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Payment Order/Remittance Advice
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X12 820 Payment Order/Remittance Advice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.

This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
  • Payment Information (No Adjustments)
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Overview
ISA
-
Interchange Control Header
Max use 1
Required
GS
-
Functional Group Header
Max use 1
Required
heading
ST
010
Transaction Set Header
Max use 1
Required
BPR
020
Beginning Segment for Payment Order/Remittance Advice
Max use 1
Required
TRN
035
Trace
Max use 1
Optional
CUR
040
Currency
Max use 1
Optional
DTM
060
Date/Time Reference
Max use 1
Optional
Factor
GE
-
Functional Group Trailer
Max use 1
Required
IEA
-
Interchange Control Trailer
Max use 1
Required
ISA

Interchange Control Header

RequiredMax use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

Example
ISA-01
I01
Authorization Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Authorization Information

00
No Authorization Information Present (No Meaningful Information in I02)
ISA-02
I02
Authorization Information
Required
String (AN)
Min 10Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03
I03
Security Information Qualifier
Required
Identifier (ID)

Code to identify the type of information in the Security Information

00
No Security Information Present (No Meaningful Information in I04)
ISA-04
I04
Security Information
Required
String (AN)
Min 10Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-06
I06
Interchange Sender ID
Required
String (AN)
Min 15Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07
I05
Interchange ID Qualifier
Required
Identifier (ID)
Min 2Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes
ISA-08
I07
Interchange Receiver ID
Required
String (AN)
Min 15Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09
I08
Interchange Date
Required
Date (DT)
YYMMDD format

Date of the interchange

ISA-10
I09
Interchange Time
Required
Time (TM)
HHMM format

Time of the interchange

ISA-11
I10
Interchange Control Standards Identifier
Required
Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

U
U.S. EDI Community of ASC X12, TDCC, and UCS
ISA-12
I11
Interchange Control Version Number
Required
Identifier (ID)

This version number covers the interchange control segments

00401
Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
ISA-13
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

ISA-14
I13
Acknowledgment Requested
Required
Identifier (ID)
Min 1Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

0
No Acknowledgment Requested
1
Interchange Acknowledgment Requested
ISA-15
I14
Usage Indicator
Required
Identifier (ID)
Min 1Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

I
Information
P
Production Data
T
Test Data
ISA-16
I15
Component Element Separator
Required
String (AN)
Min 1Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

>
Component Element Separator

Functional Group Header

RequiredMax use 1

To indicate the beginning of a functional group and to provide control information

Example
GS-01
479
Functional Identifier Code
Required
Identifier (ID)

Code identifying a group of application related transaction sets

RA
Payment Order/Remittance Advice (820)
GS-02
142
Application Sender's Code
Required
String (AN)
Min 2Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03
124
Application Receiver's Code
Required
String (AN)
Min 2Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

GS-05
337
Time
Required
Time (TM)
HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

GS-07
455
Responsible Agency Code
Required
Identifier (ID)
Min 1Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

T
Transportation Data Coordinating Committee (TDCC)
X
Accredited Standards Committee X12
GS-08
480
Version / Release / Industry Identifier Code
Required
String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

004010
Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

ST
010
Heading > ST

Transaction Set Header

RequiredMax use 1

To indicate the start of a transaction set and to assign a control number

Example
ST-01
143
Transaction Set Identifier Code
Required
Identifier (ID)

Code uniquely identifying a Transaction Set

  • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
820
Payment Order/Remittance Advice
ST-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

BPR
020
Heading > BPR

Beginning Segment for Payment Order/Remittance Advice

RequiredMax use 1

To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

Usage notes

Electronic funds transfer preferred.

Example
If Account Number Qualifier (BPR-08) is present, then Account Number (BPR-09) is required
If Account Number Qualifier (BPR-14) is present, then Account Number (BPR-15) is required
BPR-01
305
Transaction Handling Code
Required
Identifier (ID)

Code designating the action to be taken by all parties

Usage notes

Refers to the sender's action only.

I
Remittance Information Only

Remittance data moving separately from the dollars.

