X12 820 Payment Order/Remittance Advice
This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice.
This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system.
The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.
- ~ Segment
- * Element
- > Component
Interchange Control Header
To start and identify an interchange of zero or more functional groups and interchange-related control segments
Code to identify the type of information in the Authorization Information
- 00
- No Authorization Information Present (No Meaningful Information in I02)
Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)
Code to identify the type of information in the Security Information
- 00
- No Security Information Present (No Meaningful Information in I04)
This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element
Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified
Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them
Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer
- U
- U.S. EDI Community of ASC X12, TDCC, and UCS
This version number covers the interchange control segments
- 00401
- Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
A control number assigned by the interchange sender
Code sent by the sender to request an interchange acknowledgment (TA1)
- 0
- No Acknowledgment Requested
- 1
- Interchange Acknowledgment Requested
Code to indicate whether data enclosed by this interchange envelope is test, production or information
- I
- Information
- P
- Production Data
- T
- Test Data
Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator
- >
- Component Element Separator
Functional Group Header
To indicate the beginning of a functional group and to provide control information
Code identifying a group of application related transaction sets
- RA
- Payment Order/Remittance Advice (820)
Code identifying party sending transmission; codes agreed to by trading partners
Code identifying party receiving transmission. Codes agreed to by trading partners
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
Assigned number originated and maintained by the sender
Code used in conjunction with Data Element 480 to identify the issuer of the standard
- T
- Transportation Data Coordinating Committee (TDCC)
- X
- Accredited Standards Committee X12
Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed
- 004010
- Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997
Heading
Transaction Set Header
To indicate the start of a transaction set and to assign a control number
Code uniquely identifying a Transaction Set
- The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
- 820
- Payment Order/Remittance Advice
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Beginning Segment for Payment Order/Remittance Advice
To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur
Electronic funds transfer preferred.
Code designating the action to be taken by all parties
Refers to the sender's action only.
- I
- Remittance Information Only
Remittance data moving separately from the dollars.
Monetary amount
- BPR02 specifies the payment amount.
Total payment amount cannot exceed eleven characters (including the decimal) when converted to a NACHA format, e.g., 99999999.99.
Code indicating whether amount is a credit or debit
Code C indicates a credit to the receiver and debit to the originator, and code D indicates a debit to the receiver and a credit to the originator.
- C
- Credit
Code identifying the method for the movement of payment instructions
The method by which the actual payment is to be made.
- ACH
- Automated Clearing House (ACH)
Code identifying the payment format to be used
- CCD
- Cash Concentration/Disbursement (CCD) (ACH)
Code indicating the type of account
- BPR08 is a code identifying the type of bank account or other financial asset.
Originating financial institution.
- DA
- Demand Deposit
Account number assigned
- BPR09 is the account of the company originating the payment. This account may be debited or credited depending on the type of payment order.
Originator's bank account number.
A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9
ICD = 9 is not valid in VICS EDI; user assigned number is not allowed.
Code indicating the type of account
- BPR14 is a code identifying the type of bank account or other financial asset.
Receiving financial institution.
- DA
- Demand Deposit
Account number assigned
- BPR15 is the account number of the receiving company to be debited or credited with the payment order.
Receiver's bank account number.
Date expressed as CCYYMMDD
- BPR16 is the date the originating company intends for the transaction to be settled (i.e., Payment Effective Date).
Effective settlement date.
Trace
To uniquely identify a transaction to an application
- The TRN segment is used to uniquely identify a payment order/remittance advice.
Code identifying which transaction is being referenced
- 1
- Current Transaction Trace Numbers
Reference number assigned by the originator identifying this payment order.
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
- TRN02 provides unique identification for the transaction.
Tracer/check number.
Currency
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
- The CUR segment does not initiate a foreign exchange transaction.
See Section V (CUR Usage) for usage examples.
Code specifying type of date or time, or both date and time
- 097
- Transaction Creation
This is the date of the originator's transaction reference number that appears in the preceding REF segment, e.g., the date of the batch.
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
payee (supplier/vendor) name and number.
