X12 856 Warehouse Ship Notice/Manifest SOTPI
This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information.
The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SH
- Ship Notice/Manifest (856)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 856
- Ship Notice/Manifest
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Ship Notice
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Code identifying purpose of transaction set
- 00
- Original
A unique control number assigned by the original shipper to identify a specific shipment
Date expressed as CCYYMMDD
- BSN03 is the date the shipment transaction set is created.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
- BSN04 is the time the shipment transaction set is created.
Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set
Shipment, Order, Tare, Packaging, Item
- ZZZZ
- Mutually Defined
Detail
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- S
- Shipment
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Carrier Details (Quantity and Weight)
To specify the transportation details relative to commodity, weight, and quantity
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
H-E-B Requires for Shipment 1st 3 bytes at ship level:
'PLT' - for palletized
'CTN - carton/container
Last 2 bytes:
'94' - Wood
'79' - Plastic
'31' - Fiber
'58' - Metal
'71' - Not otherwise specified
Codes used:
01 Aluminum
04 As Specified by the DOT
07 Burlap
10 Chemically Hardened Fibre
13 Cloth
16 Cloth Top
19 Cloth or Fabric
22 Compressed
25 Corrugated or Solid
28 Double-wall Paper
31 Fibre
34 Fibre (Paperboard)
37 Fiberboard
40 Fiberboard Metal
43 Glass
46 In Inner Containers
48 Wire/Cord - Something that binds, ties, or encircles the package/container to secure and maintain unit integrity.
49 Insulated
50 Steel - Vinyl Coated - Steel that has been covered with a plastic material.
51 Wire Mesh
52 Iron or Steel
53 Jumbo
54 Special Jumbo
55 Lead
58 Metal
59 Metal Cans
61 Moisture Resistant
64 Molded Plastic
67 Multiple-wall Paper (2 or more walls)
70 Multiple-wall Paper (3 or more walls)
71 Not Otherwise Specified
72 Paper - VCI - Water-resistant paper that is treated by the addition of
materials to provide resistance to damage or deterioration by water in liquid form.
73 Other than Glass
74 Other than Metal or Plastic Tubes, or Glass
75 Plastic - Vacuum Formed - Packaging material that is formed by heating plastic sheet and drawing it against the mold surface by evacuating the air between the sheet and the mold.
76 Paper
77 Plastic - Structural Foam - A method of manufacturing containers and shipping devices by mixing plastic resins with a foaming agent, heating it and injecting the mix into a two-piece machined aluminum mold.
78 Plastic - Injection Molded - Packaging material that is formed by melting the material and then forcing it under pressure into a cavity of a closed mold.
79 Plastic
80 Polyethylene Lined
81 Plastic - Virgin - Plastic in the form of pellets, granules, powder, floc, or liquid that has not been subjected to use or processing other than for its initial manufacture.
82 Pulpboard
83 Plastic - Regrind - A plastic prepared from discarded articles that have
been reprocessed, often changing some of its original properties.
84 Polystyrene - A polymer prepared by the polymerization of styrene as the sole monomer.
85 Rubber
86 Foam - In packaging, a cushioning material used to reduce
shock and vibration or abrasion.
88 Rubber and Fabric
89 Special
90 Standard
91 Stainless Steel
92 Tubes, Metal or Plastic
94 Wood
95 Single Wall Corrugated Board - The structure formed by one corrugated inner member between two flat facings; also known as double face.
96 Double Wall Corrugated Board - The structure formed by three flat facings and two intermediate corrugated members.
97 Triple Wall Corrugated Board - The structure formed by four flat facings and three intermediate corrugated members.
Number of units (pieces) of the lading commodity
Numeric value of weight
H-E-B only uses 6 digits when describing weight. Even though EDI accept 10 digit weights, H-E-B will truncate the 4 left most digits.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code describing the relationship of a carrier to a specific shipment movement
- B
- Origin/Delivery Carrier (Any Mode)
- O
- Origin Carrier (Air, Motor, or Ocean)
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
Code specifying the method or type of transportation for the shipment
- A
- Air
- M
- Motor (Common Carrier)
- R
- Rail
- S
- Ocean
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Carrier Name
Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction
- BK
- Back Ordered from Previous Order
- CC
- Shipment Complete on (Date)
- CL
- Complete
Material on the load is for one producer.
- CS
- Shipment Complete with Substitution
- DE
- Deleted Order
- PR
- Partial Shipment
Code which identifies a specific location
Use US Census Sched. D
Carrier Details (Equipment)
To specify transportation details relating to the equipment used by the carrier
Code identifying type of equipment used for shipment
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Actual # of Equipment used.
