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Product Activity Data
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X12 852 Product Activity Data

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Product Activity Data Transaction Set (852) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a distributor, warehouse, or retailer to advise a trading partner of inventory, sales, and other product activity information. Product activity data enables a trading partner to plan and ship, or propose inventory replenishment quantities, for distribution centers, warehouses or retail outlets.

The receiver of the transaction set will maintain some type of inventory/product movement records for its trading partners to enable replenishment calculations based on data provided by the distributor, warehouse or retailer.

Delimiters
  • ~ Segment
  • * Element
  • > Component
EDI samples
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    Overview
    ISA
    -
    Interchange Control Header
    Max use 1
    Required
    GS
    -
    Functional Group Header
    Max use 1
    Required
    heading
    detail
    LIN Loop
    GE
    -
    Functional Group Trailer
    Max use 1
    Required
    IEA
    -
    Interchange Control Trailer
    Max use 1
    Required
    ISA

    Interchange Control Header

    RequiredMax use 1

    To start and identify an interchange of zero or more functional groups and interchange-related control segments

    Example
    ISA-01
    I01
    Authorization Information Qualifier
    Required

    Code to identify the type of information in the Authorization Information

    00
    No Authorization Information Present (No Meaningful Information in I02)
    ISA-02
    I02
    Authorization Information
    Required
    Min 10Max 10

    Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

    ISA-03
    I03
    Security Information Qualifier
    Required

    Code to identify the type of information in the Security Information

    00
    No Security Information Present (No Meaningful Information in I04)
    ISA-04
    I04
    Security Information
    Required
    Min 10Max 10

    This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

    ISA-05
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-06
    I06
    Interchange Sender ID
    Required
    Min 15Max 15

    Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

    ISA-07
    I05
    Interchange ID Qualifier
    Required
    Min 2Max 2

    Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

    Codes
    ISA-08
    I07
    Interchange Receiver ID
    Required
    Min 15Max 15

    Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

    ISA-09
    I08
    Interchange Date
    Required
    YYMMDD format

    Date of the interchange

    ISA-10
    I09
    Interchange Time
    Required
    HHMM format

    Time of the interchange

    ISA-11
    I10
    Interchange Control Standards Identifier
    Required

    Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

    U
    U.S. EDI Community of ASC X12, TDCC, and UCS
    ISA-12
    I11
    Interchange Control Version Number
    Required

    This version number covers the interchange control segments

    00401
    Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997
    ISA-13
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    ISA-14
    I13
    Acknowledgment Requested
    Required
    Min 1Max 1

    Code sent by the sender to request an interchange acknowledgment (TA1)

    0
    No Acknowledgment Requested
    1
    Interchange Acknowledgment Requested
    ISA-15
    I14
    Usage Indicator
    Required
    Min 1Max 1

    Code to indicate whether data enclosed by this interchange envelope is test, production or information

    I
    Information
    P
    Production Data
    T
    Test Data
    ISA-16
    I15
    Component Element Separator
    Required
    Min 1Max 1

    Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

    >
    Component Element Separator

    Functional Group Header

    RequiredMax use 1

    To indicate the beginning of a functional group and to provide control information

    Example
    GS-01
    479
    Functional Identifier Code
    Required

    Code identifying a group of application related transaction sets

    PD
    Product Activity Data (852)
    GS-02
    142
    Application Sender's Code
    Required
    Min 2Max 15

    Code identifying party sending transmission; codes agreed to by trading partners

    GS-03
    124
    Application Receiver's Code
    Required
    Min 2Max 15

    Code identifying party receiving transmission. Codes agreed to by trading partners

    GS-04
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    GS-05
    337
    Time
    Required
    HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

    Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

    GS-06
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    GS-07
    455
    Responsible Agency Code
    Required
    Min 1Max 2

    Code used in conjunction with Data Element 480 to identify the issuer of the standard

    T
    Transportation Data Coordinating Committee (TDCC)
    X
    Accredited Standards Committee X12
    GS-08
    480
    Version / Release / Industry Identifier Code
    Required

    Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

    004010
    Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

    Heading

    ST
    010

    Transaction Set Header

    RequiredMax use 1

    To indicate the start of a transaction set and to assign a control number

    Example
    ST-01
    143
    Transaction Set Identifier Code
    Required

    Code uniquely identifying a Transaction Set

    • The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
    852
    Product Activity Data
    ST-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    XQ
    020