BPR-02
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

  • BPR02 specifies the payment amount.
Usage notes

Total payment amount cannot exceed eleven characters (including the decimal) when converted to a NACHA format, e.g., 99999999.99.

BPR-03
478
Credit/Debit Flag Code
Required
Identifier (ID)

Code indicating whether amount is a credit or debit

Usage notes

Code C indicates a credit to the receiver and debit to the originator, and code D indicates a debit to the receiver and a credit to the originator.

C
Credit
BPR-04
591
Payment Method Code
Required
Identifier (ID)

Code identifying the method for the movement of payment instructions

Usage notes

The method by which the actual payment is to be made.

ACH
Automated Clearing House (ACH)
BPR-05
812
Payment Format Code
Optional
Identifier (ID)

Code identifying the payment format to be used

CCD
Cash Concentration/Disbursement (CCD) (ACH)
BPR-08
569
Account Number Qualifier
Optional
Identifier (ID)

Code indicating the type of account

  • BPR08 is a code identifying the type of bank account or other financial asset.
Usage notes

Originating financial institution.

DA
Demand Deposit
BPR-09
508
Account Number
Optional
String (AN)
Min 1Max 35

Account number assigned

  • BPR09 is the account of the company originating the payment. This account may be debited or credited depending on the type of payment order.
Usage notes

Originator's bank account number.

BPR-10
509
Originating Company Identifier
Required
String (AN)
Min 10Max 10

A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9

Usage notes

ICD = 9 is not valid in VICS EDI; user assigned number is not allowed.

BPR-14
569
Account Number Qualifier
Optional
Identifier (ID)

Code indicating the type of account

  • BPR14 is a code identifying the type of bank account or other financial asset.
Usage notes

Receiving financial institution.

DA
Demand Deposit
BPR-15
508
Account Number
Optional
String (AN)
Min 1Max 35

Account number assigned

  • BPR15 is the account number of the receiving company to be debited or credited with the payment order.
Usage notes

Receiver's bank account number.

BPR-16
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

  • BPR16 is the date the originating company intends for the transaction to be settled (i.e., Payment Effective Date).
Usage notes

Effective settlement date.

TRN
035
Heading > TRN

Trace

OptionalMax use 1

To uniquely identify a transaction to an application

  • The TRN segment is used to uniquely identify a payment order/remittance advice.
Example
TRN-01
481
Trace Type Code
Required
Identifier (ID)

Code identifying which transaction is being referenced

1
Current Transaction Trace Numbers

Reference number assigned by the originator identifying this payment order.

TRN-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

  • TRN02 provides unique identification for the transaction.
Usage notes

Tracer/check number.

CUR
040
Heading > CUR

Currency

OptionalMax use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  • The CUR segment does not initiate a foreign exchange transaction.
Usage notes

See Section V (CUR Usage) for usage examples.

Example
CUR-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

BY
Buying Party (Purchaser)
CUR-02
100
Currency Code
Required
Identifier (ID)

Code (Standard ISO) for country in whose currency the charges are specified

USD
US Dollar
DTM
060
Heading > DTM

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

097
Transaction Creation

This is the date of the originator's transaction reference number that appears in the preceding REF segment, e.g., the date of the batch.

DTM-02
373
Date
Optional
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Transaction create date.

N1 Factor
OptionalMax >1
Variants (all may be used)
PayeePayer
N1
070
Heading > Factor > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Usage notes

factor name and number (if applicable).

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

O4
Factor
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

Name.

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Supplier/vendor number.

N1 Factor end
N1 Payee
OptionalMax >1
Variants (all may be used)
FactorPayer
N1
070
Heading > Payee > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Usage notes

payee (supplier/vendor) name and number.

Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

PE
Payee

Supplier/Vendor name.

N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

Name.

N1-03
66
Identification Code Qualifier
Required
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
N1-04
67
Identification Code
Required
String (AN)
Min 2Max 80

Code identifying a party or other code

  • This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Usage notes

Supplier/vendor number.

