X12 810 Retail Invoice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.
- ~ Segment
- * Element
- > Component
- ^ Repetition
- None included
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code identifying the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code identifying the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified
- 08
- UCC EDI Communications ID (Comm ID)
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator
- ^
- Repetition Separator
Code specifying the version number of the interchange control segments
- 00403
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999
A control number assigned by the interchange sender
Code indicating sender's request for an interchange acknowledgment
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code indicating whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- IN
- Invoice Information (810)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission; codes agreed to by trading partners
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004030
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999
- 004030VICS
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 810
- Invoice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Sequential Number assigned by sender
Beginning Segment for Invoice
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
- BIG01 is the invoice issue date.
CCYYMMDD; date invoice was generated (Invoice date cannot be later than transmission date).
Identifying number assigned by issuer
Identifying # from issuer. Each invoice number must be unique. Macy’s
system will only process numeric characters. Ten of the most significant
numeric characters will be processed.
Identifying number for Purchase Order assigned by the orderer/purchaser
Identifying # from Purchaser. Valid Macy’s Purchase Order number. Must be numeric only, 7 digits.
Reference Identification
To specify identifying information
Code qualifying the Reference Identification
DP Department Number
- DP
- Department Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
4-digit numeric Department Number (leading zero plus 3 digit dept number)
Name
To identify a party by type of organization, name, and code
Code identifying an organizational entity, a physical location, property or an individual
- BY
- Buying Party (Purchaser)
- RI
- Remit To
- ST
- Ship To
Code designating the system/method of code structure used for Identification Code (67)
- 1
- D-U-N-S Number, Dun & Bradstreet
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Buying Party's buying location (mark for store number).
Buyer Party's Ship To location (in most cases this is the distribution center unless shipping directly to the store).
Vendor’s 9-digit Duns Number
Terms of Sale/Deferred Terms of Sale
To specify terms of sale
Code identifying type of payment terms
- If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.
- 05
- Discount Not Applicable
- 08
- Basic Discount Offered
- 12
- 10 Days After End of Month (10 EOM)
Code identifying the beginning of the terms period
- 1
- Ship Date
- 2
- Delivery Date
- 3
- Invoice Date
- ROG
Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date
Terms Discount percentage available to Buyer if Invoice is paid on or before due date. Expressed as %—Decimal point only used when needed (8.00 would be sent as 8 and 8.50 would be sent as 8.5).
Number of days in the terms discount period by which payment is due if terms discount is earned
Number of days in the Terms Discount period by which payment is due if
Terms Discount is earned.
Number of days until total invoice amount is due (discount not applicable)
Number of days until total invoice amount is due (discount not applicable).
Detail
Macy’s only receives transmissions at the UPC level.
Baseline Item Data (Invoice)
To specify the basic and most frequently used line item data for the invoice and related transactions
Number of units invoiced (supplier units)
Number of Units Invoiced
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- EA
- Each
Price per unit of product, service, commodity, etc.
Price per Unit, the price is sent with the decimal point only when needed ($15.95 would be sent as 15.95 and $29.00 would be sent as 29).
Code identifying the type/source of the descriptive number used in Product/Service ID (234)
- IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
UP – UPC number
EN – European Article Number
UK - GTIN
- EN
- European Article Number
EAN Number (13 Digits)
- UK
- GTIN
GTIN Number (14 Digits)
- UP
- UPC number
UPC Number (12 Digits)
Identifying number for a product or service
UPC Number (12 Digits)
EAN Number (13 Digits)
UK Number (14 Digits)
Product/Item Description
To describe a product or process in coded or free-form format
Code indicating the format of a description
- If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
- F
- Free-form
A free-form description to clarify the related data elements and their content
Vendor Style Number/Description
Summary
Total Monetary Value Summary
To specify the total invoice discounts and amounts
Monetary amount
- TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).
Total amount of invoice (including charges, less allowances) before terms
discount (if discount is applicable), (no decimal necessary, two decimal places are implied; for example, $8.00 will be sent as 800).
Monetary amount
- TDS02 indicates the amount upon which the terms discount amount is calculated.
- TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.
The amount upon which the terms discount amount is calculated (no
decimal necessary, two decimal places are implied).
Carrier Detail
To specify transportation details for the transaction
Standard Carrier Alpha Code
2 to 4 Digit Carrier Code (SCAC Code) (See External Code Source 17 in
Section III for reference document.)
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Carrier Description
Code qualifying the Reference Identification
Bill of Lading or tracking number
- BM
- Bill of Lading Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Master Bill of Lading Number (when sent in the 856 document)
OR
Bill of Lading Number or tracking number from lead carton per location
Summary level SAC segment should carry any Freight or Sales Tax totals that may apply. However, MACY’S does not pay non-merchandise charges including freight. Invoice will be process net of these charges, with the exception of Direct to Consumer invoices.
Service, Promotion, Allowance, or Charge Information
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
Code which indicates an allowance or charge for the service specified
- If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.
- A
- Allowance
- C
- Charge
Code identifying the service, promotion, allowance, or charge
- A970
- Cartage Charge
- C040
- Delivery
- D500
- Handling
Code identifying the agency assigning the code values
- VI
- Voluntary Inter-Industry Commerce Standard (VICS) EDI
Monetary amount
- SAC05 is the total amount for the service, promotion, allowance, or charge.
- If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.
This data element has an implied decimal point with 2 digits to the right of the decimal point; for example, $29.00 will be sent as 2900.
Code indicating method of handling for an allowance or charge
- 02
- Off Invoice
A free-form description to clarify the related data elements and their content
Invoice Shipment Summary
To specify summary details of total items shipped in terms of quantity, weight, and volume
Total Quantity Cartons Shipped.
Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
- CA
- Case
- CT
- Carton
- EA
- Each
Transaction Totals
To transmit a hash total for a specific element in the transaction set
- Number of line items (CTT01) is the accumulation of the number of IT1 segments.
If used CTT02 is the hash total of the quantities invoiced (IT102) for each IT1 segment.
Total Number of Line Items in Transaction Set.
Total number of line items in the transaction set
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
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