X12 850 Purchase Order
This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.
- ~ Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- PO
- Purchase Order (850)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 850
- Purchase Order
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Purchase Order
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Code identifying purpose of transaction set
- 05
- Replace
Code specifying the type of Purchase Order
- SA
- Stand-alone Order
Identifying number for Purchase Order assigned by the orderer/purchaser
This number links all parts on this 850 together. It is also used to link to the 864 text transaction. This number is NOT returned on the ASN. Honda does NOT use this number as the Purchase Order number. (See PO1 segment, element 01).
Date expressed as CCYYMMDD
- BEG05 is the date assigned by the purchaser to purchase order.
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- ZZ
- Mutually Defined
Free-form name
"Comments in EDI 864" When this message appears, it indicates that an
applicable 864 Text message has also been transmitted.
Date/Time Reference
To specify pertinent dates and times
Code specifying type of date or time, or both date and time
- 167
- Most Recent Revision (or Initial Version)
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
HHMM Format
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- 16
- Plant
Code designating the system/method of code structure used for Identification Code (67)
- 98
- Purchasing Office
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This is the plant code for the ordering company.
For example: (May not be an all-inclusive list.)
AEP = Anna Engine Plant
AHM = American Honda Motor Co., Inc.
ELP = East Liberty Auto Plant
GDL = Honda de México, Guadalajara Plant (Ending ~ TBD 2019)
HCL = Honda de México, Celaya Plant
HCM = Honda of Canada Mfg.
HDM = Honda de México, Guadalajara Plant (Starting ~ TBD 2019)
HMA = Honda Manufacturing of Alabama
HMI = Honda Manufacturing of Indiana
HMS = Honda México Sales
HPE = Honda Power Equipment
HPG = Honda Precision Parts Georgia
HSC = Honda of South Carolina
HSP = Honda Supply Parts
HTM = Honda Transmission
IPS = Int’l Operating Office (IOO), aka Int’l Parts Supply
MAP = Marysville Auto Plant
MPS = Honda de México Parts Supply
MSP = Mexico Supply Parts
MTP = Mexican Transmission Plant
PMC = Performance Manufacturing Center
T(XX) = Honda Trading [The “(XX)” will be replaced with two digits signifying the Honda Trading location]
Additional Name Information
To specify additional names or those longer than 35 characters in length
Free-form name
The corporate name for the facility issuing this document.
For example: (May not be an all-inclusive list.)
“American Honda Motor Co., Inc.”
“Honda of America Mfg., Inc.”
“Honda of Canada Mfg.”
“Honda Manufacturing of Alabama, LLC”
“Honda Manufacturing of Indiana”
“Honda de México, S.A. de C.V.”
“Honda de México, Celaya Plant”
“Honda México Sales”
“Honda de México Parts Supply”
“Honda de México Supply Parts”
“Honda de México Transmission Plant”
“Honda Power Equipment”
“Honda Power Train Georgia”
“Honda Trading”
“Honda Transmission”
“Honda of South Carolina”
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- SU
- Supplier/Manufacturer
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
An 8-digit code assigned by Honda to identify a specific supplier and location. The first 6 digits are the supplier number and the last 2 digits are the location code (which may be 00).
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Detail
Baseline Item Data
To specify basic and most frequently used line item data
- PO102 is required.
Alphanumeric characters assigned for differentiation within a transaction set
- PO101 is the line item identification.
This alphanumeric character must be returned in the corresponding 856's LIN13 (Pos. 420). This data acts as a Purchase Order Number for this line of data. Each iteration of the PO1 will result in a new PO101 value. This value will be unique for each logistical company.
- This number may repeat after a period of time (usually after 12 months, but it could be earlier.)
Quantity ordered
This value may differ from the SCH01 value. This generally happens
when the order is used as a standing monthly order (i.e. AHM).
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- BP
- Buyer's Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- BE
- Buyer's Engineering Change Level Number
Indicates the part must be shipped at this
Design change level. - EC
- Engineering Change Level
For reference only, parts may be shipped at another level. To determine the correct design
level to ship, follow the Honda Specification Change "Instruction Sheet" or Instruction Summary from your Honda planner.KEY POINT: ALWAYS LABEL THE PARTS WITH
THE ACTUAL DESIGN LEVEL.
Identifying number for a product or service
For Honda manufacturing facilities this field (and the corresponding qualifier) will be present for a Manufacturing Base Part Number that begins with a number less than 92.
Exceptions:
- AHM: This field (and qualifier) will not be present.
- HTA: This field (and qualifier) may be present.
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- PD
- Part Number Description
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- L1
- Program Level
Identifying number for a product or service
This is a reference number for a particular Honda event or project.
Pricing Information
To specify pricing information
Code identifying pricing specification
- CON
- Contract Price
Price per unit of product, service, commodity, etc.
- See Figures Appendix for an example detailing the use of CTP03 and CTP04.
- See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
Code (Standard ISO) for country in whose currency the charges are specified
AHM will use "USD"
HDM will use “MXN”
Line Item Schedule
To specify the data for scheduling a specific line-item
- The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
Numeric value of quantity
This value may differ from the PO102 value. This generally happens when the order is used as a standing monthly order (i.e. AHM).
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code specifying type of date or time, or both date and time
- SCH05 specifies the interpretation to be used for SCH06 and SCH07.
- 002
- Delivery Requested
- 010
- Requested Ship
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
HHMM Format
Carrier Details (Quantity and Weight)
To specify the transportation details relative to commodity, weight, and quantity
Number of units (pieces) of the lading commodity
Description of an item as required for rating and billing purposes
Container type as designated by Honda
"XX" will be used for non-returnable containers
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
This is the code assigned by Honda for this ship to location
- For OEM, AHM and HTA orders, this will be a ship to code
- For DSPS orders and orders placed with Honda, this will be the supplier number and location code
- Ship To codes and/or addresses could duplicate between plants
- Supplier could receive multiple Ship To codes on the same 850
- For Mfg New Model Orders this Ship To Code will differ for every event. However, the corresponding Address Data may be identical.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Carrier Details (Routing Sequence/Transit Time)
To specify the carrier and sequence of routing and provide transit time information
Code designating the system/method of code structure used for Identification Code (67)
- When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.
- 2
- Standard Carrier Alpha Code (SCAC)
Code identifying a party or other code
- The Standard Carrier Alpha Code (SCAC) of the planned carrier
- Honda suppliers must return the SCAC code of the trucking company picking up the freight on the 856 (Advance Ship Notice), unless otherwise specified by your Purchasing contact. This will usually match the SCAC found in the ordering document.
- Note: Some Honda plants do not use the SCAC code. They will transmit
“XXXX”.
Summary
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Total number of line items in the transaction set
The accumulation of the number of PO1 segments.
Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.
-.0018 First occurrence of value being hashed.
.18 Second occurrence of value being hashed.
1.8 Third occurrence of value being hashed.
18.01 Fourth occurrence of value being hashed.
1855 Hash total prior to truncation.
855 Hash total after truncation to three-digit field.
The sum of the value of quantities ordered (PO102) for each PO1 segment.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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