Code identifying an organizational entity, a physical location, property or an individual
- PE
- Payee
Supplier/Vendor name.
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Supplier/vendor number.
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
factor name and number (if applicable).
Code identifying an organizational entity, a physical location, property or an individual
- O4
- Factor
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
- This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
Supplier/vendor number.
Name
To identify a party by type of organization, name, and code
- The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
Nordstrom will send up to two occurrences of the N1 segment:
- payee (supplier/vendor) name and number.
- factor name and number (if applicable).
Detail
Entity
To designate the entities which are parties to a transaction and specify a reference meaningful to those entities
- The ENT loop is for vendor or consumer third party consolidated payments.
- ENT09 may contain the payee's accounts receivable customer number.
The purpose of this segment is to identify entities within the sender. If any segments within the detail area are sent, ENT01 is required. This means that the presence of any detail area information must begin with an ENT segment, e.g., the ENT segment can be used as a place mark.
The only valid entity groupings for VICS EDI are Single/Single and Multiple/Single see Comments B and D above).
Number assigned for differentiation within a transaction set
In the single/single relationship, ENT01 is used as a placeholder. No other data elements need to be used.
Individual or Organizational Name
To supply the full name of an individual or organizational entity
- Allowing the NM1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee).
This segment is used to further define the entities within the payer, e.g., location numbers (store numbers).
When this segment is used, at least one of NM103 or NM108 must be present.
Code identifying an organizational entity, a physical location, property or an individual
- AO
- Account Of
AO=Payee (supplier/vendor) name and number.
Code qualifying the type of entity
- NM102 qualifies NM103.
- 2
- Non-Person Entity
Individual last name or organizational name
Code designating the system/method of code structure used for Identification Code (67)
- 92
- Assigned by Buyer or Buyer's Agent
Code identifying a party or other code
Supplier/vendor number.
Adjustment
To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos
- This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.
This ADX segment should be used to specify details for adjustments reported in a separate document, e.g., Credit/Debit Adjustment Transaction Set (812), and for an item which is not referenced within the detail RMR loop.
Adjustments made to a previous payment should be identified in this occurrence of the ADX segment.
Monetary amount
- ADX01 specifies the amount of the adjustment and must be signed if negative. If negative, it reduces the payment amount; if positive, it increases the payment amount.
Code indicating reason for debit or credit memo or adjustment to invoice, debit or credit memo, or payment
- ADX02 specifies the reason for claiming the adjustment.
Use one of the following codes in ADX02 and description in REF(ZZ)02
10 NON-COMPLIANCE FLAT SHIPD HANGING