Carrier Details (Special Handling, or Hazardous Materials, or Both)
To specify transportation special handling requirements, or hazardous materials information, or both
Code specifying special transportation handling instructions
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- AF
- Airlines Flight Identification Number
- AO
- Appointment Number
- BM
- Bill of Lading Number
- CN
- Carrier's Reference Number (PRO/Invoice)
- MB
- Master Bill of Lading
- ZZ
- Mutually Defined
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 011
- Shipped
- 017
- Estimated Delivery
- 067
- Current Schedule Delivery
- 068
- Current Schedule Ship
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SF
- Ship From
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
For Shipments to H-E-B warehouse, the +4 will be the Warehouse # followed by a trailing zero.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
- CA
- Country of Origin
- D
- Census Schedule D
- IA
- International Air Transport Association (IATA) Location Qualifier
- K
- Census Schedule K
- W
- Worldwide Geographic Location Code
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
For Shipments to H-E-B warehouse, the +4 will be the Warehouse # followed by a trailing zero.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
- CA
- Country of Origin
- D
- Census Schedule D
- IA
- International Air Transport Association (IATA) Location Qualifier
- K
- Census Schedule K
- W
- Worldwide Geographic Location Code
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- O
- Order
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Purchase Order Reference
To provide reference to a specific purchase order
Identifying number for Purchase Order assigned by the orderer/purchaser
Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
Release against PO number.
Date expressed as CCYYMMDD
- PRF04 is the date assigned by the purchaser to purchase order.
Carrier Details (Quantity and Weight)
To specify the transportation details relative to commodity, weight, and quantity
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
H-E-B Requires Order Level HL Loop:
1st 3 bytes at ship level
'PLT' - for palletized
'CTN - carton/container
Last 2 bytes:
'94' - Wood
'79' - Plastic
'31' - Fiber
'58' - Metal
'71' - Not otherwise specified
Number of units (pieces) of the lading commodity
Numeric value of weight
H-E-B only uses 6 digits when describing weight. Even though EDI accept 10 digit weights, H-E-B will truncate the 4 left most digits.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
Value of volumetric measure
Gross Volume
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CF
- Cubic Feet
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction
- BK
- Back Ordered from Previous Order
- BP
- Shipment Partial, Back Order to Ship on (Date)
- CC
- Shipment Complete on (Date)
- CL
- Complete
Material on the load is for one producer.
- CM
- Shipment Complete with Additional Quantity
- CS
- Shipment Complete with Substitution
- DE
- Deleted Order
- DS
- Out Of Stock Condition
- PR
- Partial Shipment
- SS
- Split Shipment
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- 6B
- U.S. Customs Service (USCS) Entry Number
- BM
- Bill of Lading Number
- DP
- Department Number
- IA
- Internal Vendor Number
- IV
- Seller's Invoice Number
- PD
- Promotion/Deal Number
- VN
- Vendor Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 371
- Estimated Arrival Date
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
Code designating the system/method of code structure used for Identification Code (67)
- 9
- D-U-N-S+4, D-U-N-S Number with Four Character Suffix
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
For Shipments to H-E-B warehouse, the +4 will be the Warehouse # followed by a trailing zero.
Additional Name Information
To specify additional names or those longer than 35 characters in length
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- T
- Shipping Tare
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- AA
- SSCC-18
- AI
- UCC/EAN-128 Application Identifier (AI) and Data
- GM
- SSCC-18 and Application Identifier
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Marks and numbers used to identify a shipment or parts of a shipment
- MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.
- When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID numbers, the integrity of the two ID numbers must be maintained.
Pallet Information
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
The number of layers per pallet
The number of pieces (cartons) per layer on the pallet
The number of inner containers, or number of eaches if there are no inner containers, per outer container
- PAL04 (Pack) is the number of pieces on the pallet.
Numeric value of weight per unit
- PAL05 (Unit Weight) is the weight of the pallet alone, before loading.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Type of Weight (lbs/kilos)
Largest horizontal dimension of an object measured when the object is in the upright position
- PAL07 and PAL08 (Length and Width) are the dimensions of the pallet before loading.
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
- PAL09 (Height) is the height of the pallet and load.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
UOM for Length/Width/Height
Numeric value of gross weight per pack
- PAL11 and PAL13 (Gross Weight and Gross Volume) are measured after loading and includes the pallet.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
UOM for Pack Weight
Numeric value of gross volume per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
UOM for Pack Volume
Code specifying pallet exchange instructions
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SN
- Store
Code designating the system/method of code structure used for Identification Code (67)
- ZZ
- Mutually Defined
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- P
- Pack
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 1
- Additional Subordinate HL Data Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
A 14-digit code that uniquely identifies the
manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit.
Identifying number for a product or service
Pack Level Loop
If LIN_02 = UK, LIN_03 is a 14 digit Case UPC (1-2-5-5-1 format).