N1 Payee end
N1 Payer
OptionalMax >1
Variants (all may be used)
FactorPayee
N1
070
Heading > Payer > N1

Name

RequiredMax use 1

To identify a party by type of organization, name, and code

  • The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Usage notes

Nordstrom will send up to two occurrences of the N1 segment:

  1. payee (supplier/vendor) name and number.
  2. factor name and number (if applicable).
Example
N1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

PR
Payer
N1-02
93
Name
Optional
String (AN)
Min 1Max 60

Free-form name

Usage notes

NORDSTROM = U.S. Payments
NORDSTROM CANADA RET = Canadian payments

N1 Payer end
Heading end

Detail

ENT Loop
OptionalMax >1
ENT
010
Detail > ENT Loop > ENT

Entity

RequiredMax use 1

To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

  • The ENT loop is for vendor or consumer third party consolidated payments.
  • ENT09 may contain the payee's accounts receivable customer number.
Usage notes

The purpose of this segment is to identify entities within the sender. If any segments within the detail area are sent, ENT01 is required. This means that the presence of any detail area information must begin with an ENT segment, e.g., the ENT segment can be used as a place mark.

The only valid entity groupings for VICS EDI are Single/Single and Multiple/Single see Comments B and D above).

Example
ENT-01
554
Assigned Number
Required
Numeric (N0)
Min 1Max 6

Number assigned for differentiation within a transaction set

Usage notes

In the single/single relationship, ENT01 is used as a placeholder. No other data elements need to be used.

NM1 Loop
OptionalMax >1
NM1
020
Detail > ENT Loop > NM1 Loop > NM1

Individual or Organizational Name

RequiredMax use 1

To supply the full name of an individual or organizational entity

  • Allowing the NM1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee).
Usage notes

This segment is used to further define the entities within the payer, e.g., location numbers (store numbers).

When this segment is used, at least one of NM103 or NM108 must be present.

Example
If either Identification Code Qualifier (NM1-08) or Identification Code (NM1-09) is present, then the other is required
NM1-01
98
Entity Identifier Code
Required
Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

AO
Account Of

AO=Payee (supplier/vendor) name and number.

NM1-02
1065
Entity Type Qualifier
Required
Identifier (ID)

Code qualifying the type of entity

  • NM102 qualifies NM103.
2
Non-Person Entity
NM1-03
1035
Name Last or Organization Name
Optional
String (AN)
Min 1Max 35

Individual last name or organizational name

NM1-08
66
Identification Code Qualifier
Optional
Identifier (ID)

Code designating the system/method of code structure used for Identification Code (67)

92
Assigned by Buyer or Buyer's Agent
NM1-09
67
Identification Code
Optional
String (AN)
Min 2Max 80

Code identifying a party or other code

Usage notes

Supplier/vendor number.

NM1 Loop end
ADX Loop
OptionalMax >1
ADX
080
Detail > ENT Loop > ADX Loop > ADX

Adjustment

RequiredMax use 1

To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

  • This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.
Usage notes

This ADX segment should be used to specify details for adjustments reported in a separate document, e.g., Credit/Debit Adjustment Transaction Set (812), and for an item which is not referenced within the detail RMR loop.

Adjustments made to a previous payment should be identified in this occurrence of the ADX segment.

Example
If either Reference Identification Qualifier (ADX-03) or Reference Identification (ADX-04) is present, then the other is required
ADX-01
782
Monetary Amount
Required
Decimal number (R)
Min 1Max 15

Monetary amount

  • ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.
ADX-02
426
Adjustment Reason Code
Required
Identifier (ID)

Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment

  • ADX02 specifies the reason for claiming the adjustment.
Usage notes

Use one of the following codes in ADX02 and description in REF(ZZ)02

## ADX02 code REF(ZZ)02 value

10 NON-COMPLIANCE FLAT SHIPD HANGING
10 NON-COMPLIANCE INCORRCT HANGER
11 CHRGBACK 187 QUALITY CENTER
11 MRCH RTN DAMAGED
12 NON-COMPLIANCE QUALITY ASSURANCE
13 MRCH RTN ACCOMMODATION
13 MRCH RTN DISCONTINUED
13 MRCH RTN EARLY SHIP/PST CAN
14 CHRGBACK TESTERSTOCK
14 MRCH RTN GWP/PWP OVERSTOCK
15 MRCH RTN VENDORRECALL
21 INTL INVOICE OCEANFREIGHT
21 INTL INVOICE SURFACE FREIGHT
24 INVOICE AUDIT DDISC ADJSTMNT
24 INVOICE DISC ADJSTMNT
24 FRT_CHGB_PO TERMS
25 MRCH RTN STORE NOT ON PO
37 NON-COMPLIANCE PBAG SEALD INCRCT
38 NON-COMPLIANCE PHOTORESHT FIGURE
38 NON-COMPLIANCE PHOTORESHT FLAT
38 NON-COMPLIANCE SMPL PHOTO TOUCHUP
44 NON-COMPLIANCE 128 LBL MISSING
44 NON-COMPLIANCE NON-CONSOL INVOICE
46 FRT CHGBCK ADJUSTMENT
46 FRT CHGBCK CANCEL
46 FRT CHGBCK MERCHINVOICE
46 INVOICE FREIGHT
46 INVOICE FREIGHT BILL
46 MRCH RTN FREIGHT CHRGS
46 RECEIVABLES CARRIER CLAIM
49 NON-COMPLIANCE INVOICE CORRECTION
49 NON-COMPLIANCE NON-EDI INVOICE
54 FRT_CHGB_AGREEMENT
54 FRT_CHGB_FREIGH
59 CHRGBACK QUANTITY SHORT
61 MRCH RTN INVALID PO
70 NON-COMPLIANCE INACCURATE ASN
74 INVOICE CLAIMCANCEL
79 ALLOWANCE ADV CO-OP
79 ALLOWANCE APA
79 ALLOWANCE DIRECTCO-OP
88 INTL INVOICE CUSTOMS DUTY
92 MRCH RTN NOT ORDERED
92 NON-COMPLIANCE PO VIOLATION
92 FRT CHGB PO VIOLATION
92 MRCH RTN PO CLOSED/CANCLD
93 CHRGBACK DESTROY IN FIELD
94 NON-COMPLIANCE NOT PCKD AS SLGUNIT
98 CHRGBACK ALTERATIONS
A6 NON-COMPLIANCE PLYBGNOT SEALD
A6 NON-COMPLIANCE PLYBGTOO THIN
A6 NON-COMPLIANCE POLYBAG MISSING
B2 ALLOWANCE COSM REBATE
B7 MRCH RTN RESTOCKING FEE
B8 FRT CHGBCK ROUTING VIOLATION
BF CHRGBACK COST/DISC ADJSTMNT
BF CHRGBACK GRATISMERCHANDISE
BF ALLOWANC_CLAIM ALLOWANCE
BI NON-COMPLIANCE NO VICS HANGER
C4 MRCH RTN DC CONSOLIDATION
C4 MRCH RTN OVERSTOCK
C8 NON-COMPLIANCE UNSCANNABLE BARCODE
CM CHRGBACK CREDITMEMO
CS INVOICE COST ADJSTMNT
D2 INTL INVOICE AIR FREIGHT
D2 INVOICE DROP SHIP FREIGHT
F1 MRCH RTN DEFECTIVE
F1 MRCH RTN MRCH RTN ADJUSTMENT
FC INTL ALLOC ACCRUAL
FC INTL ALLOC ACCRUAL REVERSAL
FC INTL ALLOC COST DISTRIBUTION
FC INTL ALLOC REVERSAL / CORR
GD INTL INVOICE IMPORTED SAMPLE
GD INVOICE SAMPLES
GH INVOICE AUDIT CCOST ADJUSTMNT
GK INTL INVOICE BROKERFEES
GM INTL INVOICE AGENTCOMMISSION
IA CHRGBACK COST DIFFERENCE
L3 NON-COMPLIANCE EDI PO(850)
L3 NON-COMPLIANCE UPC CATALOG
L4 CHRGBACK TOOLKIT SUBSCRIPTION
L8 CHRGBACK STATEMENT CREDIT
MA ALLOWANCE VENDORCONTEST
MA ALLOWANCE VFMD
ZZ ALLOWANCE CONVERSION
ZZ CHRGBACK CONVERSION
ZZ CHRGBACK INTL CORRECTION
ZZ CHRGBACK INTL CREDIT MEMO
ZZ INTL INVOICE ASSIST
ZZ INTL INVOICE BANK DEBIT
ZZ INTL INVOICE COMMERCIAL INVOICE
ZZ INTL INVOICE CONSOLIDATION FEES
ZZ INTL INVOICE MISC
ZZ INVOICE MERCHANDISE
ZZ MRCH RTN INTERNET
ZZ NON-COMPLIANCE 128 UNSCANNABLE
ZZ NON-COMPLIANCE CONVERSION
ZZ NON-COMPLIANCE MISSING ASN
ZZ NON-COMPLIANCE MISSING BARCODE

