X12 820 Retail Payment Order/Remittance Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.
This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RA
- Payment Order/Remittance Advice (820)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
- 004010VICS
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 820
- Payment Order/Remittance Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Payment Order/Remittance Advice
To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur
Code designating the action to be taken by all parties
- C
- Payment Accompanies Remittance Advice
- D
- Make Payment Only
- I
- Remittance Information Only
- P
- Prenotification of Future Transfers
Monetary amount
- BPR02 specifies the payment amount.
Code indicating whether amount is a credit or debit
- C
- Credit
Code identifying the method for the movement of payment instructions
- ACH
- Automated Clearing House (ACH)
- CHK
- Check
Code identifying the payment format to be used
- CTX
- Corporate Trade Exchange (CTX) (ACH)
- PBC
- Commercial/Corporate Check
- PPD
- Prearranged Payment and Deposit (PPD+) (ACH)
Code identifying the type of identification number of Depository Financial Institution (DFI)
- When using this transaction set to initiate a payment, all or some of BPR06 through BPR16 may be required, depending on the conventions of the specific financial channel being used.
- BPR06 and BPR07 relate to the originating depository financial institution (ODFI).
- 01
- ABA Transit Routing Number Including Check Digits (9 digits)
Depository Financial Institution (DFI) identification number
Account number assigned
- BPR09 is the account of the company originating the payment. This account may be debited or credited depending on the type of payment order.
A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9
- 3787408996
- Kohl’s DUNS number
Code identifying the type of identification number of Depository Financial Institution (DFI)
- BPR12 and BPR13 relate to the receiving depository financial institution (RDFI).
- 01
- ABA Transit Routing Number Including Check Digits (9 digits)
Depository Financial Institution (DFI) identification number
Account number assigned
- BPR15 is the account number of the receiving company to be debited or credited with the payment order.
Date expressed as CCYYMMDD
- BPR16 is the date the originating company intends for the transaction to be settled (i.e., Payment Effective Date).
For CHK Issuance date
For ACH Settlement date
Trace
To uniquely identify a transaction to an application
- The TRN segment is used to uniquely identify a payment order/remittance advice.
Code identifying which transaction is being referenced
- 1
- Current Transaction Trace Numbers
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- TRN02 provides unique identification for the transaction.
Check Number
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- BT
- Batch Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Batch Number
Date/Time Reference
To specify pertinent dates and times
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Code identifying an organizational entity, a physical location, property or an individual
- PE
- Payee
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
DUNS Number
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Code identifying an organizational entity, a physical location, property or an individual
- PR
- Payer
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
DUNS Number
Detail
Entity
To designate the entities which are parties to a transaction and specify a reference meaningful to those entities
- The ENT loop is for vendor or consumer third party consolidated payments.
- ENT09 may contain the payee's accounts receivable customer number.
Number assigned for differentiation within a transaction set
Adjustment
To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos
- This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.
Monetary amount
- ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.
Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment
- ADX02 specifies the reason for claiming the adjustment.
- 01
- Pricing Error
Price Claim Credit
Price Claim Deduction - 11
- Returns - Damage
Damaged Merchandise Deduction
- 15
- Returns - Recall
Callback Merchandise Deduction
- 29
- Fee Incorrect
Invalid Charge on Invoice Deduction
- 46
- Transportation Charge Incorrect
Freight on Invoice Deduction
- 49
- Processing Charge
Logistics Claims
RTV Processing Expense
Transportation Claims - 59
- Item not received
Shortage
- 71
- Advertising Allowance
Broadcast Optimization - Manual Deduction
Broadcast Optimization - Manual Repay
Broadcast Optimization - Vendor Deduction - 74
- Cancel or Adjust Prior Credit/Debit Adjustment
Import Miscellaneous Charge
Import Miscellaneous Credit
Miscellaneous Charge
Miscellaneous Credit
Repay Cargo Claim
Repay Duplicate Deduction
Repay Logistics Claim
Repay Markdown
Repay Price Claim
Repay Transportation Claim - 92
- Entire Shipment Not Ordered
New Receipts Return
- 93
- Field Destroy
Destroyed Merchandise Deduction
MOS Allowance Deduction - A3
- New Store Allowance
New Store Discount not on Invoice/PO
Repayment of New Store Discount - A8
- Promotional Allowance
Advertising Allowance
Markdown Allowance - B6
- Repay Discount
Repay New Store/Trade/MOS Discount
Repay Unearned Discount - BE
- Fixture Allowance
Fixture Allowance
- D3
- Unauthorized Deduction
Repay Shortage
- MA
- Marketing Allowance
Bridal Registry Adjustment
Code qualifying the Reference Identification
- ADX03 and ADX04 specify the identification of the adjustment.
- AM
- Adjustment Memo (Charge Back)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Remittance Document Number
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- AM
- Adjustment Memo (Charge Back)
- DP
- Department Number
- PO
- Purchase Order Number
- ST
- Store Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Description of adjustment.
REF03 will only be sent if REF01 = "AM".
Date/Time Reference
To specify pertinent dates and times
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
- Loop IT1 within the ADX loop is the adjustment line item detail loop.
When the IT1 segment is for a shortage or price claim (reason codes 59 and 01 on the ADX segment), the UPC and vendor style will be sent, along with the units and the cost.
