X12 204 Motor Carrier Load Tender
This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.
- ~ Segment
- * Element
- > Component
- ^ Repetition
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00403
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- SM
- Motor Carrier Load Tender (204)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004030
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 204
- Motor Carrier Load Tender
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Shipment Information Transaction
To transmit basic data relating to shipment information
Standard Carrier Alpha Code
- B202 contains the Standard Carrier Alpha Code (SCAC) of the carrier that will receive the bill of lading.
- B202 is mandatory for transaction set 204.
This is the SCAC (Standard Carrier Alpha Code) of the carrier receiving the transaction.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
JCPenney Load ID number.
Code identifying payment terms for transportation charges
- CC
- Collect
- PP
- Prepaid (by Seller)
- TP
- Third Party Pay
Set Purpose
To allow for positive identification of transaction set purpose
Code identifying purpose of transaction set
- 00
- Original
- 01
- Cancellation
- 05
- Replace
- 06
- Confirmation
- 14
- Advance Notification
- 16
- Proposed
Code identifying an application
Recommended by the Motor Carrier Industry.
- LT
- Load Tender - Truckload (TL) Carrier Only
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
'PRIORITY LOAD'.
Code qualifying the Reference Identification
- PH
- Priority Rating
Date/Time
To specify pertinent dates and times
- Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
This segment is only used to inform the carrier of "respond by" date and time for a load tender.
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Local time.
Interline Information
To identify the interline carrier and relevant data
Standard Carrier Alpha Code
- MS301 is the Standard Carrier Alpha Code (SCAC) of the interline carrier.
Code describing the relationship of a carrier to a specific shipment movement
- B
- Origin/Delivery Carrier (Any Mode)
Code specifying the method or type of transportation for the shipment
- A
- Air
- J
- Motor
- LT
- Less Than Trailer Load (LTL)
- X
- Intermodal (Piggyback)
Bill of Lading Handling Requirements
To identify Bill of Lading handling and service requirements
Code specifying special transportation handling instructions
- EXD
- Extra Driver
- IMS
- Intermodal Shipment Service
- TOF
- Trailer on Flat Car
Name
To identify a party by type of organization, name, and code
- Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- BI
- Bill Inquiry Contact
- SH
- Shipper Contact
Free-form name
Contact: Billing Inquiry Support
Data field G6102 will contain the Shipper's Contact when G6101 = 'SH'.
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- TE
- Telephone
Complete communications number including country or area code when applicable
Telephone Number: 801-350-2483
Data field G6104 will contain the shipper's e-mail address, when G6103 = 'EM'.
Prefix or alphabetic part of an equipment unit's identifying number
- N701 is mandatory for rail transactions.
N701 contains the alpha prefix displayed on the trailer. This is usually a four character Standard Carrier Alpha Code (SCAC) that identifies the carrier that is responsible for the equipment.
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Use zero "0" when requesting equipment from a motor carrier.
Code identifying type of equipment used for shipment
- CH
- Chassis
- CN
- Container
- DD
- Double-Drop Trailer
- HV
- High Cube Van
- LU
- Load/unload Device on Equipment
- RA
- Fixed-Rack, Flat-Bed Trailer
- RD
- Fixed-Rack, Double Drop Trailer
- RS
- Fixed-Rack, Single-Drop Trailer
- RT
- Controlled Temperature Trailer (Reefer)
- SD
- Single-Drop Trailer
- TA
- Trailer, Heated/Insulated/Ventilated
- TF
- Trailer, Dry Freight
- TI
- Trailer, Insulated
- TL
- Trailer (not otherwise specified)
- TM
- Trailer, Insulated/Ventilated
- TP
- Trailer, Pneumatic
- TQ
- Trailer, Electric Heat
- TV
- Truck, Van
- TW
- Trailer, Refrigerated
Detail
Stop-off Details
To specify stop-off detail reference numbers and stop reason
Identifying number for the specific stop and the sequence in which the stop is to be performed
The first pick-up location shall be stop 1.
The stop sequence number is used to provide the order in which the stops are to be performed. Stop 1 before Stop 2 etc.
Code specifying the reason for the stop
- CL
- Complete
- CU
- Complete Unload
- PL
- Part Load
- PU
- Part Unload
Business Instructions and Reference Number
To specify instructions in this business relationship or a reference number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Reference Identification used with qualifier 'MR' are: "Retail", "CAT-A", "CAT-W".