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LT
- Lot Number
Identifying number for a product or service
Appropriate ID
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PJ
- Product Date Code (A code indicating the period during which a product was manufactured.)
Identifying number for a product or service
Appropriate ID
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- U2
- U.P.C. Shipping Container Code (1-2-5-5)
A 13-digit code that uniquely identifies the
manufacturer's shipping unit, including the packaging indicator; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, and the remaining five digits are the item code. - UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
A 14-digit code that uniquely identifies the
manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit.
Identifying number for a product or service
Item Detail (Shipment)
To specify line-item detail relative to shipment
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
- CA
- Case
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Numeric value of gross weight per pack
Weight of Pack Level container.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
Largest horizontal dimension of an object measured when the object is in the upright position
Shorter measurement of the two horizontal dimensions measured with the object in the upright position
Vertical dimension of an object measured when the object is in the upright position
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- PO413 defines the unit of measure for PO410, PO411, and PO412.
- FT
- Foot
- IN
- Inch
Marks and Numbers
To indicate identifying marks and numbers for shipping containers
Code specifying the application or source of Marks and Numbers (87)
- MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.
- When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in MAN05/MAN06.
- CP
- Carrier-Assigned Package ID Number
- SM
- Shipper Assigned
- UC
- U.P.C. Shipping Container Code
Marks and numbers used to identify a shipment or parts of a shipment
- When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that range.
Marks and numbers used to identify a shipment or parts of a shipment
- MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.
- When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID numbers, the integrity of the two ID numbers must be maintained.
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 036
- Expiration
Date coverage expires.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Production
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 405
- Production
Used to identify dates and times that operations or processes were performed.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Shelf Life Expiration
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 511
- Shelf Life Expiration
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Hierarchical Level
To identify dependencies among and the content of hierarchically related groups of data segments
- The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
- HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction.
Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to
- HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.
Code defining the characteristic of a level in a hierarchical structure
- HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.
- I
- Item
Code indicating if there are hierarchical child data segments subordinate to the level being described
- HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.
- 0
- No Subordinate HL Segment in This Hierarchical Structure.
Item Identification
To specify basic item identification data
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- SK
- Stock Keeping Unit (SKU)
- U2
- U.P.C. Shipping Container Code (1-2-5-5)
A 13-digit code that uniquely identifies the
manufacturer's shipping unit, including the packaging indicator; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, and the remaining five digits are the item code. - UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
A 14-digit code that uniquely identifies the
manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit. - UP
- U.P.C. Consumer Package Code (1-5-5-1)
Identifying number for a product or service
If LIN_02 = UP, LIN_03 is a 12 digit Consumer Package UPC.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IN
- Buyer's Item Number
Identifying number for a product or service
Appropriate ID
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- VN
- Vendor's (Seller's) Item Number
Identifying number for a product or service
Appropriate ID
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- ND
- National Drug Code (NDC)
- U2
- U.P.C. Shipping Container Code (1-2-5-5)
A 13-digit code that uniquely identifies the
manufacturer's shipping unit, including the packaging indicator; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, and the remaining five digits are the item code. - UA
- U.P.C./EAN Case Code (2-5-5)
- UK
- U.P.C./EAN Shipping Container Code (1-2-5-5-1)
A 14-digit code that uniquely identifies the
manufacturer's shipping unit, including the packaging indicator and check digit; the first digit is the packaging indicator, the next two digits are the number system characters, the next five digits are the manufacturer ID number, the second five digits are the item code, and the final digit is the check digit.
Identifying number for a product or service
Item Level Loop
if LIN_02 = ND, LIN_03 is a 11 digit National Drug Code (NDC).
If LIN_02 = UA, LIN_03 is a 12 digit Case UPC (2-5-5 format).
If LIN_02 = U2, LIN_03 is a 13 digit Case UPC (1-2-5-5 format).
If LIN_02 = UK, LIN_03 is a 14 digit Case UPC (1-2-5-5-1 format).
Item Detail (Shipment)
To specify line-item detail relative to shipment
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- SN103 defines the unit of measurement for both SN102 and SN104.
- EA
- Each
Number of units shipped to date
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Item Physical Details
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The number of inner containers, or number of eaches if there are no inner containers, per outer container
Numeric value of gross weight per pack
Weight of Item Level container.
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- LB
- Pound
- OZ
- Ounce - Av
Numeric value of gross volume per pack
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CF
- Cubic Feet
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Actual Description
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- SE
- Serial Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date Packed
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 510
- Date Packed
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Expiration
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 036
- Expiration
Date coverage expires.
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Shelf Life Expiration
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 511
- Shelf Life Expiration
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of HL segments.
If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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