLS
IT1*12*4*EA*0.28*UM*VN*Item Number
QTY*17*11
CTP**INV******1.12
PID*F****BUTCHER COAT MLS
IT1*6*2*EA*14*UM*VN*Item Number
QTY*17*0
CTP**INV******28
PID*F****BUTCHER COAT SPUN-LOSS
IT1*2*8*EA*0.64*UM*VN*Item Number
QTY*17*20
CTP**INV******5.12
PID*F****MOP SYNTHETIC BLN
IT1*3*22*EA*0.75*UM*VN*Item Number
QTY*17*22
CTP**INV******16.5
PID*F****Mat MAT STEADY STEP
IT1*4*34*EA*1.17*UM*VN*Item Number
QTY*17*34
CTP**INV******39.78
PID*F****Mat MAT STEADY STEP
IT1*5*1*EA*7*UM*VN*Item Number
QTY*17*54
CTP**INV******7
PID*F****BUTCHER COAT SPUN
TDS*13995
TXI*ST*7.47
CTT*11
SE*55*2207
GE*1*000000001
IEA*1*000000001
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