Neiman Marcus
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Purchase Order
  • Specification
  • EDI Inspector
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X12 850 Purchase Order

X12 Release 5010

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Delimiters
  • ~ Segment
  • * Element
  • > Component
  • ^ Repetition
EDI samples
  • None included
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
detail
PO1 Loop
PO1
0100
Baseline Item Data
Max use 1
Required
Manufacturer's Suggested Retail
SDQ
1900
Destination Quantity
Max use 500
Required
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code identifying the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Code indicating the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I65
Repetition Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator

^
Repetition Separator
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

Code specifying the version number of the interchange control segments

00501
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code indicating sender's request for an interchange acknowledgment

0
No Interchange Acknowledgment Requested
1
Interchange Acknowledgment Requested (TA1)
ISA-15
I14
Interchange Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code indicating whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

PO
Purchase Order (850)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission; codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

005010
Standards Approved for Publication by ASC X12 Procedures Review Board through October 2003

Heading

ST
0100
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
850
Purchase Order
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BEG
0200
Heading > BEG

Beginning Segment for Purchase Order

RequiredMax use 1

To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates

Example
BEG-01
353
Transaction Set Purpose Code
Required
Identifier (ID)

Code identifying purpose of transaction set

00
Original
07
Revision
BEG-02
92
Purchase Order Type Code
Required
Identifier (ID)

Code specifying the type of Purchase Order

BH
Bill and Hold

USED FOR PACK AND HOLD

NO
Not for Sale

USED FOR COLLATERAL

OS
Special Order

SPORT-M2M

PR
Promotion

USED FOR TRUNKSHOW

RE
Reorder
SA
Stand-alone Order

USED FOR FASHION

SP
Sample
SS
Supply or Service Order

USED FOR EXPRESS ALLOCATION

ST
Standing Order

USED FOR REPLENISHMENT

ZZ
Mutually Defined

USED FOR IMPORT

BEG-03
324
Purchase Order Number
Required
String (AN)
Min 1Max 12

Identifying number for Purchase Order assigned by the orderer/purchaser

Usage notes

NMG ASSIGNED PURCHASE ORDER NUMBER

BEG-05
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

  • BEG05 is the date assigned by the purchaser to purchase order.
CUR
0400
Heading > CUR

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)
Min 3Max 3

Code (Standard ISO) for country in whose currency the charges are specified

REF
0500
Heading > REF

Department Number

RequiredMax use >1

To specify identifying information

Example
Variants (all may be used)
REFMerchandise Type CodeREFPurchase Order TermsREFSupplier Site
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

DP
Department Number
REF-02
127
Reference Identification
Required
String (AN)
Min 4Max 4

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

NMG ASSIGNED DEPARTMENT NUMBER

REF
0500
Heading > REF

Merchandise Type Code

RequiredMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

SUPPLIER SITE (VENDOR NAME)

MR
Merchandise Type Code
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

NMG ASSIGNED DIVISION NUMBER AND DESCRIPTION

REF
0500
Heading > REF

Purchase Order Terms

RequiredMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Purchase Order Terms
REF-03
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

ALL NMG P.O. TERMS & CONDITIONS APPLY SEE WWW.NMGOPS.COM

REF
0500
Heading > REF

Supplier Site

RequiredMax use >1

To specify identifying information

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

IA
Supplier Site
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 11

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

NMG ASSIGNED SUPPLIER SITE NUMBER

REF-03
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

SUPPLIER SITE (VENDOR NAME)

FOB
0800
Heading > FOB

F.O.B. Related Instructions

OptionalMax use >1

To specify transportation instructions relating to shipment

Example
If Description (FOB-03) is present, then Location Qualifier (FOB-02) is required
FOB-01
146
Shipment Method of Payment
Required
Identifier (ID)

Code identifying payment terms for transportation charges

  • FOB01 indicates which party will pay the carrier.
DF
Defined by Buyer and Seller
FOB-02
309
Location Qualifier
Optional
Identifier (ID)
Min 2Max 2

Code identifying type of location

  • FOB02 is the code specifying transportation responsibility location.
Usage notes

CA COUNTRY OF ORIGIN

FOB-03
352
Description
Optional
String (AN)
Min 2Max 2

A free-form description to clarify the related data elements and their content

Usage notes

NMG ASSIGNED COUNTRY OF ORIGIN

DTM
1500
Heading > DTM

Cancel Date

RequiredMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMShip Not Before DateDTMXFactory Date
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

063
Do Not Deliver After
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

DTM
1500
Heading > DTM

Ship Not Before Date

RequiredMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMCancel DateDTMXFactory Date
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

037
Ship Not Before
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

DTM
1500
Heading > DTM

XFactory Date

RequiredMax use 10

To specify pertinent dates and times

Example
Variants (all may be used)
DTMCancel DateDTMShip Not Before Date
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