    Reporting Date/Action

    RequiredMax use 1

    To specify reporting date and action to be taken

    Usage notes

    Example: XQH20000102~20000208}

    Example
    XQ-01
    305
    Transaction Handling Code
    Required

    Code designating the action to be taken by all parties

    H
    Notification Only
    XQ-02
    373
    Date
    Required
    CCYYMMDD format

    Date expressed as CCYYMMDD

    • XQ02 is the reporting date. If reporting a date range, then XQ02 is the start date and XQ03 is the end date.
    XQ-03
    373
    Date
    Optional
    CCYYMMDD format

    Date expressed as CCYYMMDD

    Detail

    LIN Loop
    RequiredMax >1
    LIN
    010

    Item Identification

    RequiredMax use 1

    To specify basic item identification data

    Usage notes

    Example: LIN1VA893UP50021200069067IN~0173179}

    Example
    If either Product/Service ID Qualifier (LIN-04) or Product/Service ID (LIN-05) is present, then the other is required
    If either Product/Service ID Qualifier (LIN-06) or Product/Service ID (LIN-07) is present, then the other is required
    LIN-01
    350
    Assigned Identification
    Optional
    Min 1Max 20

    Alphanumeric characters assigned for differentiation within a transaction set

    • LIN01 is the line item identification
    LIN-02
    235
    Product/Service ID Qualifier
    Required

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    • LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.
    VA
    Vendor's Style Number
    LIN-03
    234
    Product/Service ID
    Required
    Min 1Max 48

    Identifying number for a product or service

    LIN-04
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    UP
    U.P.C. Consumer Package Code (1-5-5-1)
    LIN-05
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    LIN-06
    235
    Product/Service ID Qualifier
    Optional

    Code identifying the type/source of the descriptive number used in Product/Service ID (234)

    IN
    Buyer's Item Number
    LIN-07
    234
    Product/Service ID
    Optional
    Min 1Max 48

    Identifying number for a product or service

    ZA Loop
    RequiredMax >1
    ZA
    080

    Product Activity Reporting

    RequiredMax use 1

    To provide activity details concerning product being reported

    • The quantity for the item identified in the LIN segment is required. Quantity is specified either in the ZA segment (ZA02) or in the SDQ segment.
    Usage notes

    Example: ZA~QA}

    Example
    ZA-01
    859
    Activity Code
    Required

    Code identifying activity details for the product being reported

    QA
    Current Inventory Quantity Available for Shipment or Sale
    QD
    Additional Demand Quantity
    QI
    Quantity in Transit
    QL
    Minimum Inventory Quantity
    QM
    Maximum Inventory Quantity
    QN
    Planned Inventory Quantity
    QP
    Quantity On Order, Not Yet Received
    QS
    Quantity Sold
    SDQ
    110

    Destination Quantity

    OptionalMax use >1

    To specify destination and quantity detail

    Usage notes

    SDQ Segment has a maximum use >1} There can be 10 locations and quantities per SDQ and as many SDQs as necessary to list all locations and quantities}

    Examples:
    SDQEA920001230002580003900042000520006300071100084100092200106
    SDQEA9200113001235}

    Example
    If either Identification Code (SDQ-05) or Quantity (SDQ-06) is present, then the other is required
    If either Identification Code (SDQ-07) or Quantity (SDQ-08) is present, then the other is required
    If either Identification Code (SDQ-09) or Quantity (SDQ-10) is present, then the other is required
    If either Identification Code (SDQ-11) or Quantity (SDQ-12) is present, then the other is required
    If either Identification Code (SDQ-13) or Quantity (SDQ-14) is present, then the other is required
    If either Identification Code (SDQ-15) or Quantity (SDQ-16) is present, then the other is required
    If either Identification Code (SDQ-17) or Quantity (SDQ-18) is present, then the other is required
    If either Identification Code (SDQ-19) or Quantity (SDQ-20) is present, then the other is required
    If either Identification Code (SDQ-21) or Quantity (SDQ-22) is present, then the other is required
    SDQ-01
    355
    Unit or Basis for Measurement Code
    Required
    Min 2Max 2

    Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

    SDQ-02
    66
    Identification Code Qualifier
    Optional

    Code designating the system/method of code structure used for Identification Code (67)

    • SDQ02 is used only if different than previously defined in the transaction set.
    92
    Assigned by Buyer or Buyer's Agent
    SDQ-03
    67
    Identification Code
    Required
    Min 2Max 80