10 NON-COMPLIANCE INCORRCT HANGER
11 CHRGBACK 187 QUALITY CENTER
11 MRCH RTN DAMAGED
12 NON-COMPLIANCE QUALITY ASSURANCE
13 MRCH RTN ACCOMMODATION
13 MRCH RTN DISCONTINUED
13 MRCH RTN EARLY SHIP/PST CAN
14 CHRGBACK TESTERSTOCK
14 MRCH RTN GWP/PWP OVERSTOCK
15 MRCH RTN VENDORRECALL
21 INTL INVOICE OCEANFREIGHT
21 INTL INVOICE SURFACE FREIGHT
24 INVOICE AUDIT DDISC ADJSTMNT
24 INVOICE DISC ADJSTMNT
24 FRT_CHGB_PO TERMS
25 MRCH RTN STORE NOT ON PO
37 NON-COMPLIANCE PBAG SEALD INCRCT
38 NON-COMPLIANCE PHOTORESHT FIGURE
38 NON-COMPLIANCE PHOTORESHT FLAT
38 NON-COMPLIANCE SMPL PHOTO TOUCHUP
44 NON-COMPLIANCE 128 LBL MISSING
44 NON-COMPLIANCE NON-CONSOL INVOICE
46 FRT CHGBCK ADJUSTMENT
46 FRT CHGBCK CANCEL
46 FRT CHGBCK MERCHINVOICE
46 INVOICE FREIGHT
46 INVOICE FREIGHT BILL
46 MRCH RTN FREIGHT CHRGS
46 RECEIVABLES CARRIER CLAIM
49 NON-COMPLIANCE INVOICE CORRECTION
49 NON-COMPLIANCE NON-EDI INVOICE
54 FRT_CHGB_AGREEMENT
54 FRT_CHGB_FREIGH
59 CHRGBACK QUANTITY SHORT
61 MRCH RTN INVALID PO
70 NON-COMPLIANCE INACCURATE ASN
74 INVOICE CLAIMCANCEL
79 ALLOWANCE ADV CO-OP
79 ALLOWANCE APA
79 ALLOWANCE DIRECTCO-OP
88 INTL INVOICE CUSTOMS DUTY
92 MRCH RTN NOT ORDERED
92 NON-COMPLIANCE PO VIOLATION
92 FRT CHGB PO VIOLATION
92 MRCH RTN PO CLOSED/CANCLD
93 CHRGBACK DESTROY IN FIELD
94 NON-COMPLIANCE NOT PCKD AS SLGUNIT
98 CHRGBACK ALTERATIONS
A6 NON-COMPLIANCE PLYBGNOT SEALD
A6 NON-COMPLIANCE PLYBGTOO THIN
A6 NON-COMPLIANCE POLYBAG MISSING
B2 ALLOWANCE COSM REBATE
B7 MRCH RTN RESTOCKING FEE
B8 FRT CHGBCK ROUTING VIOLATION
BF CHRGBACK COST/DISC ADJSTMNT
BF CHRGBACK GRATISMERCHANDISE
BF ALLOWANC_CLAIM ALLOWANCE
BI NON-COMPLIANCE NO VICS HANGER
C4 MRCH RTN DC CONSOLIDATION
C4 MRCH RTN OVERSTOCK
C8 NON-COMPLIANCE UNSCANNABLE BARCODE
CM CHRGBACK CREDITMEMO
CS INVOICE COST ADJSTMNT
D2 INTL INVOICE AIR FREIGHT
D2 INVOICE DROP SHIP FREIGHT
F1 MRCH RTN DEFECTIVE
F1 MRCH RTN MRCH RTN ADJUSTMENT
FC INTL ALLOC ACCRUAL
FC INTL ALLOC ACCRUAL REVERSAL
FC INTL ALLOC COST DISTRIBUTION
FC INTL ALLOC REVERSAL / CORR
GD INTL INVOICE IMPORTED SAMPLE
GD INVOICE SAMPLES
GH INVOICE AUDIT CCOST ADJUSTMNT
GK INTL INVOICE BROKERFEES
GM INTL INVOICE AGENTCOMMISSION
IA CHRGBACK COST DIFFERENCE
L3 NON-COMPLIANCE EDI PO(850)
L3 NON-COMPLIANCE UPC CATALOG
L4 CHRGBACK TOOLKIT SUBSCRIPTION
L8 CHRGBACK STATEMENT CREDIT
MA ALLOWANCE VENDORCONTEST
MA ALLOWANCE VFMD
ZZ ALLOWANCE CONVERSION
ZZ CHRGBACK CONVERSION
ZZ CHRGBACK INTL CORRECTION
ZZ CHRGBACK INTL CREDIT MEMO
ZZ INTL INVOICE ASSIST
ZZ INTL INVOICE BANK DEBIT
ZZ INTL INVOICE COMMERCIAL INVOICE
ZZ INTL INVOICE CONSOLIDATION FEES
ZZ INTL INVOICE MISC
ZZ INVOICE MERCHANDISE
ZZ MRCH RTN INTERNET
ZZ NON-COMPLIANCE 128 UNSCANNABLE
ZZ NON-COMPLIANCE CONVERSION
ZZ NON-COMPLIANCE MISSING ASN
ZZ NON-COMPLIANCE MISSING BARCODE
- 10
- Pallet/Container Charge Error
- 11
- Returns - Damage
- 12
- Returns - Quality
- 13
- Returns - Dating
- 14
- Returns - Promotion
- 15
- Returns - Recall
- 21
- Shipment Method of Payment Incorrect
- 24
- Incorrect Discount
- 25
- Item Not Accepted
- 37
- Dimensions Incorrect
- 38
- Service Incorrect
- 44
- Required Documents Missing
- 46
- Transportation Charge Incorrect
- 49
- Processing Charge
- 54
- Freight Deducted
- 59
- Item not received
- 61
- No open order on file
- 70
- Advanced Ship Notice Not Received
- 74
- Cancel or Adjust Prior Credit/Debit Adjustment
- 79
- Cooperative Advertising
- 88
- Duty Charge Variance
- 92