10
Pallet/Container Charge Error
11
Returns - Damage
12
Returns - Quality
13
Returns - Dating
14
Returns - Promotion
15
Returns - Recall
21
Shipment Method of Payment Incorrect
24
Incorrect Discount
25
Item Not Accepted
37
Dimensions Incorrect
38
Service Incorrect
44
Required Documents Missing
46
Transportation Charge Incorrect
49
Processing Charge
54
Freight Deducted
59
Item not received
61
No open order on file
70
Advanced Ship Notice Not Received
74
Cancel or Adjust Prior Credit/Debit Adjustment
79
Cooperative Advertising
88
Duty Charge Variance
92
Entire Shipment Not Ordered
93
Field Destroy
94
Fixtures Charge
98
Labor Charges
A6
Packing Violations
B2
Rebate
B7
Restocking Charge
B8
Routing Violation
BF
Return Allowance
BI
Hanger Charge
C4
Stock Balance
C8
Ticketing Error
CM
Covered by Credit Memo
CS
Adjustment
D2
Transportation Direct Billing
F1
Defective
FC
Fund Allocation
GD
Samples
GH
Billback Allowance Deduction
GK
Split Commission Deduction - Basis Amount
GM
Split Commissions Deduction - Commission Amount
IA
Invoice Amount Does Not Match Account Analysis Statement
L3
Penalty
L4
Administrative Fees
L8
Miscellaneous Credits
MA
Marketing Allowance
ZZ
Mutually Defined
ADX-03
128
Reference Identification Qualifier
Optional
Identifier (ID)

Code qualifying the Reference Identification

  • ADX03 and ADX04 specify the identification of the adjustment.
AM
Adjustment Memo (Charge Back)
ADX-04
127
Reference Identification
Optional
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

ADX04 value can be used to research on the AP portal.

REF Adjustment Description
OptionalMax >1
Variants (all may be used)
Purchase Order Number
REF
110
Detail > ENT Loop > ADX Loop > Adjustment Description > REF

Reference Identification

RequiredMax use 1

To specify identifying information

Usage notes

Nordstrom will send the adjustment description in this field.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

ZZ
Mutually Defined
REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

DTM
120
Detail > ENT Loop > ADX Loop > Adjustment Description > DTM

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

Usage notes

This segment is used to specify the date of the originator's transaction reference number that appears in the previous REF segment.

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

097
Transaction Creation
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Date adjustment was taken.

REF Adjustment Description end
REF Purchase Order Number
OptionalMax >1
Variants (all may be used)
Adjustment Description
REF
110
Detail > ENT Loop > ADX Loop > Purchase Order Number > REF

Reference Identification

RequiredMax use 1

To specify identifying information

Usage notes

This information will correspond with the "PO/Remit Message" field on the paper check and portal.
This field will be populated only if the information is available from the AP system.

Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

PO
Purchase Order Number
REF-03
352
Description
Optional
String (AN)
Min 1Max 80

A free-form description to clarify the related data elements and their content

DTM
120
Detail > ENT Loop > ADX Loop > Purchase Order Number > DTM

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

Usage notes

This segment is used to specify the date of the originator's transaction reference number that appears in the previous REF segment.