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
- MR
- Merchandise Type Code
Date/Time
To specify pertinent dates and times
- Use G62 segment either in loop 0300 or loop 0350, but not both.
Code specifying type of date
- 37
- Ship Not Before Date
- 38
- Ship Not Later Than Date
- 53
- Deliver Not Before Date
- 54
- Deliver No Later Than Date
- 69
- Scheduled Pick-Up Date
- 70
- Scheduled Delivery Date
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Code specifying the reported time
- G
- Earliest Requested Deliver Time
- I
- Earliest Requested Pick Up Time
- K
- Latest Requested Pick Up Time
- L
- Latest Requested Delivery Time
- U
- Scheduled Pick Up Time
- X
- Scheduled Delivery Time
- Y
- Requested Pick Up Time
- Z
- Requested Delivery Time
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Shipment Weight, Packaging and Quantity Data
To specify shipment details in terms of weight, and quantity of handling units
- Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
Number of units (pieces) of the lading commodity
- AT804 is the quantity of handling units that are not unitized (for example a carton). When added to the quantity in AT805, it is the total quantity of handling units in the shipment.
Not unitized.
Number of units (pieces) of the lading commodity
- AT805 is the quantity of handling units that are unitized (for example on a pallet or slip sheet). When added to the quantity in AT804 it is the total quantity of handling units for the shipment.
Unitized.
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- CN
- Consignee
- SF
- Ship From
- SH
- Shipper
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 93
- Code assigned by the organization originating the transaction set
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Any identification codes used in N104 must relate to the entity identified in N101. Identification codes [N104] related to the entity identified in N101 will be either the JCPenney assigned Supplier number (six digits including all leading zeroes) or the JCPenney Unit Number (five digits including all leading zeroes) The JCPenney Unit number refers to a Retail Store, SSC, Catalog Center or Warehouse.
This is the location code as defined by N103. The location refers to a store, warehouse, distribution centre, plant, carrier freight terminal, etc. Location codes are used to alleviate the need to send complete names and addresses.
Additional Name Information
To specify additional names
Segment required by the Motor Carrier Industry.
Address Information
To specify the location of the named party
Segment required by the Motor Carrier Industry.
Geographic Location
To specify the geographic place of the named party
Segment required by the Motor Carrier Industry.
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Recommended by the Motor Carrier Industry.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying the country
This data element is required if the country is not the United States.
Contact
To identify a person or office to whom communications should be directed
Code identifying the major duty or responsibility of the person or group named
- IC
- Information Contact
Code identifying the type of communication number
- G6103 qualifies G6104.
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Summary
Total Weight and Charges
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Numeric value of weight
The total weight associated with the entire load. When the AT8 is transmitted in loop 300, the L301 represents the total weight contained in all AT803 data elements present within loop 300.
Value of volumetric measure
The total volume associated with the entire load. When the AT807 is transmitted in loop 300, the L309 represents the total volume contained in all AT807 data elements present within loop 300.
Number of units (pieces) of the lading commodity
The total lading quantity associated with the entire load. When the AT8 is transmitted in loop 300, the L311 represents the total lading quantity contained in all AT804 and AT805 data elements present within loop 300.
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Truckload Load Tender – Multiple Pickup and Single Delivery
GS*SM*SENDERGS*RECEIVERGS*20231102*033804*000000001*X*004030
ST*204*300000002
B2**TINA**123456780**CC
B2A*00*LT
G62*64*20040607*1*0900
MS3*TINA*B**J
N1*BT*J. C. Penney Company, Inc.