- Entire Shipment Not Ordered
- 93
- Field Destroy
- 94
- Fixtures Charge
- 98
- Labor Charges
- A6
- Packing Violations
- B2
- Rebate
- B7
- Restocking Charge
- B8
- Routing Violation
- BF
- Return Allowance
- BI
- Hanger Charge
- C4
- Stock Balance
- C8
- Ticketing Error
- CM
- Covered by Credit Memo
- CS
- Adjustment
- D2
- Transportation Direct Billing
- F1
- Defective
- FC
- Fund Allocation
- GD
- Samples
- GH
- Billback Allowance Deduction
- GK
- Split Commission Deduction - Basis Amount
- GM
- Split Commissions Deduction - Commission Amount
- IA
- Invoice Amount Does Not Match Account Analysis Statement
- L3
- Penalty
- L4
- Administrative Fees
- L8
- Miscellaneous Credits
- MA
- Marketing Allowance
- ZZ
- Mutually Defined
Code qualifying the Reference Identification
- ADX03 and ADX04 specify the identification of the adjustment.
- AM
- Adjustment Memo (Charge Back)
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
ADX04 value can be used to research on the AP portal.
Reference Identification
To specify identifying information
This information will correspond with the "PO/Remit Message" field on the paper check and portal.
This field will be populated only if the information is available from the AP system.
Date/Time Reference
To specify pertinent dates and times
This segment is used to specify the date of the originator's transaction reference number that appears in the previous REF segment.
Reference Identification
To specify identifying information
Nordstrom will send the adjustment description in this field.
Date/Time Reference
To specify pertinent dates and times
This segment is used to specify the date of the originator's transaction reference number that appears in the previous REF segment.
Remittance Advice Accounts Receivable Open Item Reference
To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail
- Loop RMR is for open items being referenced or for payment on account.
This segment identifies specific remittance details.
Example: RMRIVIV123**700~
Code qualifying the Reference Identification
- Parties using this segment should agree on the content of RMR01 and RMR02 prior to initiating communication.
- IV
- Seller's Invoice Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
This data element contains the document number being paid, e.g., invoice number.
Monetary amount
- RMR04 is the amount paid.
This is the amount being paid, inclusive of discounts and adjustments (net paid). RMR04 must be signed if negative. If the value is negative, it has reduced the BPR payment amount. If the value is positive, it has increased the BPR payment amount.
Nordstrom: Net amount
Check Number
To specify identifying information
This segment contains ancillary reference numbers relating to the previous RMR segment. Nordstrom could send up to two occurrences of the REF segment:
- Check number.
- Nordstrom PO number - 8 numeric.
Code qualifying the Reference Identification
CK = Check number (up to 20 digits in length).
- CK
- Check Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Purchase Order Number
To specify identifying information
This segment contains ancillary reference numbers relating to the previous RMR segment. Nordstrom could send up to two occurrences of the REF segment:
- Check number.
- Nordstrom PO number - 8 numeric.
Code qualifying the Reference Identification
PO = Nordstrom Purchase Order Number - 8 numeric.