When the IT1 is for a new store discount (reason code A3 on the ADX segment), the department number and location number will be sent with one unit, but the total cost for that store.
Alphanumeric characters assigned for differentiation within a transaction set
- IT101 is the purchase order line item identification.
Universal Product Code (UPC) or European Article Number (EAN)
Department Number
Number of units invoiced (supplier units)
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
Code identifying the type of unit price for an item
- QT
- Quoted
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
- DV
- Location Code
- VA
- Vendor's Style Number
Identifying number for a product or service
Vendor’s Style Number
Kohl's 5 digit Store Number
Remittance Advice Accounts Receivable Open Item Reference
To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail
- Loop RMR is for open items being referenced or for payment on account.
Code qualifying the Reference Identification
- Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication.
- IV
- Seller's Invoice Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Monetary amount
- RMR04 is the amount paid.
Net amount from remittance.
Monetary amount
- RMR05 is the amount of invoice (including charges, less allowance) before terms discount (if discount is applicable) or debit amount or credit amount of referenced items.
- RMR05 may be needed by some payees to distinguish between duplicate reference numbers.
Gross amount from remittance.
Monetary amount
- RMR06 is the amount of discount taken.
Discount amount from remittance.
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
- DP
- Department Number
- IK
- Invoice Number
- PO
- Purchase Order Number
- ST
- Store Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
A free-form description to clarify the related data elements and their content
Description of payment from remittance.
REF03 will only be sent if REF01 = "IK".
Date/Time Reference
To specify pertinent dates and times
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Payment and New Store Discount
GS*RA*SENDERGS*RECEIVERGS*20231004*155531*000000001*X*004010
ST*820*800555333
BPR*I*482.39*C*CHK*PBC*****3787408996******20180622
TRN*1*0005478147
REF*BT*0000013761
DTM*097*20180622
N1*PR*KOHL’S DEPARTMENT STORES*1*787408996
N1*PE*KOHL’S TRADING PARTNER *1*123789456
ENT*1
RMR*IV*1002048465**42.19*43.5*1.31
REF*PO*1508646
REF*DP*011
REF*IK*1002048465*MDS PAYMENT
DTM*097*20180620
ENT*2
RMR*IV*1002172078**448.2*448.2
REF*PO*1529909
REF*DP*011
REF*IK*1002172078*MDS PAYMENT
DTM*097*20180401
ENT*3
ADX*-8*59*AM*1005589396
REF*PO*4236586
REF*DP*115
DTM*097*20180128
IT1*888888888888*1*EA*2*QT*DV*00789
IT1*888888888888*1*EA*2*QT*DV*00785
IT1*888888888888*1*EA*4*QT*DV*00993
SE*28*800555333
GE*1*000000001
IEA*1*000000001
Payment and Price Claim Adjustment
GS*RA*SENDERGS*RECEIVERGS*20231004*155423*000000001*X*004010
ST*820*800555333
BPR*I*12979.35*C*CHK*PBC*****3787408996******20180622
TRN*1*0005478147
REF*BT*0000013761
DTM*097*20180622
N1*PR*KOHL’S DEPARTMENT STORES*1*787408996
N1*PE*KOHL’S TRADING PARTNER*1*123789456
ENT*1
RMR*IV*727022**12887*12887
REF*PO*1578495
REF*DP*039
REF*ST*123
REF*IK*727022*MDS PAYMENT
DTM*097*20180202
ENT*2
ADX*-26.39*01*AM*1002514597
REF*AM*1002514597*PRICE CLAIM DEDUCT
REF*PO*1578495
REF*DP*039
DTM*097*20180118
IT1*999999999999*13*EA*2.03*QT*VA*26963
ENT*3
RMR*IV*5111735**118.74*118.74
REF*PO*1592431
REF*DP*039
REF*ST*00123
REF*IK*5111735*REFER TO EXPRESS CHECK DATED 082512.
REF*IK*5111735*REFER TO LIST OF INVOICES ATTACHED TO
REF*IK*5111735*CHECK IN A/P DOC. BC 08/25/12
DTM*097*20180119
SE*31*800555333
GE*1*000000001
IEA*1*000000001
Payment and Shortage
GS*RA*SENDERGS*RECEIVERGS*20231004*155337*000000001*X*004010
ST*820*800555333
BPR*I*470.39*C*CHK*PBC*****3787408996******20180622
TRN*1*0005478147
REF*BT*0000013761
DTM*097*20180622
N1*PR*KOHL’S DEPARTMENT STORES*1*787408996
N1*PE*KOHL’S TRADING PARTNER*1*123789456
ENT*1
RMR*IV*1002048465**42.19*43.5*1.31
REF*PO*1508646
REF*DP*011
REF*IK*1002048465*MDS PAYMENT
DTM*097*20180620
ENT*2
RMR*IV*1002172078**448.2*448.2
REF*PO*1529909
REF*DP*011
REF*IK*1002172078*MDS PAYMENT
DTM*097*20180401
ENT*3
ADX*-20*59*AM*R669391281SHTG
REF*AM*R669391281SHTG*SHORTAGE DEDUCTION
REF*PO*1586807
REF*DP*211
REF*ST*00123
DTM*097*20100128
IT1*555555555555*2*EA*10*QT*VA*B5
SE*28*800555333
GE*1*000000001
IEA*1*000000001
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