G61*BI*BILLING INQUIRY SUPPORT*TE*8013502483
N7**0*********TL
S5*1*PL
L11*RETAIL*MR
G62*69*20040616
AT8*G*L*15000*700**E*2500
N1*SH*ACME DRESS COMPANY*93*234567
N3*2901 MONITOR ST
N4*PLEASANTON*NY*100201234
G61*IC*JOE SMITH*EM*JSMITH@ACMEDRESS.COM
S5*2*CL
L11*RETAIL*MR
G62*69*20040616
G62*38*20040618
AT8*G*L*7000*300**E*900
N1*SF*ACME TRADING*93*345678
N3*1725 FISHER DR
N4*PLEASANTON*NY*100201234
S5*3*CU
G62*54*20040620
AT8*G*L*22000*1000**E*3400
N1*CN*J. C. Penney Company, Inc.*93*94441
N3*1600 W. 107th Street
N4*LENEXA*KS*66250
L3*22000*G*******3400*E*1000
SE*32*300000002
GE*1*000000001
IEA*1*000000001
Truckload Load Tender – Single Pickup and Delivery [Priority Load]
GS*SM*SENDERGS*RECEIVERGS*20231102*033814*000000001*X*004030
ST*204*300000001
B2**TINA**123456789**CC
B2A*00*LT
L11*PRIORITY LOAD*PH
G62*64*20070205*1*0900
MS3*TINA*B**J
AT5*EXD
N1*BT*J. C. Penney Company, Inc.
G61*BI*BILLING INQUIRY SUPPORT*TE*8013502483
N7**0*********TL
S5*1*CL
L11*RETAIL*MR
G62*69*20070206*U*1000
G62*38*20070206
AT8*G*L*17500*700**E*2700
N1*SH*ACME DRESS COMPANY*93*234567
N3*2901 MONITOR ST
N4*PLEASANTON*NY*100201234
S5*2*CU
G62*70*20070212*X*1600
G62*54*20070212
AT8*G*L*17500*700**E*2700
N1*CN*J. C. Penney Company, Inc.*93*94441
N3*1600 W. 107th STREET
N4*LENEXA*KS*66250
L3*17500*G*******2700*E*700
SE*27*300000001
GE*1*000000001
IEA*1*000000001
Truckload Load Tender – Single Pickup, Multiple Delivery Load
GS*SM*SENDERGS*RECEIVERGS*20231102*033825*000000001*X*004030
ST*204*300000003
B2**TINA**123456789**CC
B2A*00*LT
G62*64*20040608*1*0900
MS3*TINA*B**J
N1*BT*J. C. Penney Company, Inc.
G61*BI*BILLING INQUIRY SUPPORT*TE*8013502483
N7**0*********TL
S5*1*CL
L11*RETAIL*MR
G62*69*20040609*U*1000
G62*38*20040609
AT8*G*L*22500*900**E*3400
N1*SH*ACME DRESS COMPANY*93*234567
N3*2901 MONITOR ST
N4*PLEASANTON*NY*100201234
S5*2*PU
G62*70*20040610*X*0900
AT8*G*L*5000*200**E*700
N1*CN*J. C. Penney Company, Inc.*93*94458
N3*2525 PARK CRESCENT DRIVE
N4*COLUMBUS*OH*43232
G61*IC*JOE SMITH*EM*JSMITH@ACMEDRESS.COM
S5*2*CU
G62*54*20040612*X*0900
AT8*G*L*17500*700**E*2700
N1*CN*J. C. Penney Company, Inc.*93*94441
N3*1600 W. 107th STREET
N4*LENEXA*KS*66250
L3*22500*G*******3400*E*900
SE*31*300000003
GE*1*000000001
IEA*1*000000001
Truckload Load Tender – Single PU and Delivery, Carrier’s Trailer has been Pre-Loaded[Priority Load]
GS*SM*SENDERGS*RECEIVERGS*20231102*033838*000000001*X*004030
ST*204*300000004
B2**TINA**123456789**CC
B2A*00*LT
L11*PRIORITY LOAD*PH
G62*64*20040610*1*0900
MS3*TINA*B**J
N1*BT*J. C. Penney Company, Inc.
G61*BI*BILLING INQUIRY SUPPORT*TE*8013502483
N7*TINA*456789*********TL
S5*1*CL
L11*RETAIL*MR
G62*69*20040611*U*1000
G62*38*20040611
AT8*G*L*17500*700**E*2700
N1*SH*ACME DRESS COMPANY*93*234567
N3*2901 MONITOR ST
N4*PLEASANTON*NY*100201234
S5*2*CU
G62*70*20040616*X*1600
G62*54*20040616
AT8*G*L*17500*700**E*2700
N1*CN*J. C. Penney Company, Inc.*93*94441
N3*1600 W. 107th STREET
N4*LENEXA*KS*66250
L3*17500*G*******2700*E*700
SE*26*300000004
GE*1*000000001
IEA*1*000000001
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