- PO
- Purchase Order Number
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Summary
Transaction Set Trailer
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Total number of segments included in a transaction set including ST and SE segments
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Functional Group Trailer
To indicate the end of a functional group and to provide control information
Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element
Assigned number originated and maintained by the sender
Interchange Control Trailer
To define the end of an interchange of zero or more functional groups and interchange-related control segments
Payment Information (No Adjustments)
BPR*I*1059.3*C*ACH*CCD***DA*ACCOUNT NUMBER ASSIGNED*NORDSTROM ****DA*ACCOUNT NUMBER ASSIGNED*20091027~
TRN*1*41000022~
CUR*BY*USD~
DTM*097*20091027~
N1*PE*VENDOR NAME*92*VENDOR NUMBER~
N1*PR*NORDSTROM~
ENT*1~
NM1*AO*2*VENDOR NAME*****92*VENDOR NUMBER~
RMR*IV*0000188686**175.5~
REF*CK*41000022~
REF*PO*11111111~
DTM*003*20090917~
RMR*IV*0000188684**175.5~
REF*CK*41000022~
REF*PO*22222222~
DTM*003*20090917~
RMR*IV*0000188685**243~
REF*CK*41000022~
REF*PO*33333333~
DTM*003*20090917~
RMR*IV*0000188011**465.3~
REF*CK*41000022~
REF*PO*44444444~
DTM*003*20090911~
SE*27*000000009~
Payment Information and Adjustments
BPR*I*8758.68*C*ACH*CCD***DA*ACCOUNT NUMBER ASSIGNED*NORDSTROM ****DA*ACCOUNT NUMBER
ASSIGNED*20091110~
TRN*1*41000024~
CUR*BY*USD~
DTM*097*20091110~
N1*PE*VENDOR NAME*92*VENDOR NUMBER~
N1*PR*NORDSTROM~
ENT*1~
NM1*AO*2*VENDOR NAME*****92*VENDOR NUMBER~
ADX*-66*11*AM*NQC3623002QT~
REF*ZZ**CHRGBACK 187 QUALITY CEN~
DTM*097*20091104~
ADX*-324.5*11*AM*NQC3623001QT~
REF*ZZ**CHRGBACK 187 QUALITY CEN~
DTM*097*20091104~
ADX*-58.5*C4*AM*0000876098QV~
REF*ZZ**MRCH RTN DC CONSOLIDATIO~
DTM*097*20091027~
ADX*-324.82*B8*AM*0930490577~
REF*ZZ**FRT CHGB ROUTING VIOLATI~
DTM*097*20091031~
ADX*-63*MA*AM*125349~
REF*ZZ**ALLOWANC VFMD~
DTM*097*20091001~
ADX*-156*F1*AM*0000681018CD~
REF*ZZ**MRCH RTN DEFECTIVE~
DTM*097*20090925~
ADX*-108*C4*AM*0000472054QV~
REF*ZZ**MRCH RTN DC CONSOLIDATIO~
DTM*097*20090922~
ADX*-102*C4*AM*0000960787QV~
REF*ZZ**MRCH RTN DC CONSOLIDATIO~
DTM*097*20090918~
ADX*-112.5*92*AM*29935202~
REF*ZZ**NON-COMP PO VIOLATION~
REF*PO**12345678~
DTM*097*20090908~
ADX*-162*C4*AM*0000473045QV~
REF*ZZ**MRCH RTN DC CONSOLIDATIO~
REF*PO**12344444~
DTM*097*20091029~
ADX*-125*C4*AM*0000580592QV~
REF*ZZ**MRCH RTN DC CONSOLIDATIO~
REF*PO**12355555~
DTM*097*20090928~
ADX*-30*11*AM*NQC3323601QT~
REF*ZZ**CHRGBACK 187 QUALITY CEN~
DTM*097*20090818~
ADX*-91*11*AM*NQC3559801QT~
REF*ZZ**CHRGBACK 187 QUALITY CEN~
DTM*097*20091031~
RMR*IV*0009069321**2102~
REF*CK*41000024~
REF*PO*11111111~
DTM*003*20090910~
RMR*IV*0009069455**2032~
REF*CK*41000024~
REF*PO*22222222~
DTM*003*20090910~
RMR*IV*0009069514**1987~
REF*CK*41000024~
REF*PO*33333333~
DTM*003*20090910~
RMR*IV*0009069649**2162~
REF*CK*41000024~
REF*PO*44444444~
DTM*003*20090910~
RMR*IV*0009069254**2199~
REF*CK*41000024~
REF*PO*55555555~
DTM*003*20090910~
SE*70*000000007~
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