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

097
Transaction Creation
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Date adjustment was taken.

REF Purchase Order Number end
ADX Loop end
RMR Loop
OptionalMax >1
RMR
150
Detail > ENT Loop > RMR Loop > RMR

Remittance Advice Accounts Receivable Open Item Reference

RequiredMax use 1

To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

  • Loop RMR is for open items being referenced or for payment on account.
Usage notes

This segment identifies specific remittance details.

Example: RMRIVIV123**700~

Example
RMR-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

  • Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication.
IV
Seller's Invoice Number
RMR-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Usage notes

This data element contains the document number being paid, e.g., invoice number.

RMR-04
782
Monetary Amount
Optional
Decimal number (R)
Min 1Max 15

Monetary amount

  • RMR04 is the amount paid.
Usage notes

This is the amount being paid, inclusive of discounts and adjustments (net paid). RMR04 must be signed if negative. If the value is negative, it has reduced the BPR payment amount. If the value is positive, it has increased the BPR payment amount.

Nordstrom: Net amount

REF
170
Detail > ENT Loop > RMR Loop > REF

Check Number

OptionalMax use >1

To specify identifying information

Usage notes

This segment contains ancillary reference numbers relating to the previous RMR segment. Nordstrom could send up to two occurrences of the REF segment:

  1. Check number.
  2. Nordstrom PO number - 8 numeric.
Example
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

CK = Check number (up to 20 digits in length).

CK
Check Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF
170
Detail > ENT Loop > RMR Loop > REF

Purchase Order Number

OptionalMax use >1

To specify identifying information

Usage notes

This segment contains ancillary reference numbers relating to the previous RMR segment. Nordstrom could send up to two occurrences of the REF segment:

  1. Check number.
  2. Nordstrom PO number - 8 numeric.
Example
Variants (all may be used)
REFCheck Number
REF-01
128
Reference Identification Qualifier
Required
Identifier (ID)

Code qualifying the Reference Identification

Usage notes

PO = Nordstrom Purchase Order Number - 8 numeric.

PO
Purchase Order Number
REF-02
127
Reference Identification
Required
String (AN)
Min 1Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

DTM
180
Detail > ENT Loop > RMR Loop > DTM

Date/Time Reference

OptionalMax use >1

To specify pertinent dates and times

Example
DTM-01
374
Date/Time Qualifier
Required
Identifier (ID)

Code specifying type of date or time, or both date and time

003
Invoice
DTM-02
373
Date
Required
Date (DT)
CCYYMMDD format

Date expressed as CCYYMMDD

Usage notes

Invoice date.

RMR Loop end
ENT Loop end
Detail end

Summary

SE
010
Summary > SE

Transaction Set Trailer

RequiredMax use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Example
SE-01
96
Number of Included Segments
Required
Numeric (N0)
Min 1Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02
329
Transaction Set Control Number
Required
Numeric (N)
Min 4Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

Summary end

Functional Group Trailer

RequiredMax use 1

To indicate the end of a functional group and to provide control information

Example
GE-01
97
Number of Transaction Sets Included
Required
Numeric (N0)
Min 1Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02
28
Group Control Number
Required
Numeric (N0)
Min 1Max 9

Assigned number originated and maintained by the sender

Interchange Control Trailer

RequiredMax use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

Example
IEA-01
I16
Number of Included Functional Groups
Required
Numeric (N0)
Min 1Max 5

A count of the number of functional groups included in an interchange

IEA-02
I12
Interchange Control Number
Required
Numeric (N0)
Min 9Max 9

A control number assigned by the interchange sender

EDI Samples

Payment Information (No Adjustments)

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0423*U*00401*000000001*0*T*>~
GS*RA*SENDERGS*RECEIVERGS*20231120*042309*000000001*X*004010~
ST*820*000000009~
BPR*I*1059.3*C*ACH*CCD***DA*ACCOUNT NUMBER ASSIGNED*NORDSTROM ****DA*ACCOUNT NUMBER ASSIGNED*20091027~
TRN*1*41000022~
CUR*BY*USD~
DTM*097*20091027~
N1*PE*VENDOR NAME*92*VENDOR NUMBER~
N1*PR*NORDSTROM~
ENT*1~
NM1*AO*2*VENDOR NAME*****92*VENDOR NUMBER~
RMR*IV*0000188686**175.5~
REF*CK*41000022~
REF*PO*11111111~
DTM*003*20090917~
RMR*IV*0000188684**175.5~
REF*CK*41000022~
REF*PO*22222222~
DTM*003*20090917~
RMR*IV*0000188685**243~
REF*CK*41000022~
REF*PO*33333333~
DTM*003*20090917~
RMR*IV*0000188011**465.3~
REF*CK*41000022~
REF*PO*44444444~
DTM*003*20090911~
SE*26*000000009~
GE*1*000000001~
IEA*1*000000001~

