X12 944 Warehouse Stock Transfer Receipt Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Warehouse Stock Transfer Receipt Advice Transaction Set (944) for use within the context of an Electronic Data Interchange (EDI) environment.
The transaction set can be used by a receiving location to advise a depositor or an agent of the depositor that a transfer shipment has been received. This transaction set provides the depositor or the depositor's agent with detail information concerning product that has been received.
- Segment
- * Element
- > Component
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RE
- Warehouse Stock Receipt Advice (944)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 944
- Warehouse Stock Transfer Receipt Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Warehouse Receipt Identification
To provide identifying numbers and date
The segment is used to communicate the shipment ID number (SID). This shipment ID number represents the total contents of a material shipment between locations where one of the end points is a warehouse. Often the Bill of Lading number is used, but it can be any number which is not repeated. The action code associated indicates an original shipment. If a replacement transaction is sent, then John Deere requires the entire
contents of the shipment data re-transmitted.
Code specifying the basis used when reporting shipment information
Element is required to be one of these codes. 'P' will indicate a product or material receipt has been made at the 3PL Warehouse. 'B' will be used to indicate material status has been changed to John Deere owned. Code values 'S' and 'X' are used only to make adjustments to previous warehouse receipts.
The two 944 transactions could be combined in the same ISA envelope, but John Deere expects the 'P' coded transaction to be received prior to the 'B' coded transaction.
To correct over or under reporting on previous 944 transmissions, we'll use 'S' to indicate a shortage or correction of over reporting on a previous 'P' coded 944. A 'X' should be used to indicate a shortage or correction of over reporting on a previous 'B' coded 944. Additional 'P' coded 944s should be sent to correct an under reporting situation.
- B
- Book Transfer of Inventory, Full Detail
- C
- Customer Return - Full Detail
- P
- Production Receipt, Full Detail
- S
- Physical Inventory Shortage, Full Detail
- X
- Exceptions Only
Date expressed as CCYYMMDD
- W1702 is the date indicating the receipt of a delivery.
Date associated with this receipt transaction.
Identification number assigned to a stock replenishment receipt by the warehouse
Receipt number associated with this receipt.
Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)
Pack list references are not sent in a reference segment, the SID will be used as the invoice number for ERS. This is the original provider's shipment number which is used for reference number (invoice no) when supplier's invoice is created. This number will be used as invoice number in the Account's Payable system within John Deere.
Name
To identify a party by type of organization, name, and code
John Deere requires that at least one N1 segment be sent for the 'SU'
(Supplier/Manufacturer) location to identify the supplier of the material. A second N1 segment with 'WH' identifying the warehouse involved is suggested.
There will be an associated DUNS number or another John Deere unique number to cross reference entity information.
Code identifying an organizational entity, a physical location, property or an individual
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
N401- N404 are optional Also, N405 - N406 are conditional, but John Deere will use them to indicate more specific location information
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
If DL is used in N405, then N406 represents the ultimate ship-to destination on the original order.
- DL
- Delivery Location
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AA
- Authorized Representative
Code identifying the type of communication number
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
John Deere requires that at least one N1 segment be sent for the 'SU'
(Supplier/Manufacturer) location to identify the supplier of the material. A second N1 segment with 'WH' identifying the warehouse involved is suggested.
There will be an associated DUNS number or another John Deere unique number to cross reference entity information.
Code identifying an organizational entity, a physical location, property or an individual
- SU
- Supplier/Manufacturer
Code designating the system/method of code structure used for Identification Code (67)
The John Deere supplier number
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
The John Deere supplier number
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
N401- N404 are optional Also, N405 - N406 are conditional, but John Deere will use them to indicate more specific location information
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AA
- Authorized Representative
Code identifying the type of communication number
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Name
To identify a party by type of organization, name, and code
John Deere requires that at least one N1 segment be sent for the 'SU'
(Supplier/Manufacturer) location to identify the supplier of the material. A second N1 segment with 'WH' identifying the warehouse involved is suggested.
There will be an associated DUNS number or another John Deere unique number to cross reference entity information.
Code identifying an organizational entity, a physical location, property or an individual
- WH
- Warehouse
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
An agreed value to represent the warehouse location.
Address Information
To specify the location of the named party
Geographic Location
To specify the geographic place of the named party
N401- N404 are optional Also, N405 - N406 are conditional, but John Deere will use them to indicate more specific location information
Free-form text for city name
- A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
Code (Standard State/Province) as defined by appropriate government agency
- N402 is required only if city name (N401) is in the U.S. or Canada.
Code defining international postal zone code excluding punctuation and blanks (zip code for United States)
Code identifying type of location
If N405 is used, then SG may be used and N406 to represent the warehouse inventory storage location of the material.
- SG
- Storage
Administrative Communications Contact
To identify a person or office to whom administrative communications should be directed
Code identifying the major duty or responsibility of the person or group named
- AA
- Authorized Representative
Code identifying the type of communication number
- EM
- Electronic Mail
- FX
- Facsimile
- TE
- Telephone
Complete communications number including country or area code when applicable
Reference Identification
To transmit identifying information as specified by the Reference Identification Qualifier
This optional segment, when used at the header level, may be included to provide additional information related to the shipment. It may be used to record reference information regarding shipment number used by the material supplier; or a reference number used by the 3PL
Code qualifying the Reference Identification
- BM
- Bill of Lading Number
- DO
- Delivery Order Number
- E5
- Claimant's Claim Number
- PK
- Packing List Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Date/Time
To specify pertinent dates and times
John Deere requires at least one G62 segment to communicate the time of receipt or the ownership change
Code specifying type of date
- 07
- Effective Date
- BS
- Product Receipt Date
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Detail
Item Detail For Stock Receipt
To indicate quantity and condition of product received
This segment contains the John Deere material number being shipped, which is required.
The total shipped quantity, the unit of measure, and John Deere contract (PO) number should be included in this segment
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
John Deere requires a part number.
- BP
- Buyer's Part Number
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
John Deere requires pairs indicating either the associated PO or SKU.
- CR
- Contract Number
- PL
- Purchaser's Order Line Number
- SK
- Stock Keeping Unit (SKU)
Identifying number for a product or service
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
John Deere may be used to indicate either the associated PO or SKU.
- CR
- Contract Number
- PL
- Purchaser's Order Line Number
- SK
- Stock Keeping Unit (SKU)
Identifying number for a product or service
Packing List Number
To transmit identifying information as specified by the Reference Identification Qualifier
This optional segment at the item level may be included to provide additional shipment information.
Code qualifying the Reference Identification
- PK
- Packing List Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Serial Number
To transmit identifying information as specified by the Reference Identification Qualifier
This optional segment at the item level may be included to provide additional shipment information.
Code qualifying the Reference Identification
- SE
- Serial Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Item Detail Exception
To indicate exceptions to quantities and receiving condition for a specific product
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
Code designating physical condition or status of units received in a specific shipment
Summary
Total Receipt Information
To indicate total received quantity
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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