    Code identifying a party or other code

    • SDQ03 is the store number.
    Usage notes

    Office Depot Location Number

    SDQ-04
    380
    Quantity
    Required
    Min 1Max 15

    Numeric value of quantity

    SDQ-05
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Office Depot Location Number

    SDQ-06
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-07
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Office Depot Location Number

    SDQ-08
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-09
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Office Depot Location Number

    SDQ-10
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-11
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Office Depot Location Number

    SDQ-12
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-13
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Office Depot Location Number

    SDQ-14
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-15
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Office Depot Location Number

    SDQ-16
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-17
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Office Depot Location Number

    SDQ-18
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-19
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Office Depot Location Number

    SDQ-20
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    SDQ-21
    67
    Identification Code
    Optional
    Min 2Max 80

    Code identifying a party or other code

    Usage notes

    Office Depot Location Number

    SDQ-22
    380
    Quantity
    Optional
    Min 1Max 15

    Numeric value of quantity

    Summary

    CTT
    010

    Transaction Totals

    RequiredMax use 1

    To transmit a hash total for a specific element in the transaction set

    • The number of line items (CTT01) is the accumulation of the number of LIN segments. Hash total (CTT02) is not used in this transaction set.
    • When sending item and activity data in the LIN loop, the CTT segment is required.
    Usage notes

    Example: CTT~2}

    Example
    CTT-01
    354
    Number of Line Items
    Required
    Min 1Max 6

    Total number of line items in the transaction set

    SE
    020

    Transaction Set Trailer

    RequiredMax use 1

    To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

    Example
    SE-01
    96
    Number of Included Segments
    Required
    Min 1Max 10

    Total number of segments included in a transaction set including ST and SE segments

    SE-02
    329
    Transaction Set Control Number
    Required
    Min 4Max 9

    Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

    Functional Group Trailer

    RequiredMax use 1

    To indicate the end of a functional group and to provide control information

    Example
    GE-01
    97
    Number of Transaction Sets Included
    Required
    Min 1Max 6

    Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

    GE-02
    28
    Group Control Number
    Required
    Min 1Max 9

    Assigned number originated and maintained by the sender

    Interchange Control Trailer

    RequiredMax use 1

    To define the end of an interchange of zero or more functional groups and interchange-related control segments

    Example
    IEA-01
    I16
    Number of Included Functional Groups
    Required
    Min 1Max 5

    A count of the number of functional groups included in an interchange

    IEA-02
    I12
    Interchange Control Number
    Required
    Min 9Max 9

    A control number assigned by the interchange sender

    EDI Samples

    Detail

    ST~852~100001}
    XQ~H~20000507~20000513}
    LIN~1~VA~893~UP~051131069060~IN~0173179}
    ZA~QA}
    SDQ~EA~92~0001~23~0002~58~0003~9~0004~2~0005~2~0006~3~0007~11~0008~41~0009~22~001
    0~6}
    SDQ~EA~92~0011~3~0012~35}
    ZA~QI}
    SDQ~EA~92~0014~4~0017~12~0262~2}
    ZA~QP}
    SDQ~EA~92~3060~3~3063~36}
    ZA~QS}
    SDQ~EA~92~0001~12~0002~6~0003~22}
    LIN~2~VA~RK2-KM~UP~021200010279~IN~0101893}
    ZA~QA}
    SDQ~P2~92~0001~4~0004~2}
    ZA~QP}
    SDQ~P2~92~0004~12}
    ZA~QS}
    SDQ~P2~92~0004~4}
    CTT~2}
    SE~21~100001}

    Summary

    ST~852~100001}
    XQ~H~20000507~20000513}
    LIN~1~VA~893~UP~051131069060~IN~0173179}
    ZA~QA}
    SDQ~EA~92~ALL~6}
    ZA~QI}
    SDQ~EA~92~ALL~12}
    ZA~QP}
    SDQ~EA~92~ALL~36}
    ZA~QS}
    SDQ~EA~92~ALL~22}
    LIN~2~VA~RK2-KM~UP~021200010279~IN~0101893}
    ZA~QA}
    SDQ~P2~92~ALL~2}
    ZA~QP}
    SDQ~P2~92~ALL~12}
    ZA~QS}
    SDQ~P2~92~ALL~4}
    CTT~2}
    SE~21~100001}

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