Payment Information and Adjustments

ISA*00* *00* *ZZ*SENDER *ZZ*RECEIVER *231120*0423*U*00401*000000001*0*T*>~
GS*RA*SENDERGS*RECEIVERGS*20231120*042329*000000001*X*004010~
ST*820*000000007~
BPR*I*8758.68*C*ACH*CCD***DA*ACCOUNT NUMBER ASSIGNED*NORDSTROM ****DA*ACCOUNT NUMBER
ASSIGNED*20091110~
TRN*1*41000024~
CUR*BY*USD~
DTM*097*20091110~
N1*PE*VENDOR NAME*92*VENDOR NUMBER~
N1*PR*NORDSTROM~
ENT*1~
NM1*AO*2*VENDOR NAME*****92*VENDOR NUMBER~
ADX*-66*11*AM*NQC3623002QT~
REF*ZZ**CHRGBACK 187 QUALITY CEN~
DTM*097*20091104~
ADX*-324.5*11*AM*NQC3623001QT~
REF*ZZ**CHRGBACK 187 QUALITY CEN~
DTM*097*20091104~
ADX*-58.5*C4*AM*0000876098QV~
REF*ZZ**MRCH RTN DC CONSOLIDATIO~
DTM*097*20091027~
ADX*-324.82*B8*AM*0930490577~
REF*ZZ**FRT CHGB ROUTING VIOLATI~
DTM*097*20091031~
ADX*-63*MA*AM*125349~
REF*ZZ**ALLOWANC VFMD~
DTM*097*20091001~
ADX*-156*F1*AM*0000681018CD~
REF*ZZ**MRCH RTN DEFECTIVE~
DTM*097*20090925~
ADX*-108*C4*AM*0000472054QV~
REF*ZZ**MRCH RTN DC CONSOLIDATIO~
DTM*097*20090922~
ADX*-102*C4*AM*0000960787QV~
REF*ZZ**MRCH RTN DC CONSOLIDATIO~
DTM*097*20090918~
ADX*-112.5*92*AM*29935202~
REF*ZZ**NON-COMP PO VIOLATION~
REF*PO**12345678~
DTM*097*20090908~
ADX*-162*C4*AM*0000473045QV~
REF*ZZ**MRCH RTN DC CONSOLIDATIO~
REF*PO**12344444~
DTM*097*20091029~
ADX*-125*C4*AM*0000580592QV~
REF*ZZ**MRCH RTN DC CONSOLIDATIO~
REF*PO**12355555~
DTM*097*20090928~
ADX*-30*11*AM*NQC3323601QT~
REF*ZZ**CHRGBACK 187 QUALITY CEN~
DTM*097*20090818~
ADX*-91*11*AM*NQC3559801QT~
REF*ZZ**CHRGBACK 187 QUALITY CEN~
DTM*097*20091031~
RMR*IV*0009069321**2102~
REF*CK*41000024~
REF*PO*11111111~
DTM*003*20090910~
RMR*IV*0009069455**2032~
REF*CK*41000024~
REF*PO*22222222~
DTM*003*20090910~
RMR*IV*0009069514**1987~
REF*CK*41000024~
REF*PO*33333333~
DTM*003*20090910~
RMR*IV*0009069649**2162~
REF*CK*41000024~
REF*PO*44444444~
DTM*003*20090910~
RMR*IV*0009069254**2199~
REF*CK*41000024~
REF*PO*55555555~
DTM*003*20090910~
SE*72*000000007~
GE*1*000000001~
IEA*1*000000001~

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