AA4
XFactory Date
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

Heading end

Detail

PO1 Loop
RequiredMax >1
PO1
0100
Detail > PO1 Loop > PO1

Baseline Item Data

RequiredMax use 1

To specify basic and most frequently used line item data

  • PO102 is required.
Example
PO1-01
350
Assigned Identification
Required
String (AN)
Min 1Max 20

Alphanumeric characters assigned for differentiation within a transaction set

  • PO101 is the line item identification.
Usage notes

SEQUENTIAL LINE ITEM

PO1-02
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

  • PO102 is quantity ordered.
PO1-03
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
PO1-04
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

PO1-06
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

  • PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
EN
EAN/UCC - 13
UK
GTIN 14-digit Data Structure

NOT CURRENTLY USED AT NMG

UP
UPC
PO1-07
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

PC 12 DIGIT NUMBER
EAN 13 DIGIT NUMBER
GTIN 14 DIGIT NUMBER

  • REQUIRED ON ALL TRANSACTIONS WHEN PRESENT
  • ALLOWED ONLY ONCE PER CARTON
PO1-08
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

VA
Vendor's Style Number
PO1-09
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

MFG STYLE NUMBER

PO1-10
235
Product/Service ID Qualifier
Required
Identifier (ID)

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

SK
Stock Keeping Unit (SKU)
PO1-11
234
Product/Service ID
Required
String (AN)
Min 1Max 48

Identifying number for a product or service

Usage notes

NMG ASSIGNED PIM SKU NUMBER MUST BE RETURNED IN THE 856 & THE 810

CTP Manufacturer's Suggested Retail
OptionalMax >1
Variants (all may be used)
Retail
CTP
0400
Detail > PO1 Loop > Manufacturer's Suggested Retail > CTP

Pricing Information

RequiredMax use 1

To specify pricing information

Example
CTP-02
236
Price Identifier Code
Required
Identifier (ID)

Code identifying pricing specification

MSR
Manufacturer's Suggested Retail
CTP-03
212
Unit Price
Optional
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Usage notes

COMPARATIVE RETAIL

CTP Manufacturer's Suggested Retail end
CTP Retail
RequiredMax >1
Variants (all may be used)
Manufacturer's Suggested Retail
CTP
0400
Detail > PO1 Loop > Retail > CTP

Pricing Information

RequiredMax use 1

To specify pricing information

Example
CTP-02
236
Price Identifier Code
Required
Identifier (ID)

Code identifying pricing specification

RES
Retail
CTP-03
212
Unit Price
Required
Decimal number (R)
Min 1Max 15

Price per unit of product, service, commodity, etc.

  • See Figures Appendix for an example detailing the use of CTP03 and CTP04.
  • See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
Usage notes

RETAIL PRICE

CTP Retail end
PID Product
RequiredMax >1
PID
0500
Detail > PO1 Loop > Product > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)

Code identifying the general class of a product or process characteristic

08
Product
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

PRODUCT DESCRIPTION

PID Product end
PID Vendor Color Description
RequiredMax >1
Variants (all may be used)
ProductVendor Size Description
PID
0500
Detail > PO1 Loop > Vendor Color Description > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)

Code identifying the general class of a product or process characteristic

73
Vendor color description
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

COLOR DESCRIPTION

PID Vendor Color Description end
PID Vendor Size Description
RequiredMax >1
Variants (all may be used)
ProductVendor Color Description
PID
0500
Detail > PO1 Loop > Vendor Size Description > PID

Product/Item Description

RequiredMax use 1

To describe a product or process in coded or free-form format

Example
PID-01
349
Item Description Type
Required
Identifier (ID)

Code indicating the format of a description

  • If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.
F
Free-form
PID-02
750
Product/Process Characteristic Code
Required
Identifier (ID)

Code identifying the general class of a product or process characteristic

74
Vendor size description
PID-05
352
Description
Required
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

Usage notes

SIZE DESCRIPTION

PID Vendor Size Description end
SDQ
1900
Detail > PO1 Loop > SDQ

Destination Quantity

RequiredMax use 500

To specify destination and quantity detail

Example
SDQ-01
355
Unit or Basis for Measurement Code
Required
Identifier (ID)

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

EA
Each
SDQ-03
67
Identification Code
Required
String (AN)
Min 4Max 4

Code identifying a party or other code

  • SDQ03 is the store number.
Usage notes

NMG ASSIGNED LOCATION NUMBER

SDQ-04
380
Quantity
Required
Decimal number (R)
Min 1Max 15

Numeric value of quantity

Usage notes

QUANTITY ORDERED BY LOCATION

PO1 Loop end
Detail end

Summary

CTT Loop
RequiredMax >1
CTT
0100
Summary > CTT Loop > CTT

Transaction Totals

RequiredMax use 1

To transmit a hash total for a specific element in the transaction set

  • The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
Example
CTT-01
354
Number of Line Items
Required
Numeric (N0)
Min 1Max 6

Total number of line items in the transaction set

CTT Loop end
SE
0300
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

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